Apple Mac OS X Server User Manual

Mac OS X Server

Wiki Tools Deployment Guide

Version 10.6 Snow Leopard

KKApple Inc.

© 2009 Apple Inc. All rights reserved.

The owner or authorized user of a valid copy of Mac OS X Server software may reproduce this publication for the purpose of learning to use such

software. No part of this publication may be reproduced or transmitted for commercial purposes, such as selling copies of this publication or for providing paid-for support services.

Every effort has been made to ensure that the information in this manual is accurate. Apple Inc. is not responsible for printing or clerical errors.

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019-1405/2009-08-01

Contents

7 Preface:  About This Guide

7What’s in This Guide

8Documentation Map

9Viewing PDF Guides Onscreen

9Printing PDF Guides

10Getting Additional Information

Part I  Wiki Tools Walkthrough

12 Chapter 1  Overview of Wiki Tools

12Browser Requirements

12About Wikis

13About Blogs

13About Web Calendars

14About Mailing Lists

15Chapter 2  Using My Page

16About My Page

17Logging In and Logging Out

18Changing My Page Settings

19Changing Account Settings

19Changing Your Password

20Changing Your Mail Rules

20Setting Up Vacation Notices

21Customizing Your Personal Blog

21 Choosing Who Can View Your Blog and Add Comments

23 Chapter 3  Creating Wikis and Blogs

23About Administrators

24Creating a Wiki

25Deleting Wikis

26Changing Wiki Settings

26 Changing General Wiki Settings

3

27Enabling and Disabling Wiki Services

28Choosing Who Can Access a Wiki and Setting Access Permissions

30Adding a Custom Sidebar to the Wiki Homepage

30Changing Advanced Wiki Settings

31Creating a Personal Blog

31Deleting a Personal Blog

32 Chapter 4  Working with Content

32Creating Wiki Pages and Blog Posts

33Deleting Wiki Pages or Blog Posts

34Editing Wiki or Blog Content

34Renaming Wiki Pages or Blog Posts

35Changing Paragraph Styles

35Changing List Styles and Indentation

35Changing Text Styles

36Adding or Removing Links to Other Pages

37Inserting Media

39 Attaching Files

39Inserting and Editing Tables

40Viewing and Editing HTML Source

41Using a Blog Editing Application

41Viewing or Restoring Older Versions of a Page

42Adding or Removing Comments

43Chapter 5  Navigating Wiki Tools

43Understanding Access Control

44About Searching

45Searching Across a Single Wiki

45Searching Across Multiple Wikis

46Saving Your Search

46About Tags

47Adding or Removing Tags

47Viewing All Tags Used in a Wiki

48Editing and Removing Tags from a Wiki

48Viewing Favorite Pages

50Previewing Attachments with Quick Look

51 Chapter 6  Keeping Up to Date

51Viewing Updates on My Page

52Watching Wikis and Blogs

53About RSS

55 Subscribing to an RSS Feed

4	Contents

57 Chapter 7  Using the Web Calendar

57Navigating through the Web Calendar

58Working with Calendars

58Creating and Deleting Calendars

59Renaming Calendars

59 Applying Calendar Colors

59Showing and Hiding Calendars

60Working with Events

60 Creating, Editing and Deleting Events

60Sending, Viewing, and Accepting or Rejecting Invitations

61Changing Event Details

62Changing Event Notes

62 Rescheduling Events

62Viewing and Previewing Events

63Changing Calendar Settings

64Working with Web Calendars in iCal

65Chapter 8  Viewing Wiki Tools on iPhone or iPod touch

65About Using Wiki Tools on iPhone or iPod touch

65Viewing My Page on iPhone or iPod touch

66Viewing Wikis and Blogs on iPhone or iPod touch

67Viewing Group Calendar Events on iPhone or iPod touch

67 Searching on iPhone or iPod touch

67Adding or Removing Tags on iPhone or iPod touch

68Adding or Removing Comments on iPhone or iPod touch

68Marking Pages with a Star on iPhone or iPod touch

Part II  Deploying Wiki Tools

70 Chapter 9  Streamlining Projects

70 Project Wiki Blueprint

72Creating Navigable Wikis

73Eliminating Duplicate Versions of Content

74Managing Project Personnel

74Parallelizing Effort

75Creating High-Level Views

75Reusing Information

76Keeping Interested Parties Aware of Project Updates

77Chapter 10  Improving Internal Documentation

77Internal Documentation Wiki Blueprint

79Choosing Which Documents to Convert to Wiki Format

Contents	5

79Reducing the Need for Single Ownership

80Maintaining Documents in Wikis Instead of Word Processor Files

82Chapter 11  Communicating More Effectively withWikiTools

83Choosing the Right Method of Communication

84Problems with Email

85Eliminating Response Threads

86Reducing Spam

86Creating Navigable Information

87Chapter 12  Using Wiki Tools in the Classroom

87Classroom Wiki Blueprint

92Preventing Misinformation

92Creating Wiki Yearbooks

92Posting Assignments on a Wiki

93Posting Additional Information on a Wiki

93Using Wikis for Group Sign Up

94Using Wikis for Persistent Projects

95 Index

6	Contents

About This Guide

Preface

This guide provides a starting point for using wiki tools.

Mac OS X Server includes several web-based tools including wikis, blogs, web calendars, and mailing list archives. Collectively, these are referred to as wiki tools. You can use wiki tools to streamline projects, coordinate teams, and improve communication.

What’s in This Guide

This guide includes the following two parts:

ÂÂ Part I,“Wiki Tools Walkthrough” describes everything you need to know about how to use wiki tools. You’ll learn how to create wikis and blogs, edit them, use tags, and browse wikis on your iPhone.

ÂÂ Part II,“Deploying Wiki Tools” provides tips, strategies, and examples for using wiki tools to streamline projects, coordinate teams, and improve communication.

Note: Because Apple periodically releases new versions and updates to its software, images shown in this book may be different from what you see on your screen.

7

Documentation Map

Mac OS X Server v10.6 has a suite of guides that cover managing web services used by wiki tools. The documentation map below shows some related documentation that you need to set up web services for wiki tools. You can get these guides in PDF format from the Mac OS X Server Resources website at www.apple.com/server/macosx/resources/.

Getting Started

Explains how to set up collaboration services using Server Preferences.

Introduction to Command-Line Administration

Explains how to use NIX shell commands to onfigure and manage servers and services.

Administration

Explains how to set up and customize

iCal service, which is used

Wiki Tools

Deployment Guide

Describes wiki tools and concepts, and explains how to deploy wiki tools in your environment.

Wiki Server

Administration

Explains how to set up wiki services

using Server Admin, and how to customize and extend the services.

Wiki Help

Provides onscreen instructions and answers when you’re using wiki tools.

iPhone Wiki Help

Provides onscreen instructions and answers when you’re using iPhone wiki tools.

8	Preface    About This Guide

Viewing PDF Guides Onscreen

While reading this PDF:

ÂÂ Show bookmarks to see the guide’s outline, and click a bookmark to jump to the corresponding section.

ÂÂ Search for a word or phrase to see a list of places where it appears in the guide. Click a listed place to see the page where it occurs.

ÂÂ Click a cross-reference to jump to the referenced section. Click a web link to visit the website in your browser.

Printing PDF Guides

If you want to print this guide, you can take these steps to save paper and ink: ÂÂ Save ink or toner by not printing the cover page.

ÂÂ Save color ink on a color printer by looking in the panes of the Print dialog for an option to print in grays or black and white.

ÂÂ Reduce the bulk of the printed document and save paper by printing more than one page per sheet of paper. In the Print dialog, change Scale to 115%. Then choose Layout from the untitled pop-up menu. If your printer supports two-sided (duplex) printing, select one of the Two-Sided options. Otherwise, choose 2 from the Pages per Sheet pop-up menu, and optionally choose Single Hairline from the Border menu. (If you’re using Mac OS X v10.4 or earlier, the Scale setting is in the Page Setup dialog and the Layout settings are in the Print dialog.)

You may want to enlarge the printed pages even if you don’t print double sided, because the PDF page size is smaller than standard printer paper. In the Print dialog or Page Setup dialog, try changing Scale to 115%.

Preface    About This Guide	9

Getting Additional Information

For more information, consult these resources:

ÂÂ Apple Support website (support.apple.com/)—access hundreds of articles from Apple’s support organization.

ÂÂ Apple Discussions website (discussions.apple.com/)—share questions, knowledge, and advice.

ÂÂ Apple Mailing Lists website (www.lists.apple.com/)—subscribe to mailing lists so you can communicate using email.

ÂÂ Mac OS X Server website (www.apple.com/server/macosx/)—enter the gateway to extensive information about Mac OS X Server.

10	Preface    About This Guide

Part I:  Wiki Tools Walkthrough	I

	Find out about wiki tools and how to use them.
Chapter 1	Overview of Wiki Tools
Chapter 2	Using My Page
Chapter 3	Creating Wikis and Blogs
Chapter 4	Working with Content
Chapter 5	Navigating Wiki Tools
Chapter 6	Keeping Up to Date
Chapter 7	Using the Web Calendar
Chapter 8	Viewing Wiki Tools on iPhone or iPod touch

Overview of Wiki Tools	1

Learn about wiki tools.

Mac OS X Server v10.6 includes several web-based wiki tools that allow users to express themselves or to easily form, coordinate, and organize teams.

Browser Requirements

Wiki content can be viewed in any web browser. However, to take advantage of certain features, such as editing wiki pages and viewing the updates list, your browser must support modern web technologies. Examples of modern browsers include:

ÂÂ Safari 3 or later ÂÂ Firefox 3 or later

ÂÂ Internet Explorer 7 or later

About Wikis

A wiki is a web-based, collaborative editing environment for groups. Depending on how the wiki administrator sets permissions, anyone who can view wiki content can also add or edit content.

Wikis have several advantages over other tools:

Advantage	Description
Fast and easy	To edit wiki pages, click the Edit (pencil) button on a page you
	want to edit. Add content and use a simple toolbar to apply styles,
	add links to other sites, attach files, or insert media.You don’t need
	to learn additional tools.
Streamlined	If you see a page you’d like to correct or add content to, you can
	change it yourself.With other tools, you’d need to find the owner
	of the content and describe the issue to the owner, and then the
	owner would need to change the content.
Customizable	It’s easy to change how users navigate to information, through a
	broad or deep navigational hierarchy, or through tags.

12

Advantage	Description
Dynamic	Because wiki content can be updated by a large group of people,
	it is much more dynamic than a static medium like PDF.
Parallel content creation	Multiple people can edit wiki content on different pages
	simultaneously.
Cross-reference information	It’s easy to link together information within and outside of the wiki.

About Blogs

A blog is like an online journal. Entries are arranged chronologically with the newest entries listed first.

The blog and the wiki share the same simple editing toolbar and thus share a lot of the same advantages.The biggest difference between a blog and a wiki is that the blog has a sense of time, but the wiki doesn’t. In a blog, new content is found more easily than older content. In a wiki, content is found by need or by navigation, rather than by time.

Blogs are available for users and groups. Users can edit their own blog as well as group blogs they have access to.

About Web Calendars

Users and groups can have web calendars. User web calendars let you schedule private events or send event invitations to other users. Other users can’t see your web calendar.

A group web calendar is like a hallway calendar—it’s a very visible calendar that everyone in a group can edit. It’s very good for highlighting important dates. However, you can’t send invitations through group calendars.

Because the web calendar uses iCal server, all users who have set up their server account in iCal will have synced calendars. Event changes made in the web calendar are reflected in iCal, and event changes in iCal are reflected in the web calendar.

If you sync group web calendars, the local iCal version of the calendars are read-only. Any changes you make to the group web calendars are synced with iCal but you can’t edit the calendars in iCal.

The web calendar simplifies creating events and sending invitations.Web calendars don’t allow dependencies, so it’s not good for project management where milestones often depend on each other. It also doesn’t allow delegates, so you should use iCal if you want to use delegates.

Chapter 1    Overview of Wiki Tools	13

About Mailing Lists

Every wiki group can have a logged mailing list. All mail sent to the group’s email address is archived in the mailing list. Unlike the wiki and blog, content in logged mailing lists can’t be changed or commented on. However, logged mail can be tagged, and because they each have a URL, you can link to them.

The group email address is groupname-wiki@serverurl.

For example, if your group’s name is Aardvark and the URL of your wiki server is www.example.com, the group email address is [e-mail].

14	Chapter 1    Overview of Wiki Tools

Using My Page	2

Learn about My Page, a personalized hub for wiki tools.

Mac OS X Server v10.6 wiki tools include My Page, a personalized hub that makes it easy to get updates on pages you’re interested in, access available wikis and blogs, view your personal calendar, access webmail, and change your personal settings.

15

About My Page

My Page is a personalized central hub for wiki tools.

My page

Updates

Wikis list

Blogs list

Personal calendar

Group wikis

User blogs

Wiki pages

Blog

Calendar

Mailing list archive

Blog

Blog posts

Events

Mailing list entries

Blog posts

My Page gives you quick access to: ÂÂ Updates

View and filter content updates and comments on wiki pages and blog posts.

See “Viewing Updates on My Page” on page 51. ÂÂ Wikis

Navigate to wikis or create a new wiki. See “Creating a Wiki” on page 24. ÂÂ Blogs

Navigate to personal blogs or create your own blog. See “Creating a Personal Blog” on page 31.

ÂÂ Calendar

View a personal calendar that you can use to send and receive invitations to events. See Chapter 7,“Using the Web Calendar,” on page 57.

16	Chapter 2    Using My Page

ÂÂ Mail

Access webmail. For information, click Help in webmail. ÂÂ Search

Search content across all wikis and blogs you have access to. See “About Searching” on page 44.

ÂÂ Settings

Change account and personal blog settings. See “Changing My Page Settings” on page 18.

Logging In and Logging Out

If you’re not logged in, you only have access to publicly accessible wikis and blogs. You can search content across all publicly accessible wikis, but not private wikis or blogs.

Depending on the wiki or blog you’re viewing, unauthenticated users might not be able to add content or create pages, perform administrative functions, or add comments. The wiki or blog can also moderate comments from unauthenticated users. Unmoderated comments are invisible until they are approved.

In My Page, you can tell if you’re logged in because your account name appears at the upper left. If it says “Log in to my page,” you’re not logged in.

In a public wiki or blog, you can tell you’re logged in if a link named “Log Out (account name)” appears. If it says “Log In,” you’re not logged in.

When you access private wikis or blogs, you’re prompted to log in if you’re logged out or if the account you’re logged in as doesn’t have access to the wiki or blog.

To log in:

1In My Page, click “Log in to my page.” In a public wiki or blog, click Log In.

If you open a private wiki, you’re prompted to log in.

2Enter your user name and password.

3If you want to remain logged in after you close your browser, select “Remember Me.”

4Click Log In.

To log out:

mm In My Page, click “log out.”

mm In a wiki or blog, click “Log Out (account name).”

Chapter 2    Using My Page	17

Changing My Page Settings

When you’re logged in to My Page, you can change your settings. My Page settings are grouped into several categories:

Category	Settings
Account	ÂÂ	Profile Image
	ÂÂ	Preferred Email
Password	ÂÂ	Password Change
Mail Rules	ÂÂ	Rules
Vacation Notice	ÂÂ	Notification Status
	ÂÂ	Vacation Begins and Ends
	ÂÂ	Email Subject
	ÂÂ	Vacation Message
Blog	ÂÂ	Blog Name
	ÂÂ	Theme
	ÂÂ	Podcasting
	ÂÂ	iTunes Category
Blog Access	ÂÂ	Public or Private
	ÂÂ	Comments
	ÂÂ	Comment Moderation

Password settings are available only if the server is configured to allow online password changing. Mail rules and vacation notice settings are available only if the server is configured to support server-side mail rules.The blog and blog access settings are available if you have a personal blog.

To change My Page settings:

1While viewing My Page, click "settings.”

2Click a settings category on the left and then change settings as desired.

3Click Save.

18	Chapter 2    Using My Page

Changing Account Settings

Account Preferences settings include:

Setting	Description
Profile Image	Displayed in the upper left corner of My Page, as the default
	image of your blog, and when you leave comments.
Preferred Email	Email is sent to this address when:
	ÂÂ	Someone creates a wiki or gives you access to an existing wiki
		and decides to notify you
	ÂÂ	Mailing lists you belong to receive mail
	If you don’t set a preferred email address, the wiki uses the
	address found in your directory record.

To view account settings:

1While viewing My Page, click “settings.”

2Select Account.

To change your profile image:

1While viewing account settings, click the current profile image next to“Profile Image.”

2Click Choose File, choose a file, click Choose, and then click OK.

3Click Save.

To change your preferred email address:

1While viewing account settings, enter an email address in the Preferred Email field.

2Click Save.

Changing Your Password

If your server supports online password changing, you can change your password in My Page settings.

To change your password:

1While viewing My Page, click “settings.”

2Select Password.

If there is no Password pane in settings, your server doesn’t support online password changing.

3Enter your current password in the Old Password field and your new password in the New Password field, and then confirm your password in the Confirm Password field.

Chapter 2    Using My Page	19

Changing Your Mail Rules

If your server is configured to support server-side mail rules, you can create mail rules to filter or transfer mail. For example, if you subscribe to mailing lists, you can have emails from them transfer into their own mail folder. You’ll still receive mailing list messages, but they won’t clutter your inbox.

To view mail rules:

1While viewing My Page, click “settings.”

2Select Mail Rules.

To add mail rules:

1While viewing mail rules settings, use the If pop-up menus to choose criteria for transferring or filtering received emails.

2Choose a destination for the email from the “Transfer Email to” pop-up menu.

3Click Add New Rule.

4Click Save.

To delete mail rules:

1While viewing mail rules settings, click Delete next to rules you want to delete. If no rules are shown, you don’t have mail rules.

2Click Save.

Setting Up Vacation Notices

If your server is configured to support server-side mail rules, you can set up vacation notices. If you enable vacation notices, if someone sends you an email during a specified period of time, an email is automatically sent to them. If they send you multiple emails in a day, they are sent a single vacation notice email that day.

If you’re away from your email for an extended period of time, setting up a vacation notice is a good way to inform people of your unavailability and your expected return date.

To set up a vacation notice:

1While viewing My Page, click “settings.”

2Select Vacation Notice.

3To enable vacation notices, for Enabled, select On; to disable vacation notices, select Off.

4Click the date next to Vacation Begins and then select the date when notifications will start being sent.

5Click the date next to Returning On and then select the date when notifications will stop being sent.

20	Chapter 2    Using My Page

6In the Email Subject field, enter the subject line of the email that will be sent.

7In the Vacation Message area, enter the body of the email that will be sent.

8Click Save.

Customizing Your Personal Blog

If you’ve already created a personal blog, you can use settings to change its name or theme and to enable podcasting.

To view blog settings:

mm While viewing My Page, click “settings” and then select Blog. mm While viewing your blog’s homepage, click Settings.

To change your blog’s name:

1While viewing blog settings, edit the Blog Name field.

2Click Save.

To change your blog’s theme:

1While viewing blog settings, click Change Theme.

2Select a theme from the list.

3If the theme includes a banner, you can upload a new banner by choosing Upload

New from the Banner Image pop-up menu, then click Choose File, choose a file, and click Choose.

4Click OK.

5Click Save.

To enable podcasting:

1While viewing blog settings, select Enabled next to Podcasting.

2Choose a category from the iTunes Category pop-up menu.

Categorized podcasts are more likely to be found than podcasts without a category.

3Click Save.

Choosing Who Can View Your Blog and Add Comments

If you’ve already created a personal blog, you can choose whether to make it publicly or privately accessible. If you make it publicly accessible, you can allow anyone to view it or restrict access to anyone who logs in. If you make it privately accessible, you can choose specific users or groups who are allowed to view it.

You can restrict who is allowed to add comments: anyone, authenticated users (anyone with an account on the server), or no one. You can also enable comment moderation for all comments or for anonymous comments. If comment moderation is enabled, unmoderated comments aren’t shown unless you approve the comments.

Chapter 2    Using My Page	21

To view blog access settings:

1While viewing My Page, click “settings.”

2Select Blog Access.

To make your blog publicly accessible:

1While viewing blog access settings, select “This blog can be read by anyone.”

2If you want to restrict access to only those with accounts on the server, select “Users must log in to read.”

3Click Save.

To make your blog privately accessible:

1While viewing blog access settings, select “This blog can only be read by the following people and groups.”

2For every person or group who you want to view your blog, enter their name in the field.

While you’re entering a name, the server checks for matching people or groups. If a match is found, select the match from the menu that appears. If no match is found, make sure you entered the name of the person or group correctly.

3If you want to remove someone from the access list, hold the cursor over the name of the person or group and click Delete (X).

4Click Save.

To enable comments:

1While viewing blog access settings, choose who is allowed to add comments in the Comment pop-up menu.

2Click Save.

To enable comment moderation:

1While viewing blog access settings, choose which type of comments should be moderated in the Comment Moderation pop-up menu.

2Click Save.

22	Chapter 2    Using My Page

Creating Wikis and Blogs	3

Learn how to create and delete wikis and personal blogs.

Creating wikis and a personal blog is easy in wiki tools. After creating a wiki, you can choose who can view or edit it, and customize it to suit your team’s needs.

About Administrators

People who can access a wiki or a blog fall into two categories: administrators and users. Each wiki or blog can have different access permissions, so you might be an administrator for a few wikis and a user for other wikis.

An administrator (also known as an admin) has privileges that users don’t. For example, an administrator can:

ÂÂ Change wiki settings such as:

ÂÂ Changing the wiki image (displayed at the upper left) ÂÂ Renaming the wiki

ÂÂ Describing the wiki

ÂÂ Setting a contact email ÂÂ Changing the wiki theme

ÂÂ Change which services are available ÂÂ Enabling podcasting

ÂÂ Choosing who has access to the wiki and what level of access they have ÂÂ Changing who can comment or moderate comments

ÂÂ Adding a sidebar to the homepage

ÂÂ Choosing which server address the wiki appears under ÂÂ Edit the tags list

ÂÂ Remove other people’s comments

ÂÂ Permanently delete wiki pages or blog posts

23

There are two types of administrators: server administrator and individual wiki or blog administrator. A server administrator has administrative privileges for all wikis and blogs on the server. An individual wiki or blog administrator has administrative privileges for a specific wiki or blog.

Creating a Wiki

Your wiki server can allow anyone who has an account on the wiki server to create a wiki. It can also restrict who can create wikis to a specific group of people.

When you create a wiki, you become an administrator for that wiki and can then customize the wiki to suit your needs.

To create a wiki:

1While viewing My Page, click Wikis.

2Click “Create a new Wiki.”

If this button isn’t shown, you can’t create a wiki on the server.

3Enter a name and description for the wiki and click Create.

The line under the Wiki Name field shows a preview of the URL for the wiki.You can’t change this URL later, but you can rename the wiki. If you want a specific URL, enter a name that gives you the URL you want and rename the wiki later.

The description appears under the name of the wiki in the wiki list on My Page.

4When prompted to choose a theme, select a theme and then click Next. You can change the theme after creating the wiki.

5When prompted to set wiki access, select one of the following and then click Next:

24	Chapter 3    Creating Wikis and Blogs

Option	Who can access the wiki	Options
Public	Depending on how you set	If you want to restrict access
	the the options, anyone who	to only those with accounts on
	has access to the wiki server or	the server, and require them to
	anyone with an account	log in, select “Users must log in
		to read.”
		If you want to allow everyone to
		read content, but require people
		to log in to create or edit wiki
		content, select “Users must log
		in to write.”
Private	A specific group of people who	You can enter the names of
	has access to the wiki server	users or groups to give access
		to, whether they can read and
		write or only read the wiki,
		and select whether to send a
		welcome email to new wiki
		members.
		The welcome email includes a
		URL link to the new wiki.

6Click Done to create your wiki.

You can also click Wiki Settings to view your wiki’s settings.

Deleting Wikis

A wiki administrator can delete the wiki. When you delete a wiki, all content in the wiki, blog, calendar, and mailing list is destroyed.

WARNING: Deleting a wiki is permanent. Make sure you back up all critical data stored in the wiki before deleting it.

To delete a wiki:

1While viewing My Page, click Wikis.

2Hold the pointer over the link to the wiki and then click the Delete (X) link.

If the Delete (X) link doesn’t appear, you don’t have administrator access to the wiki and you can’t delete it.

3When prompted to confirm, click Delete.

Chapter 3    Creating Wikis and Blogs	25

Changing Wiki Settings

A wiki administrator can change wiki settings. Wiki settings are grouped into several categories:

Category	Settings
General	ÂÂ	Change the wiki icon (displayed in the top left)
	ÂÂ	Rename the wiki
	ÂÂ	Describe the wiki
	ÂÂ	Set a contact email
	ÂÂ	Change the wiki theme
Services	ÂÂ	Change which services are available
	ÂÂ	Enable blog podcasts
Permissions	ÂÂ	Choose who has access to the wiki and what level of access
		they have
	ÂÂ	Choose who can comment and which comments are moderated
Sidebar	ÂÂ	Add a sidebar to the home page
Advanced	ÂÂ	Choose which server addresses the wiki appears under

Advanced wiki settings are available only for server administrators.

To change wiki settings:

1While viewing a wiki, click the name of the wiki at the upper-left of the page to view the wiki’s homepage.

2Click Settings under “Admin functions” on the right side of the page.

If you don’t see “Admin functions,” you’re not an administrator for the wiki and can’t change wiki settings.

3Click a settings category on the left and change settings as needed.

4Click “save.”

The following topics describe specific settings and how to change them.

Changing General Wiki Settings

A wiki administrator can change general wiki settings such as the wiki icon and title shown at the top of the wiki and the text shown when viewing the list of wikis in My Page. The image and title are shown in both locations, but the description and contact email are shown only when viewing the list of wikis in My Page.

Wiki icons are resized to 52 x 52 on the wiki server.

You can also apply a wiki theme, which affects the following:

ÂÂ Background design ÂÂ Color scheme

26	Chapter 3    Creating Wikis and Blogs

ÂÂ Font type, size, and spacing ÂÂ Button and toolbar design ÂÂ Layout

ÂÂ Banner image

Themes are separate from content. When you change a theme, you only change how content looks—not the content itself.

To view general wiki settings:

mm While viewing a wiki’s settings, click General.

To change a wiki’s icon:

1While viewing a wiki’s general settings, click the image next to Wiki Icon.

2Click Choose File, choose a file, click Choose, and then click OK.

3Click Save.

To change a wiki’s name, description, or contact email:

1While viewing a wiki’s general settings, edit the Wiki Name, Description, or Contact

Email fields.

2Click Save.

To change themes:

1While editing a wiki’s general settings, click Change Theme.

2Select a theme, and click OK.

3Click Save.

Enabling and Disabling Wiki Services

A wiki administrator can change whether the blog, web calendar, and mailing list archive services are enabled or disabled for a wiki. You can’t disable the wiki service.

If you disable a service and later reenable it, your content is still there.

You can also enable podcasts for the wiki’s blog. Podcasts are downloadable radioand TV-style shows. You can enable podcasts so that whenever you attach an audio or movie file to a new blog entry, it becomes available as a podcast. Any blog post with media can be subscribed to in iTunes.

To enable or disable wiki services:

1While viewing a wiki’s settings, click Services.

2Select the services listed under “Group services” to enable them. To disable them, deselect the services.

3Click Save.

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To enable blog podcasts:

1While editing a wiki’s settings, click Services.

2Select “Blog.”

3Select “Create a podcast for this wiki’s blog.”

4In iTunes Category, choose the category for these podcasts in iTunes.

5Click Save.

Choosing Who Can Access a Wiki and Setting Access Permissions

A wiki administrator can control access to a wiki by making it publicly or privately accessible.

ÂÂ If you make it publicly accessible, you can allow it to be viewed by anyone who can access the wiki server or only people who have a wiki server account. You can also allow pages to be created or edited by everyone with wiki server accounts or only specific people.

ÂÂ If you make a wiki privately accessible, you can allow particular individuals or groups to view your wiki content, and read or write content.

You can add users or groups as wiki administrators. Wiki administrators are allowed to read and write wiki content and change wiki settings.

You can restrict who is allowed to add comments: anyone, authenticated users (those with an account on the server), or no one. You can also enable comment moderation for all comments, or for anonymous comments. If you enable comment moderation, unmoderated comments aren’t shown unless a wiki administrator approves them.

To view wiki permissions:

mm While viewing a wiki’s settings, click Permissions.

To make a wiki publicly accessible:

1While viewing the wiki’s permissions settings, select “This wiki can be read and edited by anyone.”

2If you want to restrict access to only those with accounts on the server and require them to log in, select “Users must log in to read.”

3If you want to restrict content creation and editing to only those with accounts on the server, select “Users must log in to write.”

ÂÂ If you want to allow everyone with accounts on the server to create or edit wiki content, select “All authenticated users can write.”

ÂÂ If you want to restrict content creation and editing to specific people, select“Only the following users and groups can write.”

In the Public field, enter the name of each person or group who you want to be able to view or edit the wiki.

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When you enter a name, the server checks for matching people or groups. If a match is found, select the match from the menu that appears. If no match is found, make sure you entered the name correctly.

If you want to remove a person or group from the access list, hold the cursor over the name and click Delete (X).

4Click Save.

To make a wiki privately accessible:

1While viewing the wiki’s permissions settings, select “This wiki can be read and edited by only the following users and groups.”

2In the Private field, enter the name of each person or group who you want to be able to view or edit the wiki.

When you enter a name, the server checks for matching people or groups. If a match is found, select the match from the menu that appears. If no match is found, make sure you entered the name correctly.

3After adding a person or group to the access list, click the pop-up menu at the right of a name in the list and choose whether the person or group can read and write wiki content or only read wiki content.

4If you want to remove a person or group from the access list, hold the cursor over the name and click Delete (X).

5If you want the server to send an email notification to everyone with access to the wiki, select “Send welcome email to new members.”

6Click Save.

To make someone a wiki administrator:

1While viewing the wiki’s permissions settings, enter in the Admins field the name of each person or group who you want to be able to view or edit your wiki.

When you enter a name, the server checks for matching people or groups. If a match is found, select the match from the menu that appears. If no match is found, make sure you entered the name correctly.

2If you want to remove a person or group from the admin list, hold the cursor over the name and click Delete (X).

3Click Save.

To enable comments on a wiki:

1While viewing the wiki’s permissions settings, choose from the Comment pop-up menu who is allowed to add comments.

2Click Save.

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To enable comment moderation on a wiki:

1While viewing the wiki’s permissions settings, choose from the Comment Moderation pop-up menu which type of comments should be moderated.

2Click Save.

Adding a Custom Sidebar to the Wiki Homepage

Sidebars are lists of recently updated pages shown on the wiki’s homepage. The default sidebars include:

Sidebar	Description
What’s Hot	Lists the most recently updated or new pages that are tagged
	with “hot,” in reverse chronological order.
Recent Changes	Lists the most recently updated or new pages, in reverse
	chronological order.

A wiki administrator can add a custom sidebar that shows pages tagged with a specific tag, in reverse chronological order of when the pages were last edited. For example, you could create a custom sidebar named “Status Reports” of all pages tagged with “status.”Whenever someone creates or updates a page tagged with “status,” the sidebar lists the page.

To add a custom sidebar:

1While editing a wiki’s settings, click Sidebar.

2In the Sidebar Title field, name the sidebar.

3In the Search Tag field, enter the tag required for pages listed in the sidebar.

4Click Save.

Changing Advanced Wiki Settings

If your server supports multiple host names and you’re a server administrator, you can choose which host name your wiki responds to and whether it responds to multiple hostnames simultaneously.

For example, a server might support wikis at the urls www.example.com, wiki.example.com, and intranet.example.com.You can configure the wiki so it responds to any, all, or any combination of those URLs.

If you don’t choose a specific host name for the wiki, all eligible host names are used.

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