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Contents
1Welcome to Keynote 7
The Power of Keynote 7
Keynote’s Features at a Glance 8
Quality and Flexibility 8
Tools for Making Your Point 9
Ease of Use Features 10
Installing Keynote 11
Learning to Use Keynote 11
User’s Guide 11
Onscreen Help 11
Sample Document 11
Quick Reference Card 11
Web Resources 11
Technical Support 12
The Keynote Window 12
Slide Canvas 13
Slide Organizer 13
Notes Field 17
Toolbar 17
Keynote Tools 18
2Creating a Presentation 19
Keynote Documents 19
Step 1:
Select a theme 19
Keynote Themes 19
3
Importing a PowerPoint or AppleWorks Presentation 20
Step 2:
Design your slides using master slides 20
Using Master Slides 21
Adding Text 22
Adding Graphics 23
Using Alignment Guides and Rulers 23
Using the Sample Document and Image Library 25
Step 3:
Organize your slides 26
Navigator View Versus Outline View 26
Grouping Slides 26
Saving Your Work 27
Step 4:
Play your slideshow 28
3Working With Text, Graphics,
and Other Media 29
Editing Text and Text Properties 29
Changing Text Properties 30
Adding Images 35
Drawing Simple Objects 35
Adding Pictures From iPhoto 36
Adding Other External Graphics 36
Working With Photo Cutouts (or Alpha-Channel Graphics) 37
Changing the Slide Background and Layout 38
Adding Title Text and Body Text 39
Resizing, Moving, and Layering Text or Graphic Objects 40
Grouping and Locking Objects 41
Including Sound and Other Media Types 41
Adding Music From iTunes 42
Adding a Slide Narration 42
Adding a Movie or Animation 43
Setting Media Playback Preferences 43
4Changing Object Properties 45
Using Color and Image Fills 45
Filling an Object With Color 46
Contents
4
Filling an Object With an Image 48
Changing the Line Style 50
Adding Shadows 51
Adjusting Opacity 52
Changing the Orientation 52
Adjusting Size and Position 53
5Creating Tables 55
Adding a Table 55
Filling Table Cells 56
Selecting Table Cells 56
Formatting Tables 57
Formatting Rows and Columns 57
Aligning Text in a Table Cell 58
Formatting Cell Borders 59
Adding Graphics or Background Colors 59
6Creating Charts 61
Adding a Chart 61
Editing Chart Data 62
Transposing Data Series and Data Sets 63
Formatting Charts 65
Setting Chart Colors 66
Changing Chart Fonts 66
Adding Labels and Axis Markings 67
Placing Grid Labels and Tick Marks 68
Formatting the Elements in a Data Series 69
7Slide Transitions and Object Builds 73
Adding Transitions Between Slides 73
Creating Object Builds 75
Step 1:
Set “Build In” styles and sequence 75
Step 2:
Set “Build Out” styles and sequence 76
Bulleted Text Builds 76
Table Builds 77
Chart Builds 77
Contents
5
8Viewing Your Slideshow 79
Full-Screen Presentations 79
Viewing on Your Display 79
Viewing on a Projector or Second Display 79
Changing the Presentation Slide Size 82
Printing 82
Printing Slides and Notes 82
Printing Outline View 83
Exporting to Other Viewing Formats 84
PDF Files 84
QuickTime 84
PowerPoint 85
9Designing Your Own Master Slides and Themes 87
Modifying Master Slide Backgrounds and Layouts 88
Changing the Background 89
Adding Alignment Guides 90
Designing Title and Body Text Layout and Styles 91
Setting Default Slide Transitions 92
Setting Default Styles for Free Text, Shapes, Tables, and Graphics 93
Defining Attributes for Free Text Boxes and Shapes 93
Defining Attributes for Tables 93
Setting Default Chart Styles 94
Defining Default Attributes for Imported Graphics 95
Saving a Custom Theme 96
Restoring Original Theme Defaults 96
Creating a New Theme From Scratch 97
Contents
6
CHAPTER
1
Welcome to Keynote
1
Keynote is a robust tool for creating professional-quality presentations. Taking advantage of
the superior graphics capabilities of Mac OS X, Keynote brings your presentations to life with
crisp graphics and sleek text.
Keynote’s powerful and simple tools make it easy to build dynamic, media-rich presentations.
Use the handsome and versatile themes that come with Keynote to create persuasive
presentations. Or customize them to suit your specific needs. With Keynote, you can be as
creative as you want.
The Power of Keynote
Keynote lets you make your point with a wide range of media. Incorporate a multitude of
graphics types, text, movies, and sound. Present your data using any of the charts and tables
built right into Keynote.
7
Keynote’s Features at a Glance
Quality and Flexibility
Keynote lets you add most standard file types to your presentation—including PDF, GIF, TIFF,
JPEG, PICT, and QuickTime—with drag-and-drop ease, and flawlessly displays crisp graphics,
smoothed text, and different levels of transparency.
Get smooth text in any
font size.
Drag items from your desktop to
add them to your slides. Resize
and manipulate graphics with
sharp results every time.
Set off your points with
formatted text or image bullets.
Chapter 1
8
Add shadows and
transparency to your
images to create captivating
visual effects.
Tools for Making Your Point
Keynote gives you elegant charts, stylish tables, and animated object builds to display
information in effective ways.
Use the slide navigator
to see your entire
slideshow at a glance.
In the Chart Inspector, choose from
eight different chart types, including
pie charts, bar charts, and line charts.
Type or paste your data into
the Chart Data Editor.
Formatting charts,
tables, text, graphics,
and more is a snap with
the inspectors.
Welcome to Keynote
9
Ease of Use Features
Keynote’s theme-based designs let you create inventive presentations in a snap, and the
alignment guides and slide navigator make it simple to keep your presentation organized.
A variety of handsome themes and
master slides make it easy to create
professional presentations with an
elegant design.
Alignment guides and position and size tags
help you size and position objects precisely
and consistently on the slide canvas.
Use outline view to view
and rearrange the bulleted
points on each slide.
Chapter 1
10
Animate your slides with object
builds, which draw your tables
or other items onto the slide as
you talk through them.
Live feedback when dragging
objects makes it easy to resize
and place graphics.
Installing Keynote
To install Keynote:
• Insert the Keynote disc in your computer’s optical drive, and then double-click the
installation icon.
Learning to Use Keynote
To get the most from Keynote, consult these resources:
User’s Guide
This guide describes the features of Keynote and shows you how to use it. A full-color, PDF
file of this guide can also be found at www.apple.com/support/keynote.
Onscreen Help
To see the help, choose Keynote Help from the Help menu in Keynote. You can browse
through the table of contents to find a specific topic, or enter a question in the search field
to find an answer about how to accomplish a task.
Help tags are also available for many of the items in the Keynote window and the inspectors.
To see the help tags, let the pointer rest over an item for a couple of seconds.
Sample Document
Keynote comes with a sample document that demonstrates the robustness and flexibility of
this application. You can use the designs and elements used in this document to enhance
your own presentations by copying and pasting bullets, chart styles, and background images,
or by employing the same layouts and object build styles.
To open the Keynote sample document:
m
In Keynote, choose File > Open Samples.
Quick Reference Card
The quick reference card lists keyboard shortcuts for Keynote as well as at-a-glance notes
about how to use the inspectors. You can also find keyboard shortcuts by choosing Help >
Keyboard Shortcuts or searching for “keyboard shortcuts” in the onscreen help. A full-color,
PDF of the quick reference card can also be found at www.apple.com/support/keynote.
Web Resources
Go to www.apple.com/keynote to get the latest software updates and information. Keynote
products can also be purchased on the web.
Welcome to Keynote
11
To find out about Keynote products and get up-to-date information:
m
Choose Help > “Keynote on the Web.”
Technical Support
A variety of support options are available to Keynote users. For more information, see the
AppleCare Software Service and Support Guide that comes with your Keynote
documentation or visit www.apple.com/support on the web.
The Keynote Window
The Keynote window contains three sections—the slide canvas, slide organizer, and the notes
field—that let you see detailed views of your slides and slideshow as you work. It’s easy to
keep your slides organized and navigate through even long slideshows.
The slide canvas is where you design
each individual slide. Type text or
drag files from other applications.
Organize your slides by creating a visual
outline of your slide presentation. You can
choose to view a graphical thumbnail of
each slide or a text outline.
Customize the toolbar
to include the tools you
use most often.
Add notes about individual slides in this
field. You can refer to these notes during
your presentation, though viewers won’t
see them.
Chapter 1
12
Slide Canvas
The slide canvas is where you design each slide. You can easily drag graphics files, movie
files, and even sound files to the canvas to add them to your slideshow. You create a
slideshow using a
theme
, which lets you work with a family of master slides to create a
handsome and cohesive look throughout your presentation. Different master slides within
each theme make it easy to add titles and bulleted text in effective visual layouts.
As you work on designing your slides, you may want to zoom in or out to get a better view at
what you are doing.
To zoom in or out on the slide canvas:
m
Choose a zoom level from the pop-up menu at the bottom left of the slide canvas. Or you
can choose View > Zoom > [zoom level].
Slide Organizer
You can organize the slides in your presentation using the slide organizer at the left side of
the Keynote window. The slide organizer allows you to “indent” your slides so that you can
group them as you work. You can also choose to hide slides that you don’t want to appear in
your slideshow. For more information about using the slide organizer, see “Organize your
slides” on page 26.
The slide organizer has two views: navigator view, which is most useful for graphics-intensive
presentations, and outline view, best for text-heavy presentations.
Navigator View
In navigator view, the slide organizer displays a thumbnail image of each slide in your
presentation, which makes it easy to see the flow of graphics-rich presentations.
To help you organize your presentation as you work, you can group slides by indenting them,
creating a “visual outline” of the entire slideshow. Disclosure triangles allow you to show or
hide groups of slides. You can also “skip” slides so that they will not appear when you present
your slideshow.
To show navigator view:
m
Choose View > Navigator (or click View and choose Navigator in the toolbar).
Welcome to Keynote
13
You can also drag the bar at the top of the navigator view to see the master slides. Use the
master slides to design your own themes and master slide layouts. For information about
designing your own themes and master slide layouts, see Chapter 9, “Designing Your Own
Master Slides and Themes.”
Drag the bar at the top of
navigator view to reveal the
master slides above.
Click the disclosure triangles
to show or hide groups of
indented slides.
Drag slides to indent them. This
helps you organize them while
working on your presentation.
See the graphics on each of
your slides at a glance.
To indent slides:
In navigator view, select the slide you want to indent. To select multiple slides, hold down the
1
Shift key and select the first and last slides in a range.
Drag the selected slides to the right until a blue triangle appears above them.
2
3
Drag the slides further to the right to indent them another level.
You can create as many outline levels as deep as you need by dragging slides further to the
right.
To move slides to a higher outline level:
m
Drag the selected slides to the left.
Chapter 1
14
To show or hide a group of slides:
m
Click the disclosure triangle to the left of the first slide in the group.
To skip or include selected slides when you play your slideshow:
m
Choose Slide > Skip Slide to skip a slide.
m
Choose Slide > Don’t Skip Slide to include a skipped slide.
Outline View
Outline view shows the text content of each slide in your slideshow. This view may be most
useful for seeing the flow of text-rich presentations. All of the titles and bullet points appear
legibly in the slide organizer.
Outline view provides an easy way to order and re-order your bulleted points as you organize
your presentation. You can add bullet points to existing bulleted text directly in the slide
organizer. You can also drag bullets from one slide to another, or drag them to a higher or
lower level within the same slide.
As in navigator view, you can skip
slides so that they will not appear
when you play your slideshow.
In outline view, you see
an outline of the text in
your slideshow, with
titles and bulleted
points listed.
Double-click a slide icon to
hide its bulleted text in the
slide organizer.
Drag bullets left or right to
move them to a higher or
lower outline level.
Drag bullets to another slide
or drag them to create a
new slide.
Welcome to Keynote
15
To show outline view:
Choose View > Outline (or click View and choose Outline in the toolbar).
To add more bulleted points to a slide in outline view:
Select the slide in the slide organizer.
1
Select the bulleted line just above where you want to add new bulleted points.
2
3
Press the Return key to insert a new line and type your text.
To select bulleted text in outline view:
m
Click a bullet to select the bullet and its text.
m
Place the pointer to the left of text and drag down or to the right to select the bullet, its
text, and all its subordinate bullets.
To move bullets to a higher outline level on the same slide:
m
Drag the selected bullets to the left, staying within the same slide, until a blue arrow
appears above them, or press Shift-Tab.
To move bullets to a lower outline level on the same slide:
m
Drag the selected bullets below the bullets where you want to position them or press Tab.
To move bullets from one slide and create a new slide:
m
Drag the selected text to the left of the other bullets on the slide until a blue triangle
appears above it.
To move bullets to another slide:
m
Drag the selected bullets out of the current slide to a different slide.
To place all slide bullets subordinate to the bullets on the previous slide:
m
Drag the slide icon to the right.
All the bullets on the slide are moved to the previous slide. The top bullet is set to the same
outline level as the last bullet on the previous slide.
Chapter 1
16
Notes Field
The notes field is an area in which you can type or view notes for each slide. These notes are
not visible in the slideshow presentation but they can be viewed on an alternate display or
printed as a talking aid to use during your slideshow presentation.
The notes field is an area where you
can keep track of what you want to
say as you show each slide.
To see the notes field:
m
Choose View > Show Notes (or click View in the toolbar and choose Show Notes from
the pop-up menu).
To learn about how to print or view your notes during slideshow playback, see Chapter 8,
“Viewing Your Slideshow.”
Toolbar
The Keynote toolbar gives you one-click access to many of the actions you’ll use when
creating presentations in Keynote. As you work in Keynote and get to know which
commands you use most often, you can add or remove buttons in the Keynote toolbar to
make the most common commands easily available.
To customize the toolbar:
Choose View > Customize Toolbar.
1
To add an item to the toolbar, drag its icon to the location in the toolbar where you want to
2
place it.
3
To remove an item from the toolbar, drag it out of the toolbar.
4
To make the toolbar icons smaller, select the Small Icons checkbox.
To display only icons or only text, choose an option from the Show pop-up menu.
5
You can restore the default set of toolbar buttons by dragging the default button box to the
toolbar.
Welcome to Keynote
17
Keynote Tools
Inspector Window
The Inspector window makes it easy to format your slides as you work. Most elements of
your slideshow are formatted using the eight panes of the Inspector window.
To open the Inspector window:
m
Choose View > Show Inspector (or click Inspector in the toolbar).
You can have several inspectors open at once to facilitate your working style.
To open more Inspector windows:
m
Choose View > New Inspector.
Fonts Window
Keynote uses the standard Mac OS X font selection window, so you can select from any of the
fonts available on your system.
To open the Fonts window:
m
Choose Format > Font > Show Fonts (or click Fonts in the toolbar).
Colors Window
You can use the standard Mac OS X color selection window to choose any color for text,
drawn objects, or shadows.
To open the Colors window:
m
Choose View > Show Colors (or click Colors in the toolbar).
Shortcuts
Many of the menu commands and shortcuts for moving around the slide organizer or
manipulating objects on the slide canvas can be accomplished using the keyboard. A
comprehensive list of keyboard shortcuts is available in onscreen help.
To find the list of keyboard shortcuts:
m
In Keynote, choose Help > Keynote Keyboard Shortcuts.
Many commands are also available in shortcut menus that you can access directly from the
object you are working with.
To access shortcut menus:
m
Hold down the Control key and click an object.
Shortcut menus are especially useful for working with tables and charts.
Chapter 1
18
CHAPTER
2
2Creating a Presentation
Keynote takes advantage of all the powerful graphics capabilities of Mac OS X, so you can
design stunning and highly visual presentations. This chapter outlines the basic tasks and
steps you might go through to complete a professional-quality slide presentation.
Keynote Documents
When you create a slide presentation in Keynote, you create a Keynote document. The entire
slideshow, including all of the graphics and any chart data, is contained within this one
document, which can be easily moved from one computer to another. If you add movies or
sounds to your document, you can choose to save them as a part of your Keynote document
by selecting an option in the Save dialog.
Your finished presentation can be viewed in several ways, including watching it on your
computer, projecting it from your computer to a screen, printing it, or exporting it to
QuickTime, PowerPoint, or PDF format so that it can be viewed on other computer
platforms. For more information about viewing options, see Chapter 8, “Viewing Your
Slideshow.”
Step 1: Select a theme
To start a Keynote project from scratch, double-click the Keynote icon to open Keynote, and
then select a theme.
Keynote Themes
By using a Keynote theme, you can create a presentation with a cohesive look and feel with
little or no design work of your own. Each Keynote theme includes a set of slide layouts or
templates (called master slides) with styled text, bullets, and other formatting features
already set for you. Choose a look from among a broad variety of textures and moods. It’s
like having a great design house at your fingertips!
19
To apply a theme to your slide presentation:
1If the theme selection dialog does not appear when you first open Keynote, choose File >
Choose Theme (or click Themes in the toolbar).
2Select a theme in the theme selection dialog.
3Choose a screen resolution from the pop-up menu labeled “Choose presentation size.” Most
projectors work best with slides at the 800 x 600 size. Newer ones may be able to display
slides well at 1024 x 768.
4Click Choose Theme.
You can choose whether to have the theme selection dialog appear whenever you open a
new Keynote document.
To choose whether the theme selection dialog appears when opening a new
document:
1Choose Keynote > Preferences.
2Select the checkbox labeled “Show theme selection dialog when creating new documents” to
make the dialog appear. Deselect the checkbox if you don’t want the dialog to appear.
If you want to modify themes or create your own, see Chapter 9, “Designing Your Own
Master Slides and Themes.”
Importing a PowerPoint or AppleWorks Presentation
If you already have a slide presentation that you created in Microsoft PowerPoint or in
AppleWorks, you can import it into Keynote and continue to work on it.
To import a PowerPoint or AppleWorks document:
m Drag the PowerPoint or AppleWorks document icon onto the Keynote application icon.
The document opens in Keynote.
Keynote imports the slides in the PowerPoint or AppleWorks documents and creates a
custom theme based on those slides.
You can also export Keynote documents back to PowerPoint. For more information, see
“PowerPoint” on page 85.
Step 2: Design your slides using master slides
When you select a theme, a single slide appears in the slide organizer. You can begin working
in this first slide, adding text, graphics, and sound. You can also add new slides to the project
as you work.
20Chapter 2
To add more slides:
m Choose Slide > New Slide (or click New in the toolbar). A new slide appears in the slide
organizer.
Select a slide in the slide organizer to work on it.
As you work, you’ll want to use different slide layouts to place your text and graphics on
individual slides. Master slides provide the layouts you are most likely to need.
Using Master Slides
Each Keynote theme includes a family of master slides. Each master slide has a different
layout for title and body text, as well as blank areas for graphics.
Each theme comes with several different master slide layouts, such as the examples
described here:
Master slideRecommended use
TitleTitle page or section titles within your presentation
BodyGeneral content pages that require bulleted text; the entire slide
is covered with a body text box
BlankGraphics-heavy layouts
Title & subtitleTitle page or section titles requiring a subtitle
Title & Bullets - LeftContent pages on which you can place bulleted text on the left
and a graphic on the right
Title & Bullets - RightContent pages on which you can place bulleted text on the right
and a graphic on the left
Each new slide you create takes on the master slide layout of the slide that was selected
when you chose Add Slide.
You can change the master slide layout for any individual slide to best suit the content you
want to place on that slide.
To change the master for a slide:
1Select the slide whose master slide layout you want to change.
2Click Masters in the toolbar.
3Choose a master slide in the list.
For more information about modifying themes and master slides, see Chapter 9, “Designing
Your Own Master Slides and Themes.”
Creating a Presentation21
Double-click in a title
text box and type a title.
The font and text size
are already set for you.
Adding Text
Depending on which master slide you use, you may see text boxes for title text or body text.
Title text is generally large. Body text is generally bulleted text, although some master slides
offer non-bulleted body text. Choose a master slide with the combination of title text and
body text that best suits the slide’s content.
To add title text to a slide:
m Double-click in a title text box in the slide canvas and type your text.
To add bulleted text:
m Click in a bulleted body text box in the slide canvas and begin typing. Bullets automatically
appear, styled to match the theme you’re working in. Press Return to move to the next
bulleted line. Press Tab to indent a bulleted line. Press Shift-Tab to move the bulleted line
to a higher indent level.
Double-click in a body
text box and type to
create bulleted text. The
bullet style, font, and
text size are already set.
Drag a graphic file from
the Finder and place it
on your slide.
You can change the look of the text and bullets in any of your slides using the Text Inspector
and the Graphic Inspector. For more details about how to use inspectors to change text,
including how to change the style of text bullets or add text without bullets, see Chapter 3,
“Working With Text, Graphics, and Other Media.”
22Chapter 2
To open the Inspector window:
m Choose View > Show Inspector (or click Inspector in the toolbar).
Adding Graphics
To add a graphic to a slide:
m Drag the graphic file from the Finder to the slide canvas or choose Edit > Place >
Choose and select the graphic file in the navigation dialog, and then click Place.
You can also drag a graphic file directly from the Finder to the slide organizer to automatically
create a new slide with the graphic placed on it.
You can edit and manipulate graphics to get the look you want, including changing the
colors, alignment, and orientation. You make these adjustments using the Inspector window.
Object placement, size, and orientation are set in the Metrics Inspector. Shadow, fill color,
and opacity are set using the Graphic Inspector. For more information about setting
attributes using the inspectors, see Chapter 3, “Working With Text, Graphics, and Other
Media.”
To present complex or numerical data in an easily digestible visual format, Keynote supplies
smartly styled tables and charts that fit with each theme. For more information about adding
tables and charts, see Chapter 5, “Creating Tables,” and Chapter 6, “Creating Charts.”
Using Alignment Guides and Rulers
As you move your text and graphics around on the slide canvas, you will notice alignment
guides appearing and disappearing. These guides are built into the master slides to help you
center and align objects on the canvas. They appear whenever the center or edge of an
object aligns with the center or edge of another object, or with the center of the slide canvas.
You can create your own alignment guides to help you place slide elements precisely in the
same position from one slide to the next.
In addition to alignment guides, you will also notice position tags that display the X and Y
coordinates of the top left corner of each object’s container box as you move it around the
slide canvas, or its angle as you rotate it. If you resize an object, size tags appear, displaying
the height and width of the object.
You can also turn on rulers to help you align objects on the slide canvas. Rulers show you
how far (in inches, centimeters, pixels, or percentage of the distance across the slide) an
object is from the top of the slide, and how far from the left edge of the slide.
To turn rulers on:
m Choose View > Show Rulers.
To change the units of measure in the rulers:
1Choose Keynote > Preferences.
Creating a Presentation23
2Choose Pixels, Centimeters, Inches, or Percentage from the Ruler Units pop-up menu.
To place the ruler’s horizontal origin point at the left edge of the slide:
m In Keynote Preferences, deselect the checkbox labeled “Place origin at center of ruler.”
After you’ve placed graphics exactly where you want them on the slide, you can lock them to
the slide canvas to prevent them from being accidentally moved as you work.
To lock an object to the slide canvas:
m Select the object and choose Arrange > Lock (or click the Lock button in the toolbar).
You cannot edit an object that has been locked to the slide canvas. To unlock an object,
choose Arrange > Unlock (or click the Unlock button in the toolbar).
Changing the Behavior of Alignment Guides
You can place your own alignment guides on any slide to help you line up objects where you
want them.
To place alignment guides on a slide:
1Choose View > Show Rulers to make the rulers appear at the top and left side of the slide
canvas.
2To create a vertical alignment guide, place the pointer on the ruler on the left side of the
slide canvas and drag to the right. A yellow alignment guide appears. Drag it to wherever you
want on the slide canvas.
3To create a horizontal alignment guide, place the pointer on the ruler at the top of the slide
canvas and drag downward. Drag the alignment guide that appears to where you want it on
the slide canvas.
Even if you place your own alignment guides on a slide canvas, they will not appear during
the slideshow presentation. They are only visible when editing the slide.
You can also place your own alignment guides on a master slide so that they are available on
any slide that is based on that master slide. To read about setting your own alignment guides
on master slides, see “Adding Alignment Guides” on page 90.
To remove alignment guides that you have placed on a slide:
m Drag the alignment guide off the edge of the slide canvas.
If alignment guides are getting in the way as you work, you can temporarily disable them.
To temporarily disable alignment guides:
m Hold down the Command key while dragging an object.
You can turn alignment guides and size and position tags on or off in Keynote Preferences.
You can also have alignment guides appear only when object edges are aligned, or only when
object centers are aligned.
24Chapter 2
To change the behavior of alignment guides and size and position tags:
1Choose Keynote > Preferences.
2Deselect the checkbox labeled “Show size and position when moving objects” to hide the
size and position tags.
3Deselect the checkbox labeled “Show guides at object center” to turn off the guides that
appear when the center of the moving object aligns with another object or the center of the
slide canvas.
4Select the checkbox labeled “Show guides at object edges” to turn on the alignment guides
that appear when the edges of the moving object align with another object or the center of
the slide canvas.
If you want to change the color of alignment guides, you can do that, too.
To change the color of alignment guides:
m Click the Alignment Guides color well in Keynote Preferences, and then select a color in
the Colors window.
Using the Sample Document and Image Library
For images and ideas in creating your presentations, look in the sample document and the
Image Library. The sample document demonstrates how slide layouts, transitions, and object
builds can be used for best effect. The Image Library contains a multitude of images that you
can copy and paste into your own documents.
To use the sample documents:
1Choose File > Open Samples. A Finder window opens containing the sample document.
2Double-click the sample document icon.
3Choose View > Play Slideshow (or click Play in the toolbar) and watch the sample
presentation.
4When the slideshow is over, click individual slides and read the text in the notes field to see a
description of how the effects were created.
To learn more about slide transitions and object builds, see Chapter 7, “Slide Transitions and
Object Builds.”
To use the Image Library:
1Choose File > Open Image Library. A Finder window opens containing the Image Library.
2Select an image and drag it to the slide canvas or the slide organizer.
Creating a Presentation25
Step 3: Organize your slides
Change the order of slides in your presentation by dragging them to the place you want in
the slide organizer.
Navigator View Versus Outline View
Keynote provides two ways to view the overall organization of your slideshow, depending on
how you work best.
In navigator view, the slide organizer shows each slide as a thumbnail image. The thumbnails
provide a graphical view of the contents of each slide.
In outline view, the slide organizer displays the title text and bulleted text on each slide.
To choose a view:
m Choose View > Outline View or View > Navigator View (or click View in the toolbar and
choose Outline View or Navigator View from the pop-up menu).
Grouping Slides
You can organize your slides into an outline by indenting related sets of slides. You can also
show or hide individual slides or groups of slides as you work. Indenting or hiding slides in
the slide organizer does not affect the flow of the final slideshow presentation. It is only a
tool to make it easier to organize and navigate through large sets of slides.
To indent a slide or group of slides:
1Select the slide or set of slides you want to indent.
2Press the Tab key or drag the selected slide(s) to the right until you see a blue triangle above
them at the indentation level where you want to place them.
Click the disclosure
triangles to show
or collapse a group
of slides.
To show or hide a group of slides:
Drag slides or groups of
slides to rearrange them
in the slideshow.
Indent slides as many
levels deep as you want.
m Click the disclosure triangle to the left of the first slide in the group.
26Chapter 2
To delete a slide:
m Select the slide in the slide organizer and press the Delete key.
Warning If you delete the first slide in a group of slides, all the slides indented below it
are also deleted. If you accidentally delete slides, you can recover them immediately by
choosing Edit > Undo Delete.
To move a group of slides:
m Select the first slide in the group and drag the group to a new location in the slide
organizer. A blue triangle appears above the slides to show where they will be placed.
For more details about working in navigator view or outline view, see “Navigator View” on
page 13 and “Outline View” on page 15.
You can also keep track of the details about each slide in the notes field. You can type
anything you want in the notes field; for example, you can jot a quick summary describing
each slide as you develop the narrative flow of your presentation.
To add notes to the slide:
m Choose View > Show Notes and type your notes in the field that appears below the slide
canvas.
Saving Your Work
To save a Keynote document:
1Choose File > Save As.
2Type a title for the document and choose the location where you want the document to
appear.
3If you have added sound or movies to the slideshow that you wish to include as part of the
Keynote document, select “Copy movies into document.” If you do not select this option
then sound and movie files will not appear in the presentation if it is transferred to another
computer.
Note: For fonts to be displayed in a Keynote presentation, they must be in the Fonts folder
of the computer where you are playing the presentation when you first open Keynote. If
fonts are not available on the computer, an alert message appears. To correct the situation,
install the fonts you need on the computer from which you will play your Keynote slideshow.
4Click Save.
If you want to save progressive versions of your document as you continue to make changes,
select that option in Keynote Preferences.
To back up the previous versions of your Keynote document:
1Choose Keynote > Preferences.
Creating a Presentation27
2Select the checkbox labeled “Backup previous version when saving.”
3Choose File > Save.
Each time you save your document with this preference selected, the current version of the
document (including your changes) appears. In the same folder, another file with the word
“backup” appended to the filename appears. The backup file does not include any changes
you made since you last saved the document. (The backup version does not appear the first
time you save a document.)
Step 4: Play your slideshow
You can show your finished slide presentation on your computer’s display, or project it onto
a screen for a larger audience.
To play the presentation on your computer:
1Open the Keynote document that you want to play by double-clicking its icon in the Finder.
2Choose View > Play Slideshow (or click Play in the toolbar).
3Click to advance to the next slide or through any object build on the slide.
4Press Q or Esc to end the slideshow.
Keynote provides many options for sharing your slideshow, including viewing it on a
projector or secondary display, creating a QuickTime movie, PDF file, or PowerPoint
presentation, or printing it. For more details about viewing and sharing your slideshow, see
Chapter 8, “Viewing Your Slideshow.”
28Chapter 2
CHAPTER
3
Working With Text, Graphics,
3
and Other Media
In the Keynote slide canvas you can easily manipulate text, graphics, and other types of
media all in the same workspace. Placing and editing text in Keynote is as easy as working in
any text editor. Manipulating graphics, sound, and movie files is just as simple. This chapter
describes in detail how to add different media elements to your slides.
Editing Text and Text Properties
Choose a master slide with the layout that suits your needs and enter your text by typing in
the title text box or body text box on the slide. (To learn about choosing a master slide, see
“Using Master Slides” on page 21.)
To enter and edit text in a text box:
1
Double-click the text box to place the text cursor inside the box.
If the text box is empty, type your text.
2
If you are editing text already in the box, double-click to select it and make your changes.
3
4
Adjust the text color, alignment, and font using the Text Inspector or Fonts window, as
described in “Changing Text Properties,” next.
If you want a text box without bullets, you can add a “free text box” to the slide.
To create a free text box:
1
Choose Edit > Place > Text. A text box appears in the center of the slide. ( You can also click
Text in the toolbar.)
2
Double-click in the text box and type the text you want to add to the slide.
Note:
You cannot use formatted bullets in free text boxes. To get formatted bullets, you
must use a body text box. See “Adding Title Text and Body Text” on page 39.
29
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