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Using the Printer Drivers

Using the Printer Drivers

Your printer offers many special features that are designed to produce the highest quality black and white prints while giving you the flexibility you need to print a variety of documents. These features are accessed through the printer drivers.

The way these features are accessed depends on both the printer driver that you are using and your computer’s operating system.

Your printer supports the PCL printer drivers listed in Table 3.1 and the PostScript printer drivers listed inand 3.2.

To take full advantage of all the printer's features when printing PCL or PostScript jobs, install the appropriate printer driver(s).

Table 3.1 PCL Emulation printer drivers

Environment

 

Printer Driver

 

 

 

Windows

 

Windows 95/98

 

 

Windows NT 4.0

 

 

 

Chapter 3: Printing 3-3

Using the Printer Drivers

Installing the Printer

Drivers

Configuring the

Printer Drivers

Table 3.2 PostScript printer drivers

Environment

Printer Driver

 

 

Windows

Windows 95/98

 

Windows NT 3.5.1

 

Windows NT 4.0

 

 

IBM OS/2

OS/2 Version. 2.1

 

OS/2 WARP

 

 

Macintosh

System 7.x, 8.x

 

 

UNIX

Sun Solaris 2.5, 2.5.1, 2.6

(Sun Solaris, Sun OS,

Sun OS 4.14

SCO UNIX, IBM AIX,

IBM AIX 4.2.x, 4.3.x

HP-UX,DEC)

 

HP-UX10.x, 11.x

 

 

Inside the cover of the Product CD-ROMcase is a booklet with instructions on how to load your printer drivers. In addition, your System Administrator can download drivers directly to your workstation.

When you initially use any of your printer drivers, make sure to properly configure them for the printer and its installed options (such as the Hard Drive and 2500 Sheet Feeder). These settings are displayed under the driver’s “Printer Configuration” tab. If you are not certain which options your printer will support, you can check by printing a Configuration Sheet at the printer’s Control Panel, as described in the section “Generating a Printer Report” (page 3-30).

3-4User Guide

Using the Driver’s

Features

Using the Printer Drivers

At a minimum, your printer’s drivers enable you to control the following aspects of printing:

Select an input tray from which to draw paper or other print media.

Select an output bin to which the print job will be delivered.

Select simplex or duplex operation (if the duplex option is installed).

Select paper size, orientation and media.

Select the number of copies.

Select collating.

Select stapling for jobs sent to the Finisher.

Table 3.3 on page 3-6lists a general overview of other features supported by your printer’s drivers. Note that some features may not be supported by some of the drivers. This may help you determine which drivers to install and use

Brief descriptions of these features follow the table.

For more complete descriptions of the drivers and their functionality, use the driver’s online help. Actual driver capabilities may be determined by invoking the specific drivers.

Chapter 3: Printing 3-5

Using the Printer Drivers

Table 3.3 Printer driver features

 

 

 

 

Feature

 

 

 

 

 

 

 

 

 

 

 

 

Driver

Secure

Proof

Cover

Edge-

N-Up

Water-

Overlay

Duplex

Printing

Printing

Sheets

to-Edge

mark

 

 

 

 

 

 

 

 

 

 

 

 

PCL 5e

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windows 95/98

C

C

C

C

C

C

C

C

 

 

 

 

 

 

 

 

 

Windows NT 4.0

C

C

C

C

C

C

C

C

 

 

 

 

 

 

 

 

 

PCL 6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windows 95/98

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

Windows NT 4.0

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

PostScript

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Windows 95/98

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

Windows NT 4.0

C

C

C

C

C

C

N

C

 

 

 

 

 

 

 

 

 

MAC PS

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

OS/2 PS

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

UNIX PS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sun Solaris 2.5,

N

N

N

N

N

N

N

N

2.5.1, 2.6

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sun OS 4.14

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

IBM AIX, 4.2.x,

N

N

N

N

N

N

N

N

4.3.x

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HP-UX10.x, 11.x

N

N

N

N

N

N

N

N

 

 

 

 

 

 

 

 

 

C = Feature only available with printer’s custom driver. N = Feature not available.

3-6User Guide

Using the Printer Drivers

Secure Printing

Use this feature when your printer is used as a remote workgroup printer and you need to print a confidential document. It is only available when the optional hard drive is installed.

To use this feature, select Secure Print and enter a4-digitnumeric password, where each digit can be any numeric value between 0 and 7. Your job will be held by the printer until you enter the password at the printer’s Control Panel to release it.

For more information, see the section “Printing a Password Job” (page 3-28).You can also choose to delete the job without printing it, as described in the section“Deleting a Password Job” (page 3-29).

Proof Printing

Use this feature when you have a job with multiple copies but want to check the first copy before proceeding with the remainder of the job. It is only available when the optional hard drive is installed.

To use this feature, specify the number of copies to be printed, then select Proof Print and enter a4-digitnumeric password, where each digit can be any numeric value between 0 and 7. The printer will output the first set of the job immediately, but hold the remaining sets until you enter the password at the printer’s Control Panel to release them.

For more information, see the section “Printing a Password Job” (page 3-28).You can also choose to delete the job without printing the remaining sets, as described in the section“Deleting a Password Job” (page 3-29).

Chapter 3: Printing 3-7

Using the Printer Drivers

Cover Sheets

Use this feature when you want the first page of your document to be printed on different paper stock. In this way, you can specify the paper size or media type to be used for the front cover of the document.

Edge-to-Edge

This feature lets you print text and images to the physical edge of the page. If not selected, the printer defaults to predetermined printable areas for each paper size. (When printing edge-to-edgethere may be some loss of data at the edge due to mechanical and physical restraints.)

N-Up

This feature forces the printer to print N number of pages on a single physical sheet of paper. It is useful for previewing a document’s layout.

Watermark and Overlay

Use these features when you want your output to contain background text (independent of that provided by the printing application) across the first page or every page of a document. The driver enables you to specify the text, its font, size, position on the page and rotation angle, and you can save it for use on any document.

Duplex

Use this feature (available only when the optional duplex unit is installed) to print two-sidedjobs. For more information on duplex printing, seepage 3-32.

3-8User Guide

Using the Control Panel

Using the Control Panel

The Control Panel:

Displays information about the status of the printer (or the job in progress).

Provides the means for changing printer settings and printer defaults to control how it operates.

It allows you to print reports and password-protectedpages stored on the optional hard drive.

As shown in Figure 3.1, your printer’s Control Panel will either have icons and text, or icons only.

Figure 3.1 Control Panel

North America Control Panel

1.Indicator lights

2.Two-lineby16-characterdisplay

3.Control keys (8)

Alternate Panel

Chapter 3: Printing 3-9

Using the Control Panel

The Display The Control Panel's display performs two functions.

It informs you of printer status conditions, such as when toner is low, when a paper tray is empty, when a job is in process, and so on. For example, when you turn on the printer, the display will show after warming up:

Ready

This message appears whenever the printer is online and ready to accept print jobs. The display will also show:

Processing...

when processing data, and:

Waiting

when waiting for more data.

It presents a hierarchy of menu options and settings to configure and control the printer.

For example, when you press Menu Up orMenu Down , you will see the followingtwo-linemessage on the display:

Menus

Item Menu

(such as System Menuor Job Menu)

See “Menu Options” (page 3-14) for more information on indicators.

3-10User Guide

 

 

 

Using the Control Panel

 

The Indicator Lights

The Control Panel contains four indicator lights. Table 3.4

 

 

 

describes the function of each Indicator Light.

 

Table 3.4 Indicator lights and their functions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Light

Function

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On Line (Green)

Lights when the printer is online.

 

 

 

 

 

 

 

 

 

Flashes when the printer is going from online to offline.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form Feed (Green)

Lights when the printer experiences a form feed timeout—thatis,

 

 

 

 

when a PCL job has formatted a partial page, the printer is waiting for

 

 

 

more data in order to continue processing the job, and a user-defined

 

 

 

timeout period has expired with no new data arriving in the input

 

 

 

 

buffer. This timeout applies to all ports. The timeout value may be set

 

 

 

to any value between 5 and 300 seconds. The default value is 30

 

 

 

 

seconds.

 

 

 

 

 

 

 

 

 

When lit, you can print a partial page by entering the Job menu,

 

 

 

 

scrolling to the Form Feed item and pressing Enter

 

. When not in

 

 

 

 

 

 

 

 

 

the menu system, a partial page can be printed by pressing Enter

 

 

.

 

 

 

 

 

 

 

 

PostScript does not print partial pages and consequently the Form

 

 

 

 

Feed light is not turned On.

 

 

 

 

 

 

 

 

 

This light is turned Off when either an actual Form Feed character is

 

 

 

 

received or the Form Feed function is invoked by pressing Enter

 

 

 

 

 

 

 

 

 

 

 

on the Job Menu when the Form Feed item is displayed.

 

 

 

 

 

 

 

 

 

 

 

Fault (Amber)

Lights whenever operator intervention is required in order to allow

 

 

 

 

printing to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Data (Green)

Flashes to indicate that a print job is being processed by either

 

 

 

 

PostScript, PCL or PJL, or is being spooled to the disk (e.g., a proof or

 

 

 

secure job). If data are not being processed, or either PostScript or

 

 

 

 

 

 

 

 

PCL is processing a job but waiting for data (input buffer empty), this

 

 

 

light is Off.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chapter 3: Printing 3-11

Using the Control Panel

 

The Keys

The Control Panel keypad consists of eight keys,

 

identified with international symbols and/or labeled in

 

English. The keys are also numbered 0 - 7.

 

Table 3.5 describes the function of each key.

Table 3.5 Control Panel keys and their functions

Key

 

Description

 

 

 

 

 

 

On Line

If the printer is online and not in the menu system, takes the printer offline. All pages

 

 

 

 

 

currently in the paper path are printed and then printing pauses until the printer is

 

 

 

 

 

brought online again.

 

 

 

 

• If the printer is online and in the menu system, exits the menu system.

 

 

 

 

 

 

 

 

 

 

 

 

If the printer is offline and not in the menu system, brings the printer online.

 

 

 

 

• If the printer is offline and in the menu system, exits the menu system and brings the

 

 

 

 

 

printer online.

Menu Up • If not in the menu system, enters the menu system and displays the first menu.

If in the menu system, causes the Control Panel to scroll through the menus in order from top to bottom.

Menu Down • If not in the menu system, enters the menu system and displays the first menu.

If in the menu system, causes the Control Panel to scroll through the menus in order from bottom to top.

Item Up • If in the menu system, and an item is displayed, causes the Control Panel to scroll through the values in the current menu from bottom to top.

• If not in the menu system, this key is ignored.

Table 3.5 Page 1 of 2

3-12User Guide