Apple Keynote User Manual

0 (0)

Keynote 3

User’s Guide

K Apple Computer, Inc.

© 2006 Apple Computer, Inc. All rights reserved.

Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement.

The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws.

Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors.

Apple

1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com

Apple, the Apple logo, AppleWorks, iBook, iDVD, iLife, iPhoto, iTunes, Mac, and QuickTime are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

Finder, iWork, Keynote, Pages, and Safari are trademarks of Apple Computer, Inc.

AppleCare is a service mark of Apple Computer, Inc., registered in the U.S. and other countries.

Adobe and Acrobat are trademarks or registered trademarks of Adobe Systems Incorporated in the U.S. and/or other countries.

Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products.

019-0529 01/2006

Contents

6Preface: Welcome to Keynote

6Keynote Features at a Glance

15 What’s New in Keynote 3

17 How to Use Menus

17 Resources for Learning More

19Chapter 1: Overview of Keynote

19The Keynote Window

20The Slide Canvas

21Different Views

26The Notes Field

27Comments

28Keynote Tools

33 Chapter 2: Creating a Presentation

33 Step 1: Select a Theme

35 Step 2: Create Your Slides

41Step 3: Organize Your Slides

42Step 4: Save Your Slideshow

44Step 5: Play Your Slideshow

45Chapter 3: Working With Text, Graphics, and Other Media

45Editing Text and Text Properties

53 Working With Graphics

62 Resizing, Moving, and Layering Objects

68 Including Sound and Other Media

73 Adding Webpages and Hyperlinks

3

77Modifying Layouts

78Changing the Slide Background

79Retaining or Undoing Your Style Changes

80Chapter 4: Changing Object Properties

80Using Color and Image Fills

85Changing Border Style and Color

86Positioning Lines

86 Adding Shadows

88Adjusting Opacity

89Adjusting Images

90Changing an Object’s Orientation

92Changing an Object’s Size and Position

93Chapter 5: Creating Tables

93 Adding a Table

95 Working With Table Cells and Borders

98 Entering and Editing Content in Table Cells

98 Formatting Tables

105Adding Images or Background Colors

106Formatting Numbers

108Sorting Cells

109Autofilling

110Using Formulas

123 Chapter 6: Creating Charts

123 About Charts

127 Adding a Chart

129Editing Chart Data

130Formatting Charts

143 Chapter 7: Slide Transitions and Object Builds

143 Adding Transitions Between Slides

4Contents

145 Creating Object Builds

147 Working With Object Builds

152Creating Builds on Master Slides

153Chapter 8: Viewing, Printing, and Exporting Your Slideshow

153Customizing a Presentation for Your Audience

156 Viewing Full-Screen Presentations

159Finding Presentations With Keywords

160Setting Presentation Options

163 Printing Your Slides

165 Exporting to Other Viewing Formats

172Chapter 9: Designing Your Own Master Slides and Themes

173Modifying Master Slide Backgrounds and Layouts

178 Changing Default Styles for Text and Objects

180Saving a Custom Theme

181Creating a Custom Theme

182Index

Contents

5

 

 

Welcome to Keynote

Preface

With Keynote, impressive presentations are just the beginning. This preface provides an overview of Keynote features and lists resources for learning more.

Keynote is a robust program for creating professional-quality presentations. Powerful, simple tools make it easy for you to deliver compelling presentations, create studioquality storyboards and portfolios, and build interactive slideshows. You can incorporate photos, movies, or music from your iLife libraries, as well as Safari web snapshots.

Present your data using any of the charts and tables built right into Keynote. Use the handsome and versatile themes that come with Keynote, or customize themes to suit your specific needs. Add engaging animations to text and tables, and save your ideas with comments.

Your Keynote presentation can be viewed in several ways. You can watch it on a computer, project it from a computer to a large screen, or print it. You can also export your presentation as a set of image files or to Flash, QuickTime, PowerPoint, HTML, or PDF format so that it can be viewed on other computer platforms. (For more information about viewing options, see Chapter 8,“Viewing, Printing, and Exporting Your Slideshow.”)

Keynote Features at a Glance

The next few pages provide a quick overview of Keynote features. The remainder of the book gives step-by-step instructions for using Keynote to create, revise, and share your slideshows.

6

Professional-Quality Designs

Keynote provides a wide variety of themes—including HD themes—you can use to quickly create stunning presentations. Every theme includes coordinated colors, text, charts, and tables. You can easily change a slideshow’s theme at any time, and you can modify themes to suit your needs. You can even set off sections of your slideshow by using multiple themes in the same presentation.

Preface Welcome to Keynote

7

 

 

Apple Keynote User Manual

Animated Text and Slide Transitions

Bring your text to life with studio-quality text animations. Choose from an array of text and word animations. Animate text so that lines enter the slide one at a time or in groups. Add interest by using two or more text columns on a slide and by using special styles of text and image bullets. Transition between slides with dramatic transition effects such as swoosh, droplet, and reflection.

8Preface Welcome to Keynote

Powerful Animation Tools

Create complex slide animations quickly and easily—any element can be moved and animated. Mix charts, tables, and graphics on the same slide. Fine-tune animations by changing the order in which elements appear and how they enter and exit a slide.

Create sophisticated animations (“object builds”) and slide transitions. Synchronize the entry and exit of multiple objects on a slide.

Preface Welcome to Keynote

9

 

 

Easy-to-Use Media Tools

Find items you’ve stored in your iPhoto or iTunes library, or in your Movies folder, and drag photos or tunes right to a slide. Add images and adjust brightness, contrast, exposure, saturation, hue, sharpness, and light cutoff levels right within Keynote.

Choose iPhoto, iTunes, or Movies.

Select the album where your picture is located.

Drag a thumbnail to the slide or to an image well in one of the inspectors.

Search for a file by name.

10

Preface Welcome to Keynote

 

 

Free-Form Curves, Shapes, and Masks

Create any shape using Bézier curves. Crop images by using masks of different shapes. Choose from predrawn shapes or create your own custom shape to use as a mask. With a mask, you reveal only the part of an image you want to show on a slide, without altering the original file.

Create a custom mask to frame part of a photo.

Position the mask over the image, and then optionally edit the mask. Here, it’s rotated and resized.

The original image is framed by the mask.

Preface Welcome to Keynote

11

 

 

Realistic 3D Charts

Show off 2D data in 3D-rendered bar, line, and area charts. Choose realistic woodgrain, metal, and other textures. Apply multiple different lighting styles for interesting reflections.

Tables with Calculation and Sorting

Automate calculation in any cell in a table using arithmetic formulas and values from other cells. Sort by row or column, in ascending, descending, numerical, or alphabetical order. Format numbers with currency formatting and dates with international standards.

12

Preface Welcome to Keynote

 

 

Easy-to-Use Inspectors

Keynote inspectors makes it easy to format your slides as you work. You use the ten inspectors to format most elements in a slideshow.

Preface Welcome to Keynote

13

 

 

Tools for Advanced Presenters

Set up a projector display for the audience and your laptop screen as the presenter display, or rehearse your presentation by viewing the show on only one display. While you give your presentation, you can view information such as the current and next slide, elapsed time or time remaining, a clock, and slide notes. Control movie playback during a presentation using keyboard shortcuts. Jump to any slide by typing its slide number.

14

Preface Welcome to Keynote

 

 

What’s New in Keynote 3

Keynote 3 provides new features that help you create attractive, compelling slideshows.

ÂNew themes

Use Apple-designed themes for presentations, storyboards, and self-running presentations. Apply new HD themes with 16 x 9 aspect and pixel dimensions of 1920 x 1080.

Â3D-rendered charts with animations

Show off results in realistic and beautiful 3D charts, apply multiple different light styles for different reflections, and create beautifully 3D-rendered bar, line, and area charts of 2D data. View charts in wood grain, metal, and other textures. Use the 3D Rotation Angle wheel for complete control of chart viewing angle.

ÂCinematic animations with interleaved builds

Captivate the audience with cinematic slide transitions, interleaved graphic builds, and text animations. Create a cinematic experience with new, animated slide transitions. Draw attention to tables, charts, images, and text with new build effects: blinds, swoosh, and speedy. Interleave builds of bulleted text, tables, and even charts in any sequence and by groups of items, such as bullets or bullet groups, table rows or columns or cells, images, and more.

ÂiPhoto-like image adjusting

Obtain the perfect visuals by fine-tuning image appearance. Adjust brightness, contrast, exposure, saturation, hue, sharpness, and light cutoff levels separately on any image right within Keynote. View immediate changes to image settings and easily revert to your original.

ÂNew shapes and Bézier drawing with smooth curves

Add shapes like polygons or stars, or draw custom shapes with curves, right within Keynote. Draw completely custom shapes with smooth paths using Bézier curves, and fine-tune Bézier shapes by changing curve angles or even by adding new curve points. Add predrawn shapes such as stars and editable polygons.

Preface Welcome to Keynote

15

 

 

ÂImage masking with any shape

Focus on any part of an image using any shape or custom Bézier curves. Mask images with any shape to remove a background or any other unwanted object. Create your own mask using Bézier curves in any shape.

ÂEnhanced iLife integration

Share your presentation with iDVD and iPhoto. Export your presentation into iDVD with chapter breaks between slides and active hyperlinks. Export your slides directly into iPhoto with variable compression and into HTML for adding slide content on the web. See all your export options in a new, easy-to-use export window.

ÂTables for organizing information

Organize information and graphics in tables with calculations and automatic sorting. Easily add tables with coordinated look-and-feel for each theme. Automate calculation in any cell in a table using arithmetic formulas and values from other cells; create summary row and columns with value sums, averages, count, and more. Sort by row or column, ascending or descending, numerical or alphabetical, and format numbers with currency formatting and dates with international standards.

ÂTools for advanced presenters

Enjoy more control over your presentations. Use practice view to rehearse your presentation using a single screen to show current and next slides, notes, elapsed time, and a clock. Use light table view to display slides in multiple rows and columns for an at-a-glance view and sorting of your presentation. Control movie playback during a presentation using a video scrubber. Lock a kiosk presentation with a password to a slideshow playing in Keynote. Add comments directly on the slide canvas as reminders that are neither printed nor projected.

ÂText in multiple columns and bullets in multiple text boxes

Use multiple columns for text on a slide, and add text boxes where you need them.

16

Preface Welcome to Keynote

 

 

How to Use Menus

To complete many of the tasks in this book (and in Keynote Help), you use menu commands. The instructions look like this:

mChoose Help > iWork Tour.

The first term after Choose is the menu you click; the next term is the item you choose from that menu.

Resources for Learning More

To get the most out of Keynote, consult the following resources:

Tour

For an onscreen demonstration of what you can do with Keynote, view the tour. Open the tour by choosing Help > iWork Tour.

Keynote 3 User’s Guide

This full-color PDF document provides detailed information about Keynote features and instructions for working with slides.

Chapter 1,“Overview of Keynote,” describes the tools for creating presentations. Chapter 2,“Creating a Presentation,” shows the basic step-by-step workflow. For more detailed information about each step, refer to Chapters 3 through 8. To learn how to create your own themes, read Chapter 9,“Designing Your Own Master Slides and Themes.”

Onscreen Help

To see the help, open Keynote and choose Help > Keynote Help. You can browse through the table of contents to find a specific topic, or enter a question in the search field to find an answer about how to accomplish a task.

Preface Welcome to Keynote

17

 

 

Help tags are also available for many onscreen items. To see a help tag, let the pointer rest over an item for a few seconds. Help tags in the Inspector window are useful for learning about the effects of various options.

To display a help tag, rest the pointer over an item.

Web Resources

Go to www.apple.com/keynote to get the latest software updates and information. You can also purchase Keynote products on the web.

Technical Support

A variety of support options are available to Keynote users. For more information, see the AppleCare Software Service and Support Guide that comes with your Keynote documentation or choose Help > Service and Support.

18

Preface Welcome to Keynote

 

 

Overview of Keynote

1

 

 

 

This chapter introduces you to the windows and tools you use to create presentations with Keynote.

When you create slides in Keynote, you create a Keynote document. The entire slideshow—including all the graphics, media, and chart data—is contained within this one document. This means that you can easily move the presentation from one computer to another. If you add movies or sounds to your document, you can save them as a part of your Keynote document so that you don’t have to transfer those files separately.

The Keynote Window

The Keynote window contains three sections:

ÂThe slide canvas

ÂThe slide organizer

ÂThe notes field

These sections show detailed views of your slides and slideshow as you work. It’s easy to organize your slides and navigate through them, even with long slideshows.

19

The toolbar: Customize it to include the tools you use most often.

The slide canvas: Create each slide by typing text and adding media.

The slide organizer: View a visual outline of your slide presentation. You can view a thumbnail of each slide or a text outline.

The notes field: Add text about individual slides. You can refer to these notes during your presentation—the audience won’t see them.

The Slide Canvas

The slide canvas is where you create each slide. You can easily drag graphics files, movie files, and sound files to the canvas to add them to your slideshow.

20

Chapter 1 Overview of Keynote

 

 

You create a slideshow using a theme—a family of master slides—to ensure a handsome and cohesive look throughout your presentation. Master slides provide predesigned layouts for various kinds of slides, with coordinated fonts, textures, chart properties, and more. Each theme contains a variety of master slides, making it easy to add titles, bulleted text, and graphics.

As you work on your slides, you may want to zoom in or out to get a better view of what you are doing.

To zoom in or out on the slide canvas:

mChoose a magnification level from the pop-up menu at the bottom left of the slide canvas. Or choose View > Zoom > [zoom level].

Different Views

Keynote gives you a choice of four views to streamline the way you work.

ÂNavigator: In navigator view, use the slide organizer at the left side of the Keynote window to organize the slides in your presentation. This view displays a thumbnail image of each slide. You can rearrange slides by dragging them, and you can indent slides to group them. Navigator view is good for graphics-rich presentations.

ÂOutline: Use outline view to see a text version of your slides in the organizer. This is a good view for presentations that contain mostly text. As in navigator view, you can rearrange and indent slides.

ÂSlide Only: Switch to slide only view when you want to hide the slide organizers and concentrate only on slides.

ÂLight Table: Light table view shows your slides as if they were arranged on a photographer’s light table. You can move slides around until you have the sequence you want.

To change from one view to the other:

mClick View in the toolbar and choose an option (or choose View > Navigator, Outline, Light Table, or Slide Only).

Chapter 1 Overview of Keynote

21

 

 

To hide the slide organizer:

mClick the View button and choose Slide Only or Light Table (or choose View > Slide Only).

Navigator View

In navigator view, the slide organizer displays a thumbnail image of each slide in your presentation, making it easy to see the flow of graphics-rich presentations.

To help you organize your presentation as you work, you can group slides by indenting them, creating a “visual outline” of the slideshow. You can show or hide groups of slides by clicking the disclosure triangles. You can also skip slides so that they will not appear when you present your slideshow.

To show navigator view:

mClick View in the toolbar and choose Navigator (or choose View > Navigator).

You can see your master slides in navigator view by dragging the bar at the top (or by clicking View in the toolbar and choosing Show Master Slides). Use the master slides to design your own themes and master slide layouts. (For information about designing your own themes and master slide layouts, see Chapter 9,“Designing Your Own Master Slides and Themes.”)

Drag the bar at the top of navigator view to display the master slides.

See the graphics on each of your slides at a glance.

Organize slides by indenting them. To indent a slide, drag it or select it and press Tab.

Click the disclosure triangles to show or hide groups of indented slides.

22

Chapter 1 Overview of Keynote

 

 

Working With Slides

When you create a new slideshow, Keynote automatically creates a title slide for you. When you add the first slide after that, Keynote automatically switches to a “Title & Bullets” slide layout, unless you choose a different master for the first slide. You can change the master used for that or any other slide by clicking Master in the toolbar and choosing a different layout.

If you choose a different master for the first slide, the next slide you insert will use the master you chose. When you add a new slide, it uses the same master as the selected slide (except in the case described above).

To add a slide, do one of the following:

ÂSelect a slide and press Return.

ÂClick the New (+) button in the toolbar (or choose Slide > New Slide).

To duplicate a slide:

mPress Option and drag a slide in the navigator until you see a blue triangle (or choose Edit > Duplicate).

To copy a slide:

mSelect a slide, choose Edit > Copy, select another slide, and choose Edit > Paste.

To indent slides:

1 In navigator view, select the slide you want to indent.

To select multiple slides, hold down the Shift key and select the first and last slides in a range.

2 Press Tab (or drag the selected slide to the right until a blue triangle appears).

You can create more indent levels by pressing Tab again. You can indent a slide only one level deeper than the previous slide (known as the “parent” slide).

To move slides to a higher outline level:

mSelect the slides and press Shift-Tab (or drag the selected slides to the left).

To show or hide a group of slides:

mClick the disclosure triangle to the left of the first slide in the group.

To skip a slide when you play your slideshow:

mSelect the slide and choose Slide > Skip Slide.

Chapter 1 Overview of Keynote

23

 

 

To display a skipped slide:

mSelect the slide (it looks like a line in the slide organizer) and choose Slide > Don’t Skip Slide.

To delete a slide:

mSelect the slide in the slide organizer and press the Delete key.

If the slide had subordinate slides grouped below it (known as “children”), they are moved up by one outline level.

To delete a slide and all the slides grouped below it:

mCollapse the group of slides (click the arrow to the left of the top slide) and press the Delete key.

If you accidentally delete slides, you can recover them immediately by choosing Edit > Undo Delete.

To move a group of slides:

mSelect the first slide in the group and drag the group to a new location in the slide organizer.

Outline View

Outline view displays the title and bullet-point text of each slide in your slideshow. This view is most useful for seeing the flow of text-rich presentations. All the titles and bullet points appear legibly in the slide organizer.

Outline view provides an easy way to order and reorder your bullet points as you organize your presentation. You can add bullet points to existing text directly in the slide organizer. You can also drag bullets from one slide to another, or drag them to a higher or lower level within the same slide.

24

Chapter 1 Overview of Keynote

 

 

In outline view, you see the text in titles and bullet points. You can add or edit text directly in outline view.

As in navigator view, you can skip slides so that they don’t appear when you play your slideshow.

Drag bullets to another slide or drag them to create a new slide.

Drag bullets left or right to move them to a higher or lower outline level.

Double-click a slide icon to hide its bulleted text in the slide organizer.

To show outline view:

m Click View in the toolbar and choose Outline (or choose View > Outline).

To change the font used in outline view:

1 Choose Keynote > Preferences and click General.

2Choose a font and size from the Outline View Font pop-up menus.

To select a bullet and its text in outline view:

mClick the bullet.

To select a bullet (or bullets) and its subordinate bullets:

mClick between a bullet and its text, and then drag down.

To move a bullet to a lower outline level on the same slide:

mClick anywhere in the text and press Tab, or drag the bullet to the right, until a blue triangle appears.

You can also select (highlight) any number of bullets and press Tab.

Chapter 1 Overview of Keynote

25

 

 

To move a bullet to a higher outline level on the same slide:

mClick anywhere in the text and press Shift-Tab, or drag the bullet to the left until a blue triangle appears.

To move bullets to another slide:

mDrag the selected bullets out of the current slide to a different slide.

To move bullets from one slide and create a new slide:

mDrag the bullets to the left of the other bullets on the slide until a blue triangle appears above the slide.

To place all slide bullets subordinate to the bullets on the previous slide:

mDrag the slide icon to the right.

All bullets on the slide are moved to the previous slide, with the first bullet at the same level as the last bullet on the previous slide.

To print the outline view: 1 Choose File > Print.

2 In the Print dialog, choose Keynote from the Copies & Pages pop-up menu.

3 Select Outline.

The Notes Field

Use the notes field to type or view notes for each slide. You can print these notes or view them on an alternate display that only you see while you give your presentation.

The notes field is an area where you can keep track of what you want to say as you show each slide.

To see the notes field:

mClick View in the toolbar and choose Show Presenter Notes (or choose View > Show

Presenter Notes).

To learn how to view your notes during slideshow playback, see Chapter 8,“Viewing, Printing, and Exporting Your Slideshow.”

26

Chapter 1 Overview of Keynote

 

 

Comments

Comments provide an easy way to save your ideas and place them on slides as reminders. You can move comments anywhere on the slide canvas. Your comments appear on the display while you’re editing, and they appear on the presenter display, but they don’t appear to your viewers when you play the presentation.

If you use comments frequently, you may want to add the Comments button to the toolbar. To do so, choose View > Customize Toolbar and drag the Comments button to the toolbar.

To add a comment:

1 Choose Insert > Comment.

2 Type a note, idea, or reminder.

3Drag the comment wherever you want to place it on the canvas.

Note: Because comments are always on top of the slide canvas, they may obscure parts of your slide content. Simply drag the comments out of the way or hide them to reveal the content beneath.

To hide or show comments:

1Click the View button in the toolbar and choose Hide Comments (or choose View > Hide Comments).

2 To bring the comments back, click the View button and choose Show Comments.

To resize a comment:

m Drag the lower-right corner.

Chapter 1 Overview of Keynote

27

 

 

To close a comment:

mClick the x in the upper-right corner.

To change text styles and background colors:

ÂText: See “Editing Text and Text Properties” on page 45 for details on changing text style and format.

ÂColor and fill: See “Using Color and Image Fills” on page 80 for details on changing the background color in comments.

To print with comments showing:

1 Make sure the comments appear on the slide canvas, as described earlier.

2Print the document.

Your comments, along with standard slide content, are printed as they appear on the screen.

Keynote Tools

Keynote tools give you one-click access to many of the actions you’ll use as you create presentations.

The Toolbar

As you work in Keynote and get to know which commands you use most often, you can customize the toolbar by adding, removing, and rearranging toolbar buttons.

28

Chapter 1 Overview of Keynote

 

 

Click these buttons to add or delete slides or to play the slideshow.

Add a free text box, shape, table, chart, or comment.

Open the Inspector window and Media Browser.

Adjust images.

 

 

 

 

 

 

 

 

 

Click to choose a

 

 

Turn a group of objects into

 

 

Open the Colors

 

 

 

 

new view, theme,

 

 

one object (or one into its

 

window; click the

or master slide.

 

 

components); move an

 

arrow to open the

 

 

 

 

object on top of or

 

Fonts window.

 

 

 

 

underneath other objects.

 

 

To customize the toolbar:

ÂPress Control and click the toolbar, and choose Customize Toolbar. You can also choose View > Customize Toolbar.

ÂTo add an item to the toolbar, drag its icon to the toolbar at the top.

ÂTo remove an item from the toolbar, drag it out of the toolbar.

ÂTo rearrange items in the toolbar, drag them.

ÂTo make the toolbar icons smaller, select Use Small Size.

ÂTo display only icons or only text, choose an option from the Show pop-up menu.

You can restore the default set of toolbar buttons by dragging the default set to the toolbar. This restores the original group of icons that appeared the first time you opened Keynote.

If you’re not sure what a button does, drag it to the toolbar (in the Customize dialog) and click Done. You can now hold the pointer over the icon in the toolbar to see the button’s description.

Keynote Inspectors

Keynote inspectors make it easy to format your slides as you work. Most elements of your slideshow can be formatted using the ten inspectors. Each inspector controls one aspect of slide formatting. For example, you use the Document Inspector to choose slideshow settings.

Chapter 1 Overview of Keynote

29

 

 

Click one of these buttons to display a different inspector.

To open the Inspector window:

mClick Inspector in the toolbar (or choose View > Show Inspector).

Click one of the buttons at the top to display an inspector. Clicking the second button from the left, for example, displays the Slide Inspector. You can have several Inspector windows open at the same time.

To open more than one Inspector window at the same time:

mChoose View > New Inspector.

Media Browser

The Media Browser gives you quick access to music, photo, and movie files that you may want to use in a presentation.

To open the Media Browser:

mClick Media in the toolbar (or choose View > Show Media Browser).

To view your media files:

mChoose iTunes, iPhoto, or Movies from the pop-up menu at the top of the Media Browser window.

To add a media file to your presentation:

mSelect a music file, photo, or movie file, and then drag it to a slide.

30

Chapter 1 Overview of Keynote

 

 

Loading...
+ 157 hidden pages