Keynote ’08
User’s Guide
K Apple Inc.
© 2008 Apple Inc. All rights reserved.
Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement.
The Apple logo is a trademark of Apple Inc., registered in the U.S. and other countries. Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws.
Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors.
Apple
1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com
Apple, the Apple logo, AppleWorks, ColorSync, Exposé, GarageBand, iBook, iDVD, iLife, iPhoto, iPod, iTunes, Keynote, Mac, MacBook, Mac OS, Numbers, Pages, PowerBook, and QuickTime are trademarks of Apple Inc., registered in the U.S. and other countries.
Apple Remote Desktop, Finder, iWeb, iWork, and Safari are trademarks of Apple Inc.
AppleCare is a service mark of Apple Inc., registered in the U.S. and other countries.
Adobe and Acrobat are trademarks or registered trademarks of Adobe Systems Incorporated in the U.S. and/or other countries.
YouTube is a trademark of Google Inc.
Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products.
019-1276 06/2008
Preface |
12 |
Welcome to the Keynote User’s Guide |
Chapter 1 |
14 |
Keynote Tools and Techniques |
|
14 |
About Themes and Master Slides |
|
16 |
The Keynote Window |
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18 |
Zooming In or Out |
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18 |
Changing Views |
|
18 |
Navigator View |
|
19 |
Outline View |
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20 |
Light Table View |
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20 |
Jumping to a Particular Slide |
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21 |
The Toolbar |
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22 |
The Format Bar |
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23 |
The Inspector Window |
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24 |
The Media Browser |
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24 |
The Colors Window |
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24 |
The Font Panel |
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25 |
The Warnings Window |
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25 |
Keyboard Shortcuts and Shortcut Menus |
Chapter 2 |
26 |
Working with a Keynote Document |
|
26 |
Creating or Opening a Slideshow |
|
26 |
Creating a New Keynote Document |
|
27 |
Importing a Slideshow |
|
27 |
Opening an Existing Keynote Document |
|
27 |
Saving Documents |
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28 |
Saving a Document |
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29 |
Undoing Changes |
|
29 |
Saving a Copy of a Document |
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29 |
Automatically Saving a Backup Version of a Document |
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30 |
Saving a Document as a Theme |
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30 |
Saving Search Terms for a Document |
|
30 |
Closing a Document Without Quitting Keynote |
3
|
30 |
Adding, Deleting, and Organizing Slides |
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31 |
Adding Slides |
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31 |
Reordering Slides |
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31 |
Grouping Slides |
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32 |
Deleting Slides |
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32 |
Skipping Slides |
|
33 |
Adding Slide Numbers |
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33 |
Using Comments |
|
34 |
Copying or Moving Items Among Slides |
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34 |
Changing a Slide’s Theme, Master, or Layout |
|
35 |
Changing the Theme |
|
35 |
Using Multiple Themes |
|
35 |
Applying a New Master to a Slide |
|
36 |
Changing a Slide’s Layout |
|
37 |
Making the Same Change on Multiple Slides |
Chapter 3 |
38 |
Working with Text |
|
38 |
Adding Text |
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39 |
Selecting Text |
|
40 |
Deleting, Copying, and Pasting Text |
|
40 |
Formatting Text Size and Appearance |
|
41 |
Using the Format Menu to Format Text |
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41 |
Making Text Bold or Italic Using the Menus |
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41 |
Creating Outlined Text Using the Menus |
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41 |
Underlining Text Using the Menus |
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41 |
Changing Text Size Using the Menus |
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42 |
Making Text Subscript or Superscript Using the Menus |
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42 |
Changing Text Capitalization Using the Menus |
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42 |
Using the Font Panel to Format Text |
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43 |
Tips for Organizing Fonts |
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44 |
Changing Fonts Using the Font Panel |
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44 |
Changing Underlining Using the Font Panel |
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45 |
Adding a Strikethrough to Text Using the Font Panel |
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45 |
Changing Text Color Using the Font Panel |
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45 |
Changing the Paragraph Background Color Using the Font Panel |
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45 |
Creating Shadows on Text Using the Font Panel |
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46 |
Changing the Font Used in Outline View |
|
46 |
Adding Accents and Special Characters |
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46 |
Adding Accent Marks |
|
47 |
Viewing Keyboard Layouts for Other Languages |
|
47 |
Typing Special Characters and Symbols |
|
48 |
Using Smart Quotes |
4 |
Contents |
|
|
49 |
Using Advanced Typography Features |
49 |
Adjusting Font Smoothing |
50 |
Setting Text Alignment, Spacing, and Color |
50 |
Using the Text Inspector to Manage Alignment, Spacing, and Color |
50 |
Aligning Text Horizontally |
51 |
Aligning Text Vertically |
51 |
Adjusting the Spacing Between Lines of Text |
52 |
Adjusting the Spacing Before or After a Paragraph |
53 |
Adjusting the Spacing Between Characters |
53Changing Text Color Using the Text Inspector
53Setting Tab Stops to Align Text
54Setting a New Tab Stop
54Changing a Tab Stop
55Deleting a Tab Stop
55Setting Indents
55Setting Indents for Paragraphs
56Changing the Inset Margin of Text in Objects
56Setting Indents for Lists
56Using Bulleted, Numbered, and Ordered Lists (Outlines)
56Generating Lists Automatically
57Using Bulleted Lists
57Using Numbered Lists
58Using Ordered Lists (Outlines)
59Using Text Boxes and Shapes to Highlight Text
59Adding Free Text Boxes
60Presenting Text in Columns
60Putting Text Inside a Shape
61Formatting a Text Box or Shape
61Using Hyperlinks
62Linking to a Webpage
62Linking to a Preaddressed Email Message
63Linking to a Slide
63Linking to a Keynote File
64Using a Hyperlink to Stop a Slideshow
64Underlining Hyperlink Text
64Automatically Substituting Text
65Inserting a Nonbreaking Space
65Checking for Spelling Mistakes
65Finding Misspelled Words
66Working with Spelling Suggestions
67Finding and Replacing Text
Contents |
5 |
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Chapter 4 |
68 |
Working with Sound, Movies, Graphics, and Other Objects |
|
68 |
Selecting Objects |
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68 |
Copying or Duplicating Objects |
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69 |
Deleting Objects |
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69 |
Moving Objects |
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70 |
Moving an Object Forward or Backward (Layering Objects) |
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70 |
Aligning Objects |
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70 |
Aligning Objects on a Slide Relative to One Another |
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71 |
Spacing Objects Evenly on a Slide |
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71 |
Using Alignment Guides |
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71 |
Creating Your Own Alignment Guides |
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72 |
Using Master Gridlines |
|
72 |
Setting Precise Positions of Objects |
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73 |
Modifying Objects |
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73 |
Resizing Objects |
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74 |
Flipping and Rotating Objects |
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74 |
Changing the Style of Borders |
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75 |
Framing Objects |
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76 |
Adding Shadows |
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77 |
Adding a Reflection |
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77 |
Adjusting Opacity |
|
78 |
Grouping and Locking Objects |
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78 |
Grouping and Ungrouping Objects |
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79 |
Locking and Unlocking Objects |
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79 |
Filling Objects |
|
79 |
Filling an Object with Color |
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80 |
Using the Colors Window |
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81 |
Filling an Object with an Image |
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82 |
Using Shapes |
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82 |
Adding a Predrawn Shape |
|
83 |
Adding a Custom Shape |
|
84 |
Making Shapes Editable |
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84 |
Manipulating Points of a Shape |
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85 |
Reshaping a Curve |
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85 |
Reshaping a Straight Segment |
|
85 |
Transforming Corner Points into Curved Points and Vice Versa |
|
86 |
Editing Specific Predrawn Shapes |
|
86 |
Editing a Rounded Rectangle |
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86 |
Editing Single and Double Arrows |
|
87 |
Editing a Star |
|
87 |
Editing a Polygon |
|
88 |
Using Media Placeholders |
|
89 |
Working with Images |
6 |
Contents |
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89Importing an Image
90Masking (Cropping) Images
90Cropping an Image Using the Default (Rectangular) Mask
91Masking an Image with a Shape
91Unmasking an Image
92Removing the Background or Unwanted Elements from an Image
93Changing an Image’s Brightness, Contrast, and Other Settings
94Using Sound and Movies
95Adding Sound to a Slide
95Adding a Soundtrack to a Slideshow
96Adding a Movie
96Adjusting Media Playback Settings
97Adding Narration
98Rerecording a Recorded Slideshow
98Playing a Recorded Slideshow
99Deleting a Recording
99Adding Web Views
100Making an Object a Hyperlink
Chapter 5 |
101 |
Using Motion in Slideshows |
|
101 |
Adding Transitions Between Slides |
|
102 |
Animating Slides with Object Builds |
|
103 |
Moving Objects on or off Slides Using Build Effects |
|
105 |
Animating Objects on Slides (Action Builds) |
|
107 |
Making Objects Fade, Rotate, Grow, or Shrink |
|
107 |
Animating Images Using Smart Builds |
|
109 |
Reordering Object Builds |
|
110 |
Activating Object Builds |
|
111 |
Creating Builds That Interleave an Object’s Parts |
|
111 |
Animating Specific Kinds of Objects |
|
111 |
Creating Text Builds |
|
112 |
Creating Table Builds |
|
112 |
Creating Chart Builds |
|
113 |
Creating Movie Builds |
|
113 |
Deleting Object Builds |
Chapter 6 |
114 |
Using Tables |
|
114 |
About Tables |
|
115 |
Working with Tables |
|
115 |
Adding a Table |
|
116 |
Using Table Tools |
|
117 |
Resizing a Table |
|
118 |
Moving Tables |
Contents |
7 |
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118Copying Tables Among iWork Applications
118Selecting Tables and Their Components
118Selecting a Table
119Selecting a Table Cell
119Selecting a Group of Table Cells
119Selecting a Row or Column
120Selecting Table Cell Borders
120Working with Content in Table Cells
120Adding and Editing Cell Values
121Working with Text in Cells
121Working with Numbers in Cells
122Working with Dates in Cells
122Displaying Content Too Large for Its Cell
123Formatting Cell Values
124Using the Number Format
124 |
Using the Currency Format |
124Using the Percentage Format
125Using the Date and Time Format
125Using the Fraction Format
126Using the Scientific Format
126Using the Text Format
126Monitoring Cell Values
127Adding Images or Color to Cells
127Autofilling Table Cells
128Working with Rows and Columns
128Adding Rows
128Adding Columns
129Deleting Table Rows and Columns
129Using a Table Header Row or Column
129Using a Footer Row
130Resizing Table Rows and Columns
130Alternating Row Colors
131Working with Table Cells
131Merging Table Cells
131Splitting Table Cells
132Formatting Table Cell Borders
132Copying and Moving Cells
133Sorting Table Cells
Chapter 7 |
134 |
Using Formulas and Functions in Tables |
|
134 |
Using Formulas |
|
135 |
Adding a Quick Formula |
|
136 |
Performing a Basic Calculation Using Column Values |
8 |
Contents |
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|
|
136 |
Performing a Basic Calculation Using Row Values |
|
136 |
Removing a Formula |
|
137 |
Using the Formula Editor |
|
137 |
Adding a New Formula with the Formula Editor |
|
138 |
Editing a Formula with the Formula Editor |
|
138 |
Using Cell References |
|
138 |
Adding Cell References to a Formula |
|
139 |
Copying or Moving Formulas with Cell References |
|
139 |
Applying a Formula Once to Cells in a Column or Row |
|
140 |
Handling Errors and Warnings |
|
140 |
Using Operators |
|
140 |
Performing Arithmetic Operations |
|
141 |
Understanding the Arithmetic Operators |
|
142 |
Understanding the Comparison Operators |
|
143 |
Using Functions |
Chapter 8 |
144 |
Using Charts |
|
144 |
About Charts |
|
146 |
Adding a Chart |
|
147 |
Selecting a Chart Type |
|
147 |
Picking an Initial Chart Type |
|
148 |
Changing a Chart from One Type to Another |
|
149 |
Editing Chart Data |
|
149 |
Copying Data into the Chart Data Editor |
|
149 |
Working with Rows and Columns in the Chart Data Editor |
|
150 |
Formatting General Chart Attributes |
|
150 |
Using a Legend |
|
151 |
Using a Chart Title |
|
151 |
Resizing a Chart |
|
151 |
Rotating Charts |
|
152 |
Adding Labels and Axis Markings |
|
152 |
Showing Axes and Borders |
|
152 |
Using Axis Titles |
|
153 |
Showing Data Point Labels |
|
153 |
Formatting the Value Axis |
|
154 |
Placing Labels, Gridlines, and Tick Marks |
|
155 |
Formatting the Elements in a Data Series |
|
156 |
Formatting Titles, Labels, and Legends |
|
156 |
Adding Descriptive Text to a Chart |
|
156 |
Formatting Specific Types of Charts |
|
156 |
Pie Charts |
|
157 |
Selecting Individual Pie Wedges |
|
157 |
Showing a Series Name in a Pie Chart |
Contents |
9 |
|
|
157Separating Individual Pie Wedges
158Adding Shadows to Pie Charts and Wedges
158 |
Adjusting the Opacity of Pie Charts |
158Rotating 2D Pie Charts
159Bar and Column Charts
159 |
Adjusting Spacing of Bar and Column Charts |
159Adding Shadows to Bar and Column Charts
160Adjusting the Opacity of Bar and Column Charts
160Area Charts and Line Charts
161Scatter Charts
161 3D Charts
Chapter 9 |
163 |
Viewing, Printing, and Exporting Your Slideshow |
|
163 |
Customizing a Presentation for an Audience |
|
164 |
Creating Hyperlinks-Only Presentations |
|
164 |
Creating Self-Playing Presentations |
|
165 |
Setting Playback Options |
|
166 |
Rehearsing and Viewing Presentations |
|
166 |
Adding Presenter Notes |
|
166 |
Rehearsing Your Presentation |
|
167 |
Viewing a Presentation on Your Computer’s Display |
|
167 |
Viewing a Presentation on an External Display or Projector |
|
168 |
Tips for Using an External Display |
|
169 |
Viewing the Same Presentation on Two Screens |
|
170 |
Customizing the Presenter’s View |
|
171 |
Setting the Screen Refresh Rate |
|
171 |
Setting the Slide Size |
|
172 |
Configuring Video Random Access Memory (VRAM) |
|
172 |
Controlling Presentations |
|
173 |
Controlling a Presentation with the Keyboard |
|
173 |
Pausing and Resuming a Presentation |
|
173 |
Stopping a Presentation |
|
173 |
Advancing to the Next or Previous Build or Slide |
|
174 |
Jumping to a Specific Slide |
|
175 |
Showing the Pointer During a Presentation |
|
175 |
Using Other Applications During a Presentation |
|
175 |
Playing Movies and Sound |
|
176 |
Printing Your Slides |
|
178 |
Exporting a Slideshow to Other Formats |
|
178 |
Sharing a Presentation Across Platforms |
|
178 |
Creating a QuickTime Movie |
|
180 |
Creating a PowerPoint Slideshow |
|
180 |
Creating a PDF File |
10 |
Contents |
|
|
181 |
Exporting Slides as Image Files |
181 |
Creating a Flash Document |
181Creating an HTML Document
182Publishing to YouTube
183Sending a Presentation to iLife Applications
183 |
Creating an iDVD Project |
183Creating an iPhoto Album
184Exporting to iWeb
185Exporting to iTunes and iPod
185Exporting to GarageBand
186Saving a Presentation in iWork ’05 or iWork ’06 Format
Chapter 10 |
187 |
Designing Your Own Master Slides and Themes |
|
187 |
Designing Master Slides and Themes |
|
188 |
Using Master Slide Tools |
|
189 |
Previewing Master Slides |
|
190 |
Selecting Master Slides to Customize |
|
190 |
Duplicating a Master Slide |
|
190 |
Importing a Slide or Master Slide |
|
191 |
Creating a Master Slide from Scratch |
|
191 |
Customizing Master Slide Layouts |
|
191 |
Defining Text Placeholders |
|
191 |
Defining Media Placeholders |
|
192 |
Defining Object Placeholders |
|
192 |
Creating Background Elements on Master Slides |
|
193 |
Adding Alignment Guides to Master Slides |
|
193 |
Defining Default Attributes of Text and Objects |
|
194 |
Defining Default Attributes of Text Boxes and Shapes |
|
194 |
Defining Default Attributes of Imported Images |
|
195 |
Defining Default Attributes of Tables |
|
196 |
Defining Default Attributes of Charts |
|
196 |
Defining Default Transitions |
|
197 |
Creating Builds on Master Slides |
|
197 |
Creating Custom Themes |
|
197 |
Saving a Custom Theme |
|
198 |
Creating a Theme from Scratch |
|
198 |
Restoring Original Theme Attributes |
Index |
199 |
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Contents |
11 |
|
|
Welcome to the
Keynote User’s Guide
Preface
This full-color PDF document provides extensive instructions for using Keynote.
Before using this document, you may want to look at the Keynote tutorial in the iWork ‘08 Getting Started book. It’s a quick way to prepare yourself to be a self-sufficient Keynote user. The book also provides additional resources for getting acquainted with Keynote, such as a tour of its features and how-to videos.
When you need detailed instructions to help you accomplish specific tasks, you’ll find them in this user’s guide. Most of the tasks in this guide are also available in online help.
12
The following table tells you where to find information in this guide. In Keynote Help, you can find information by browsing or searching.
For information about |
See |
Using Keynote windows and |
Chapter 1,“Keynote Tools and Techniques,” on page 14 |
tools to create and format |
|
documents |
|
|
|
Creating and saving documents, |
Chapter 2,“Working with a Keynote Document,” on page 26 |
and managing slides |
|
|
|
Formatting text in a Keynote |
Chapter 3,“Working with Text,” on page 38 |
document |
|
Using graphics, shapes, sound, and more to enhance a document
Chapter 4,“Working with Sound, Movies, Graphics, and Other Objects,” on page 68
Adding transitions, special |
Chapter 5,“Using Motion in Slideshows,” on page 101 |
effects, and animations to slides |
|
|
|
Creating, organizing, and |
Chapter 6,“Using Tables,” on page 114 |
formatting tables and table |
|
values |
|
|
|
Using formulas and functions for |
Chapter 7,“Using Formulas and Functions in Tables,” on page 134 |
calculations in tables |
|
|
|
Creating charts to graphically |
Chapter 8,“Using Charts,” on page 144 |
display numerical data |
|
|
|
Sharing your Keynote document |
Chapter 9,“Viewing, Printing, and Exporting Your Slideshow,” on |
with others |
page 163 |
|
|
Creating a theme or template |
Chapter 10,“Designing Your Own Master Slides and Themes,” on |
from scratch |
page 187 |
|
|
Preface Welcome to the Keynote User’s Guide |
13 |
|
|
Keynote Tools and Techniques |
1 |
|
|
|
|
This chapter introduces you to the windows and tools you use to create slideshows with Keynote.
Each slideshow you create is its own Keynote document. If you add movies, sounds, or other media to your slideshow, you can save them as a part of the document so that you can easily move the presentation from one computer to another.
When you first open Keynote (by clicking its icon in the Dock or by double-clicking its icon in the Finder), the Theme Chooser displays the built-in themes you can use.
Each Keynote theme comprises a family of master slides with coordinated design elements. Master slides are templates that provide predesigned layouts, fonts, textures, chart properties, background colors, and more.
14
When you want to create a slide with particular elements—such as a title, a block of text, a bulleted list, or a graphic—you select the master slide that most resembles what you need. Master slides contain placeholders, which you replace with your own content.
|
|
|
|
Media placeholder |
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|
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|
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Placeholder text |
|
|
|
for images, movies, |
|
|
|
or other media files |
|
|
|
|
|
ÂPlaceholder text (“Double-click to edit”) shows what your text will look like. Doubleclick this text and type your own. To learn more, see “Adding Text” on page 38.
ÂMedia placeholders can hold images, audio files, and movies. Drag your own image or movie to the placeholder. Although you can drag media files anywhere on a slide (not only to a placeholder), using media placeholders automatically sizes and positions the image or movie. To learn more, see “Using Media Placeholders” on page 88.
You can also add your own elements, such as tables and other objects, to any slide.
Chapter 1 Keynote Tools and Techniques |
15 |
|
|
Most themes come with the following master slides:
Master slide |
Recommended use |
Title & Subtitle |
Title page or section titles within your presentation |
|
|
Title & Bullets |
Content |
|
|
Title & Bullets - 2 Column |
Content you want to appear side by side |
|
|
Bullets |
General content pages that require bulleted text; the text area fills |
|
the entire slide |
|
|
Blank |
Graphics-rich layouts |
|
|
Title - Top or Center |
Title page or section titles within your presentation |
|
|
Photo - Horizontal |
Horizontal photo with title below |
|
|
Photo - Vertical |
Vertical photo with title and subtitle on the left |
|
|
Title, Bullets & Photo |
Title page or section title with text and photo |
|
|
Title & Bullets - Left or Right |
Content slides on which you can place bulleted text on the left or |
|
right and a graphic on the other side of the slide |
|
|
Your Keynote document window has features to help you develop and organize your slideshow. You can show or hide each of these elements:
ÂA toolbar at the top of the window gives you fast access to the tools you need to create your slides. See “The Toolbar” on page 21 to learn more.
ÂThe slide navigator at the left side of the window provides a visual overview of your slideshow. You can view a thumbnail of each slide or a text outline. See “Changing Views” on page 18 for more information.
16 |
Chapter 1 Keynote Tools and Techniques |
|
|
ÂYou can write notes about individual slides in the presenter notes field. You can refer to these notes during a presentation; the audience won’t see them. For more information, see “Adding Presenter Notes” on page 166.
The slide canvas:
Create each slide by typing text and adding objects and media.
The toolbar:
Customize it to include the tools you use most often.
The slide navigator:
See a visual overview of your slide presentation.
You can view a thumbnail of each slide or a text outline.
Change the size of the
slide thumbnails.
The presenter notes field:
Add notes about individual slides. You can refer to these notes during your presentation—the audience won’t see them.
Here are ways to show or hide these elements:
mTo show or hide the toolbar, choose View > Show Toolbar or View > Hide Toolbar.
mTo show the slide navigator, choose View > Navigator or View > Outline. To hide the slide navigator, choose View > Slide Only.
mTo show or hide presenter notes, choose View > Show Presenter Notes or View > Hide Presenter Notes.
Chapter 1 Keynote Tools and Techniques |
17 |
|
|
You can enlarge (zoom in) or reduce (zoom out) your view of the slide canvas.
Here are ways to zoom in or out:
mChoose View > Zoom > zoom level.
mChoose a magnification level from the Zoom pop-up menu at the bottom left of the slide canvas.
Keynote offers several ways to view, manage, and organize the slides in a Keynote document: navigator view, outline view, and light table view. You can also view only the slide canvas.
To change from one view to the other:
mClick View in the toolbar and choose an option (or choose View > Navigator, Outline, Light Table, or Slide Only).
Navigator view displays thumbnail images of each slide and is useful for slideshows that contain a lot of graphics, tables, and other objects. This view provides a good visual overview of your slides but you might not be able to read all the text in the thumbnails.
See the graphics on each of your slides at a glance.
Organize slides into groups by indenting them. To indent a slide, drag it or select it and press Tab.
Click the disclosure triangle to show or hide groups of indented slides.
Display thumbnails in different sizes.
Drag this handle down to display master slides.
The slide selected here is the one you are working on.
Skip a slide during a presentation by choosing Slide > Skip Slide.
You can manipulate slides in the slide navigator to rearrange and organize your slides.
18 |
Chapter 1 Keynote Tools and Techniques |
|
|
Here are ways to work with navigator view:
mTo show navigator view, click View in the toolbar and choose Navigator, or choose View > Navigator.
mTo rearrange or indent slides, drag them.
mTo show or hide groups of slides (indented slides and their “parent” slide), click the disclosure triangles.
mTo enlarge or shrink the thumbnail images, click the button in the lower-left corner and choose a size.
mTo duplicate one or more adjacent slides, select them and choose Edit > Duplicate. The duplicates are inserted following the selected slides.
mTo copy and paste one or more adjacent slides, select them, choose Edit > Copy, select the slide after which you want to paste the copied slides, and choose Edit > Paste.
mTo show master slides (useful if you create your own master slides or themes), drag the handle at the top right of the slide navigator, or click View in the toolbar and choose Show Master Slides. See “Designing Master Slides and Themes” on page 187 for details.
Outline view is most useful for visualizing the flow of text-rich presentations. It displays the title and bullet-point text of each slide in your slideshow. All the titles and bullet points appear legibly in the slide navigator.
Outline view provides an easy way to order and reorder your bullet points as you organize your presentation. You can add bullet points to existing text directly in the slide navigator. You can also drag bullets from one slide to another, or drag them to a higher or lower level within the same slide.
In outline view, you see the text in titles and bullet points. You can add or edit text directly in outline view.
Drag bullets left or right to move them to a higher or lower outline level. You can even drag bullets from one slide to another.
Double-click a slide icon to hide its bulleted text
in the slide navigator.
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Here are ways to work with outline view:
mTo show outline view, click View in the toolbar and choose Outline (or choose View > Outline).
mTo change the font used in outline view, choose Keynote > Preferences, click General, and then choose a font and size from the Outline View Font pop-up menus.
mTo print the outline view, choose File > Print. In the Print dialog, choose Keynote from the Copies & Pages pop-up menu, and then select Outline.
If your slideshow contains many slides and you want to see more thumbnails at the same time, use light table view. You can easily reorder slides by dragging, as if the slides were spread out on a photographer’s light table.
Here are ways to work with light table view:
mTo show light table view, click View in the toolbar and choose Light Table (or choose View > Light Table).
mTo enlarge or shrink the thumbnail images, click the button in the lower left of the window and choose a size.
mTo edit a slide or return to your previous view (navigator or outline), double-click a slide.
In light table view, you can add, delete, duplicate, skip, and reorder slides just as you can in navigator and outline views.
As you work on your document, you can easily jump to any slide.
Here are ways to jump to a particular slide:
mIn navigator or outline view, click a thumbnail in the slide navigator to jump to any slide.
mChoose Slide > Go To and choose one of the options (Next Slide, Previous Slide, First Slide, or Last Slide).
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The Keynote toolbar provides one-click access to many of the actions you’ll perform as you work in Keynote. You can add, remove, and rearrange toolbar buttons to suit your working style.
The default set of toolbar buttons is shown below.
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Format Bar. |
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Add slides.
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Turn a group of objects into one object (or one into its components); layer objects.
To customize the toolbar:
1Choose View > Customize Toolbar, or Control-click the toolbar and choose Customize Toolbar.
2Make changes to the toolbar as desired.
To add an item to the toolbar, drag its icon to the toolbar at the top. To remove an item from the toolbar, drag it out of the toolbar.
To restore the default set of toolbar buttons, drag the default set to the toolbar. To make the toolbar icons larger, deselect Use Small Size.
To display only icons or only text, choose an option from the Show pop-up menu. To rearrange items in the toolbar, drag them.
3When you’re finished, click Done.
Here are some shortcuts for customizing the toolbar without choosing View > Customize Toolbar:
ÂTo remove an item, press the Command key while you drag the item out of the toolbar, or Control-click the item and then choose Remove.
ÂTo move an item, press the Command key while you drag the item.
To see a description of what a toolbar button does, hold the pointer over it.
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Use the Format Bar to quickly change the appearance of text, tables, charts, and other elements in your slideshow.
Here are ways to show and hide the Format Bar:
mChoose View > Show Format Bar or View > Hide Format Bar.
mClick the Format Bar button in the toolbar.
The controls in the Format Bar depend on which object is selected. To see a description of what a Format Bar control does, hold the pointer over it.
Here’s what the Format Bar looks like when text or graphical objects are selected.
Change the font, font style, font size, and color.
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Here’s what the Format Bar looks like when a table is selected.
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Most elements of your slideshow can be formatted using the Keynote inspectors. Each inspector focuses on a different aspect of formatting. For example, the Document Inspector contains settings for the entire slideshow.
Click one of these buttons to display a different inspector.
Opening multiple Inspector windows can make it easier to work on your document. For example, if you open both the Graphic Inspector and the Text Inspector, you’ll have access to all the textand image-formatting options.
Here are ways to open an Inspector window:
mClick Inspector in the toolbar.
mTo open more than one Inspector window, press the Option key while clicking an Inspector button, or choose View > New Inspector.
After the Inspector window is open, click one of the buttons at the top to display a different inspector. Clicking the second button from the left, for example, displays the Slide Inspector.
Hold your pointer over buttons and other controls in the Inspector to see a description of what they do.
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The Media Browser provides access to all the media files in your iPhoto library, your iTunes library, your Aperture library, and your Movies folder. You can drag an item from the Media Browser to a slide or to an image well in an inspector.
Click a button to view the files in your iTunes library, your iPhoto library, your Aperture library, or your Movies folder.
Drag a file to your document.
Search for a file.
To open the Media Browser:
m Click Media in the toolbar, or choose View > Show Media Browser.
You use the Mac OS X Colors window to choose colors for text, objects, and lines.
To open the Colors window:
mClick Colors in the toolbar.
For more information, see “Using the Colors Window” on page 80.
Using the Mac OS X Font panel—accessible from any application—you can change a font’s typeface, size, and other options.
To open the Font panel: m Click Fonts in the toolbar.
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For more information about using the Font panel and changing the look of text, see “Using the Font Panel to Format Text” on page 42.
When you import a document into Keynote, or export a Keynote document to another format, some elements might not transfer identically. The Warnings window lists any problems encountered. You might get warnings in other situations, such as saving a document in an earlier version of the application.
If problems are encountered, you’ll see a message enabling you to review the warnings. If you choose not to review them, you can see the Warnings window at any time by choosing View > Show Document Warnings.
If you see a warning about a missing font, you can select the warning and click Replace Font to choose a replacement font.
You can copy warning messages and paste them into a document for reference later; these messages could be useful for diagnosing problems.
You can use the keyboard to perform many of the Keynote menu commands and tasks. To see a comprehensive list of keyboard shortcuts, open Keynote and choose Help > Keyboard Shortcuts.
Many objects also have shortcut menus with commands you can use on the object. Shortcut menus are especially useful for working with tables and charts.
To open a shortcut menu:
m Press the Control key while you click an object.
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Working with a Keynote |
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This chapter explains how to create, open, import, and save Keynote documents. It also describes how to add and organize slides, and how to change a slide’s theme, layout, or master.
Before you start working in Keynote, you may want to go through the tutorial in the iWork ’08 Getting Started book. It will help you become self-sufficient in Keynote quickly.
Each slideshow you create is its own Keynote document. You can create a slideshow by doing any of the following:
ÂCreate a new Keynote document
ÂImport a document created in PowerPoint or AppleWorks
ÂOpen an existing Keynote document
To create a new Keynote document:
1If Keynote isn’t open, open it by clicking its icon in the Dock or double-clicking its icon in the Finder.
If Keynote is already open, choose File > New.
2In the Theme Chooser, select a theme and click Choose.
You can change a slideshow’s theme at any time (see “Changing a Slide’s Theme, Master, or Layout” on page 34), and you can use more than one theme in a document (see “Using Multiple Themes” on page 35).
In the Theme Chooser, you can also choose a slide size (see “Setting the Slide Size” on page 171).
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∏Tip: You can set up Keynote to use the same theme when you create a new document. Choose Keynote > Preferences, click General, select “Use theme,” and then choose a theme. To change the theme, click Choose.
If you already have a slide presentation that you created in Microsoft PowerPoint or AppleWorks, you can import it into Keynote and continue to work on it.
Here are ways to import a PowerPoint or an AppleWorks document:
mIn Keynote, choose File > Open. In the Open dialog, find the document you want to import and click Open.
mIn the Finder, drag the PowerPoint or AppleWorks document icon to the Keynote application icon.
There are several ways to open a document that was created using Keynote.
Here are ways to open a Keynote document:
mTo open a document when you’re working in Keynote, choose File > Open, select the document, and then click Open.
mTo open a document you’ve worked with recently, choose File > Open Recent and choose the document from the submenu.
mTo open a Keynote document from the Finder, double-click the document icon or drag it to the Keynote application icon.
You can open a Keynote document created using an older version of Keynote (from iWork ’05 or iWork ’06). To preserve the document to for use with iWork ’05 or iWork ’06, save it in the same format. See “Saving a Presentation in iWork ’05 or iWork ’06 Format” on page 186.
If you see a message that a font or file is missing, you can still use the document. Keynote substitutes fonts for missing fonts. To use missing fonts, quit Keynote and add the fonts to your Fonts folder (for more information, see Mac Help). To make missing movies or sound files appear, add them to the document.
Graphics and chart data are saved within a Keynote document, so they display correctly if the document is opened on another computer. Fonts, however, are not included as part of the document. If you transfer a Keynote document to another computer, make sure the fonts used in the document have been installed in the Fonts folder of that computer.
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By default, audio and movie files are saved with Keynote documents, but you can change this setting. If you don’t save media files with the document, you need to transfer them separately to view the document on another computer.
It’s a good idea to save your document often as you work. After you’ve saved it for the first time, you can press Command-S to re-save it using the same settings.
To save a document for the first time:
1 Choose File > Save, or press Command-S.
2 In the Save As field, type a name for the document.
3If the location you want isn’t visible in the Where pop-up menu, click the disclosure triangle to the right of the Save As field.
4 Choose where you want to save the document.
5If you want the document to be opened using Keynote in iWork ’05 or iWork ’06, select “Save a copy as” and choose iWork ’05 or iWork ’06.
6If you or someone else will open the document on another computer, click Advanced Options and set up options that determine what’s copied into your document.
Copy audio and movies into document: Selecting this checkbox saves audio and video files with the document, so the files play if the document is opened on another computer. You might want to deselect this checkbox so that the file size is smaller, but media files won’t play on another computer unless you transfer them as well.
Copy theme images into document: If you don’t select this option and you open the document on a computer that doesn’t have the same theme installed (if you created your own theme, for example), the document might look different.
7Click Save.
If the document was created using an earlier version of Keynote, you are asked whether to save the document in the same format.
You can generally save Keynote documents only to computers and servers that use Mac OS X. Keynote is not compatible with Mac OS 9 computers or Windows servers running Services for Macintosh. To open a Keynote document on a Windows computer, try using AFP server software available for Windows.
If you plan to share the document with others who don’t have Keynote installed on their computers, you can export it for use in another application. To learn about exporting your document in other file formats (including QuickTime, PowerPoint, PDF, and Flash), see “Sharing a Presentation Across Platforms” on page 178.
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If you don’t want to save changes you made to your document since opening it or last saving it, you can undo them.
Here are ways to undo changes:
mTo undo your most recent change, choose Edit > Undo.
mTo undo multiple changes, choose Edit > Undo multiple times. You can undo any changes you made since opening the document or reverting to the last saved version.
mTo undo one or more Edit > Undo operations, choose Edit > Redo one or more times.
mTo undo all changes you made since the last time you saved your document, choose File > “Revert to Saved” and then click Revert.
If you want to make a copy of your document—to create a backup copy or multiple versions, for example—you can save it using a different name or location. (You can also automate saving a backup version, as “Automatically Saving a Backup Version of a Document” describes.)
To save a copy of a document:
mChoose File > Save As and specify a name and location.
The document with the new name remains open. To work with the previous version, choose File > Open Recent and choose the previous version from the submenu.
Each time you save a document, you can save a copy without the changes you made since last saving it. That way, if you change your mind about edits you have made, you can go back to (revert to) the backup version of the document.
Here are ways to create and use a backup version:
mTo automatically save a backup version of a document, choose Keynote > Preferences, click General, and then select “Back up previous version.”
The next time you save your document, a backup version is created in the same location, with “Backup of” preceding the filename. Only one version—the last saved version—is backed up. Every time you save the document, the old backup file is replaced with the new backup file.
mTo revert to the last saved version after making unsaved changes, choose File > Revert to Saved. The changes in your open document are undone.
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You can modify a theme and then save it so that it appears in the Theme Chooser and you can use it again.
To save a document as a theme:
mChoose File > Save Theme.
See “Designing Master Slides and Themes” on page 187 for additional details.
You can store information—such as author name, keywords, and comments—in Keynote documents. On computers with Mac OS X, you can use Spotlight to locate documents containing that information.
To store information about a document:
1 Click Inspector in the toolbar, and then click the Document Inspector button.
2 Click Spotlight.
3Type information in the fields.
To search for presentations containing stored information, click the Spotlight icon at the top-right of the screen, and then type what you want to search for.
When you have finished working with a document, you can close it without quitting
Keynote.
Here are ways to close documents and keep the application open:
mTo close the active document, choose File > Close or click the close button in the upper-left corner of the document window.
mTo close all open Keynote documents, press the Option key and choose File > Close All or click the active document’s close button.
If you’ve made changes since you last saved the document, Keynote prompts you to save.
Each new slide you create uses one of the Keynote master slides (templates). Each master slide has certain elements on it, such as a title, bulleted text, and media placeholders (containing photos). When you create a new Keynote document, the first slide automatically uses the Title & Subtitle master slide.
You can change a slide’s master at any time (see “Applying a New Master to a Slide” on page 35).
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