Radio Shack 43-1204 User Manual

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43-1204.fmPage 1 Wednesday, August 18, 1999 8:45 AM

OWNER’S MANUAL

TFX-1032

Fax Machine with Automatic Cutter

Please read before using this equipment.

Cat. No. 43-1204

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READ THIS BEFORE INSTALLATION

We have designed your fax machine to conform to federal regulations, and you can connect it to most telephone lines. However, each device that you connect to the phone line draws power from the phone line. We refer to this power draw as the device’s Ringer Equivalence Number, or REN (the REN is shown on the back of your fax machine).

If you are using more than one phone or other device on the line, add up all the RENs. If the total is more than five, your phones might not ring. In rural areas, a total REN of three might impair ringer operation. If ringer operation is impaired, disconnect one of the devices from the line.

Warning: To prevent fire or shock hazard, do not expose this product to rain or moisture.

CAUTION

!

RISK OF ELECTRIC SHOCK.

DO NOT OPEN.

CAUTION: TO REDUCE THE RISK OF ELECTRIC SHOCK, DO NOT REMOVE COVER OR BACK. NOUSER-SERVICE-ABLE PARTS INSIDE. REFER SERVICING TO QUALIFIED PERSONNEL.

This symbol is intended to alert you to the presence of uninsulated dangerous voltage within the product’s enclosure that might be of sufficient magnitude to constitute a risk of electric shock. Do not open the product’s case.

This symbol is intended to inform

!you that important operating and maintenance instructions are in-

cluded in the literature accompanying this product.

This fax machine has been tested and found to comply with all applicable UL and FCC standards.

© 1995 Tandy Corporation.

All Rights Reserved.

Radio Shack is a registered trademark used by Tandy Corporation.

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FEATURES

Your Radio Shack TFX-1032Fax Machine with Automatic Cutter is perfect for your home or office. Because it is compliant with international standards, you can send and receive faxes virtually anywhere in the world.

It also has these features:

10-PageAutomatic Document Feed

—letsyou place up to ten pages of your document on the tray — a feature seldom found on small fax machines.

Automatic Paper Cutter —cuts the received data into separate pages.

Copy Function —allowsyou to make enlarged or reduced copies.

Automatic Telephone, Fax, and TAD Switching —routes the incoming call to the appropriate device.

28 Memory Automatic Dialing —lets you store frequently-called numbers so you can dial them with a touch of a button (8 one-touch memories) or by specifying the memory location number (20 speed-dial memories).

Three Resolution Modes (Fine/Superfine/Normal) —let you select the transmission mode best suited to the original document.

16-ShadeHalftone— prints incoming faxes in 16 shades of grey — not just black and white.

16-CharacterDigital Display— shows various messages for easy operation.

Built-InTelephone Handset—lets you use your TFX-1032 as a regular telephone.

Built-InAnti-CurlSystem—prevents the incoming fax from curling.

Activity Report—makesit easy to keep a record of all faxes sent and received.

Polling —letsyou request a fax from an unattended fax machine.

Music On Hold —serenadescallers when you place them on hold.

Limited Fax Reception—helps to prevent unwanted faxes.

Hearing-AidCompatible—so you can use the fax machine’s handset to make calls if you use a hearing aid that has a T (telephone) switch.

100-Foot(30-Meter)Paper Capacity

Please read this Owner’s Manual completely before you use your TFX-1032.

For your records, we suggest you record your fax machine’s serial number in the space provided. The serial number is on the bottom of the fax machine.

Serial Number __________________

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FCC STATEMENT

Your fax machine complies with Part 68 of FCC Rules. You must, upon request, provide the FCC registration number and the REN to your phone company. Both numbers are shown on the bottom of your fax machine.

Note: You must not connect your fax machine to:

Coin-operatedsystems

Party-linesystems

Most electronic key phone systems

Important: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone fax machine, unless the message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission:

The date, time, identification of the business, individual, or other entity

The telephone number of the sending machine.

To program this information into your fax machine, see Page 13.

THE FCC WANTS YOU TO KNOW

In the unlikely event that your fax machine causes problems on the phone line, the phone company can disconnect your service. The phone company attempts to notify you in advance. If advance notice is not practical, the phone company notifies you of your right to file a complaint with the FCC.

Also, the phone company can make changes to its lines, equipment, operations, or procedures that could affect the operation of your telephone equipment. The phone company notifies you of these changes in advance, so you can take steps to prevent interruption of your phone service.

LIGHTNING

Your fax machine has built-inprotection circuits to reduce the risk of damage from surges in phone and power line current. These protection circuits meet or exceed FCC requirements. However, lightning striking the phone line or power lines can damage your fax machine.

Lightning damage is not common. Nevertheless, if you live in an area that has frequent electrical storms, we suggest that you unplug your fax machine during storms to reduce the possibility of damage.

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CONTENTS

Unpacking the Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Choosing a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Connecting to the Phone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Connecting to Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connecting the Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Connecting an Extension Phone or Answering Machine . . . . . . . . . . . . . . . . . . . . 8

Setting Up the Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. 9

Installing the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. 9

Paper Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

9

Setting the Dialing Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

10

Setting the Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11

Setting the Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11

Setting the Key Entry Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

11

Entering Basic Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

12

Setting the Receive Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

14

Telephone Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16

Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16

Answering a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16

Putting a Call on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16

Using Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16

Adding a Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16

One-TouchDialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

17

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

18

Clearing One-Touch /Speed-DialMemories . . . . . . . . . . . . . . . . . . . . . . . . . . . .

19

Printing a Memory Number List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

19

Fax Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Preparing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Setting the Contrast / Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Fax Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Sending International Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Receiving Faxes Using an Extension Telephone . . . . . . . . . . . . . . . . . . . . . . . . . 23 Voice Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Requesting a Fax from Another Machine (Polling) . . . . . . . . . . . . . . . . . . . . . . . . 24 Limiting Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Activity Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Setting the Feature Switches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Clearing a Document Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Clearing a Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Cleaning Document Feed Roller One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Cleaning Document Feed Roller Two . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Care and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

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UNPACKING THE FAX MACHINE

Be sure to unpack the following accessories before you dispose of the packing material.

Handset

 

Fax Machine

 

 

 

Telephone Cord

Recording Paper

One-TouchMemory Card

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INSTALLATION

CHOOSING A LOCATION

Select a location for your fax machine that:

Is not in direct sunlight.

Is near an AC power outlet and modular phone line jack.

Is at least 4 inches from other objects.

Is not near heating or air conditioner units.

Does not block the ventilation openings.

CONNECTING TO THE PHONE LINE

Plug one end of the supplied modular cord into the LINE jack on the back of the fax machine. Plug the cord’s other end into a modular telephone line jack.

Keeps cords out of the way of normal activities.

Also note these important considerations:

Do not place objects on top of or under the fax machine.

Do not place the fax machine on a rugged surface or on thick carpet which might cause a jam when you feed a document.

Note: Your fax machine connects directly to a modular telephone line jack. If your telephone wiring does not have a modular jack, you can update the wiring yourself or have the telephone company update it for you.

Radio Shack stores sell jacks and adapters to convert older wiring methods to modular wiring.

The telephone company charges to install the necessary jacks.

The USOC number of the jack to be installed is RJ11C.

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EXT. TEL

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CONNECTING TO

POWER

Plug the power cord into a standard grounded three-pinAC outlet.

Caution: The polarized3-pinplug only fits in3-pinoutlets. If the AC outlet does not have holes for all three pins, have an electrician install a properly grounded outlet for you.

CONNECTING AN EXTENSION PHONE OR ANSWERING MACHINE

To connect an extension telephone or answering machine to your fax machine, plug one end of a modular cord into the jack on the left side of the fax machine. Then plug the cord’s other end into the telephone you want to use as an extension or into an answering machine.

CONNECTING THE

HANDSET

Plug the handset’s modular plug into the HANDSET jack on the left side of the fax machine. Place the handset in its cradle.

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Note: Connecting the fax to an answering machine lets you use the answering machine feature. See “Answering Machine Reception” on Page 15.

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SETTING UP THE FAX MACHINE

INSTALLING THE PAPER

Follow these steps to install the paper roll.

Note: Use only Radio Shack Cat. No.43-1260or43-1264Thermal Fax Paper in your fax machine.

1. Open the operation panel.

2.Press OPEN to open the paper cover.

4.Insert the paper end into the paper exit slot.

5.Pull out the end of the roll from the exit slot until it extends about 4 inches.

6.Close the cover by firmly pressing both left and right corners on the back of the cover. The TFX-1032automatically cuts the extra paper.

PAPER HANDLING

3.Remove any slack from the roll and place it in the paper holder in the direction shown, with both sides seated securely.

Thermal paper is heat-sensitive.Follow these tips while handling it:

Store unused thermal paper away from high temperatures (158°F or over) and high humidity. These can darken the paper.

Store copies away from direct sunlight and at a temperature below 94°F. Direct sunlight and high heat can fade the image.

Avoid storing thermal copies next to blueprint (diazo) copies and plastic film or binders. The chemicals in these materials could fade the image.

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Avoid applying tape to image areas on copies. The chemicals in some transparent tape adhesives could fade the image.

Avoid storing two copies with the images together. The printed image can transfer from one copy to the other.

Do not touch the thermal paper with sweaty or dirty hands.

If the dial tone continues, you have pulse service. Follow these steps to set your fax to the pulse dialing mode.

1.Press MENU four times. The fax machine displays:

4:SET MODE ?

2.Press SET, then pressMENU twice so the fax machine displays:

SETTING THE DIALING MODE

The TFX-1032isfactory-setto the tone dialing mode. If your telephone line uses pulse dialing, you must change the dialing mode setting. If you are not sure which type of service you have, do this test.

1.Lift the handset and listen for a dial tone.

2.Press any number other than 0.

Note: If your phone system requires that you dial an access code (9, for example) before you dial an outside number, do not press 0 or the access code.

If the dial tone stops, you have tone service.

10

3:FEATURE SW. ?

3.Press SET twice so the fax machine displays:

TONE (00)

4.Press 0 1 to select the pulse mode. The fax machine displays:

10PPS (01)

5.Press SET to save your selection. The fax machine displays:

(01)PAUSE TIME

6.Press STOP/CLEAR twice. The fax machine displays the date and time (orCHECK PAPER ROLL if you have not installed paper).

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SETTING THE RINGER VOLUME

Set on the fax machine’s left side toOFF,M (medium), orH (high) to control the ringer volume.

Note: When you settoOFF, the ringer does not sound. However, the fax machine still answers calls and receives faxes.

SETTING THE SPEAKER VOLUME

Set on the left side of the fax machine toL (low),M (medium), orH (high) to control the fax machine’s speaker volume.

SETTING THE KEY

ENTRY TONES

Each time you press a key on the fax machine, it sounds a tone. You can set the tone to have a high or low pitch, or you can turn off the key tones. The default setting is a high-pitchedtone.

Follow these steps to change the key entry tone setting.

1.Press MENU four times. The fax machine displays:

4:SET MODE ?

2.Press SET, then pressMENU twice. The fax machine displays:

3:FEATURE SW. ?

3.Press SET, then enter1 7. The fax machine displays:

(17)KEY SOUND

4.Press SET. The fax machine displays the current setting.

0 0—Off

0 1—Low

0 2—High

5.Enter your choice. For example, enter 0 1 to selectlow-pitchedkey tones.

6.Press SET to save the new setting.

7.Press STOP/CLEAR twice to return to the normal display.

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ENTERING BASIC

INFORMATION

Setting the Date and Time

Set the date and time so they appear in the top margin of all transmitted faxes.

Note: To cancel the date and time setting procedure, pressSTOP/CLEAR any time before you pressSET in Step 5.

1.Press MENU four times. The fax machine displays:

4:SET MODE ?

2.Press SET. The fax machine displays:

1:TIME SET ?

3.Press SET again. The fax machine displays the currently set date and time. The first digit flashes.

02.15’95 11:35

4.Use the number keys to enter the month, day, the last two digits of the year, the hour, and the minutes.

Notes:

The TFX-1032uses24-hourformat. To enter 1:00 PM, for example, enter1 3 0 0.

12

If you make a mistake, press orto position the cursor in the appropriate place, then enter the correct number.

5.Press SET.

6.Press STOP/CLEAR twice to return to the normal display.

Entering Your Name and

Phone Number

You must enter your phone number and name before sending faxes, so receiving fax machines and their operators can identify the fax source.

Notes:

It is illegal to send a fax without your name (or company name) and phone number. The fax machine can print this information inside or outside the top margin. Use feature switch 20 (see “Setting the Feature Switches” on Page 27).

To keep track of what you enter, write down all information first.

The phone number can be 20 digits and the name 24 characters. If necessary, abbreviate the name.

To delete extra characters, press

DELETE.

To stop the name and phone number setting procedure, press STOP/ CLEAR or pause for longer than 1

minute any time before Step 7.

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1.Press MENU four times. The fax machine displays:

4:SET MODE ?

2.Press SET. Then pressMENU once. The fax machine displays:

2:STATION CODE ?

3.Press SET. The fax machine displays the first 10 characters of the name (or nothing if no name is set) and the lettersA-E.

:ABCDE

The blinking block in the left of the display indicates where the next letter enters. The underscore indicates the selected letter.

4.Repeatedly press 5 to select the group with the letter you want to enter. Then press2 or8 to go up or down to the line with the letter. Finally, press4 or6 to position the underline under the letter.

Group 1

Group 2

Group 3

 

 

 

 

 

 

ABCDE

abcde

12345

 

 

 

FGHIJ

fghij

67890

 

 

 

KLMNO

klmno

.,:;•

 

 

 

PQRST

pqrst

+–/&*

 

 

 

UVWXY

uvwxy

#’"()

 

 

 

Z

z

<>!?=

 

 

 

5.Press to enter the letter.

Note: If you accidentally enter a wrong character, pressonce, then pressDELETE and enter the correct character.

6.Repeat Steps 4 and 5 to enter the complete name (up to 24 characters).

7.Press SET to store the name. The fax machine briefly displays:

STATION TEL No.?

Then the display blanks or displays the currently set telephone number.

8.Use the keypad to enter the fax machine’s phone number (up to 20 digits). To enter a dash, press

SPEED DIAL.

9.Press SET to store the phone number. Then pressSTOP/CLEAR.

Here is an example.

Follow these steps to enter My Co. as the name and 817-555-1931as the phone number.

Note: Watch the display as you do this example.

1. Press MENU four times, then press

SET, MENU, SET.

2.Press 8 twice.

3.Press 6 twice.

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4.Press . This enters the M.

5.Press 5 once.

6.Press 2 twice.

7.Press 4 once.

8.Press . This enters the y.

9.Press 0. This enters the space.

10.Press 5 twice.

11.Press 6 twice.

12.Press . This enters the C.

13.Press 5 once.

14.Press 8 twice.

15.Press 4 once.

16.Press . This enters the o.

17.Press 5 once.

18.Press 8 twice.

19.Press . This enters the period.

20.If necessary, repeatedly press DELETE to delete extra letters in an old stored name.

21.Press SET.

22.Press 817 SPEED DIAL 555 SPEED

DIAL 1931.

23.If necessary, repeatedly press DELETE to delete extra digits in an old stored number.

24.Press SET. Then pressSTOP/

CLEAR.

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SETTING THE RECEIVE MODE

The fax machine has three receive modes: automatic, manual, and answer.

Reception

AUTO

ANS.

Mode

Indicator

Indicator

 

 

 

 

 

 

Automatic

On

Off

 

 

 

Manual

Off

Off

 

 

 

Answering

Off

On

Machine

 

 

 

 

 

Each time you press Rx.MODE, the receive mode changes.

Manual Reception

If you most often use your fax machine as a regular telephone, select manual reception.

When the phone rings, pick up the handset. If it is a voice call, talk as usual. If it is a fax call:

If feature switch 54 is turned on (see “Setting the Feature Switches” on Page 27), the fax machine automatically switches to receive the fax when it detects the fax tones. Hang up the handset.

If feature switch 54 is turned off, press START when you hear the fax tones. Then hang up the handset.

EXT. TEL

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Automatic Reception

In this mode, when a call comes in, your fax machine automatically answers.

Note: You use feature switch 07 (see “Setting the Feature Switches” on Page 27) to set how many rings occur before the fax machine answers.

After the fax machine answers:

If the fax machine detects fax tones, it receives the document.

If the call is a voice call, the caller continues to hear several simulated ring signals. Then the fax machine starts to sound fax tones.

Notes:

With feature switch 09, you can change the number of simulated rings that sound after the line connects to no rings (position 00) or between 3 and 11 rings. If you set this switch to 00, the fax machine does not sound simulated rings, and answers callers with a fax tone.

If the call is long distance, the caller is charged from the time the simulated rings start, even if they hang up as soon as they hear the fax tones.

Answering Machine

Reception

Use this mode when you connect an answering machine to and want to receive both phone messages and faxes while you are away.

Set your answering machine to answer calls within 4 rings. Otherwise, the fax machine answers after 40 seconds and sounds fax tones.

When someone calls, the answering machine answers the call and plays your announcement. If the fax machine detects fax tones during the announcement, it disconnects the answering machine and receives the fax.

Notes:

If there are 6 seconds of silence, the fax machine begins sounding fax tones.

In your outgoing announcement, tell callers to press START on their fax machine to send a fax.

Automatic switching might not function properly on certain answering systems.

You might have trouble retrieving answering machine messages from a remote phone if you connect it to the fax machine. Try setting the fax machine to the manual reception mode and feature switch 54 to 01 (ON).

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TELEPHONE OPERATION

MAKING CALLS

Note: You must connect the power cord to an AC outlet to make calls from the fax machine.

1.Press DIAL, or lift the handset.

2.Dial the number you want to call.

3.If you pressed DIAL in Step 1, lift the handset and talk when the call is answered.

ANSWERING A CALL

When the telephone rings, lift the handset and talk.

Note: If you hear a fax tone, someone is trying to send you a fax. If feature switch 54 is turned on, hang up the handset after the fax machine displaysRECEIVING. The fax machine automatically receives the fax. If feature switch 54 is turned off, pressSTART then hang up the handset. See “Setting the Feature Switches” on Page 27.

PUTTING A CALL ON HOLD

To put a call on hold, press HOLD. PressHOLD again to resume the conversation.

Note: You can place the handset on the cradle, if desired. To resume the conversation, lift the handset.

The fax machine is factory-setwith amusic-on-holdfeature. See “Setting the Feature Switches” to turn this feature on and off.

USING REDIAL

The redial function lets you quickly dial the last number dialed. Follow these steps to redial the number.

1.Press DIAL, or lift the handset. Listen for a dial tone.

2.Press REDIAL/PAUSE. The fax machine automatically redials the last number dialed.

ADDING A PAUSE

On some telephone systems, you must dial an access number (9, for example) for an outside line. You can add a pause for redialing or memory-dialingso dialing pauses for about 3 seconds after the access number. This gives the outside line time to connect.

Note: You can change the pause delay time using feature switch 01.

To add a pause for redial, enter the access number, press REDIAL/PAUSE, and enter the phone number.

To add a pause for memory dialing, follow the above procedure when you store a number in memory (see “OneTouch Dialing” and “Speed Dialing”).

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ONE-TOUCHDIALING

You can store up to eight telephone numbers in the one-touchmemories. You can then dial a stored number at the touch of a single button.

Storing a Number in a One-

Touch Memory

1.Press MENU three times. The fax machine displays:

3:O.T & S.D SET?

2.Press SET. The fax machine displays:

O.T No. = 1 ?

3.Press the one-touchkey(1–8)you want to store the number in.

4.Press SET. If the memory is empty, the fax machine displays:

:ABCDE

Otherwise, the fax machine displays the first 10 characters of the name and CHANGE.

Note: If a name appears, pressSET to change the name orSTOP/ CLEAR to cancel number storage.

5.Enter the contact’s name (up to 16 characters). See “Entering Your

Name and Phone Number” on Page 12 to see how to enter characters.

6.Press SET.

7.Enter the telephone number, up to 32 digits.

Notes:

Press SPEED DIAL to enter a hyphen (for easy viewing). PressREDIAL/PAUSE to enter a pause (asemi-colonappears on the display). The hyphen or pause counts as one digit in the memory.

If you make a mistake in entering a fax/phone number, use to move the cursor over the wrong digit, pressDELETE to delete the digit, then enter the correct digit.

To stop programming, press

STOP/CLEAR.

8.Press SET.

9.To program other one-touchnumbers, repeat Steps3–8.Otherwise, pressSTOP/CLEAR.

Dialing a One-TouchNumber

1.Press DIAL or lift the handset. Listen for a dial tone.

2.Press the one-touchkey(1-8)for the number you want to call.

When the call is answered, lift the handset, if necessary, and talk.

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When storing or making test calls to emergency numbers:

Remain on the line and briefly explain to the dispatcher the reason for the call.

Perform such activities in the offpeak hours, such as early morning or late evening.

SPEED DIALING

You can store up to 20 telephone numbers in memory then dial a stored number by entering a two-digitmemorylocation code.

Storing a Number in Speed-

Dial Memory

1.Press MENU three times. The fax machine displays:

3:O.T & S.D SET?

2.Press SET. The fax machine displays:

O.T No. = 1 ?

3.Use the number keys to enter a two-digitspeed-dialnumber (01– 20). For example, enter1 0 to store a number inspeed-dialmemory 10.

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4.Press SET. If the memory is empty, the fax machine displays:

:ABCDE

Otherwise, the fax machine displays the first 10 characters of the stored name and CHANGE.

Note: If a name appears, pressSET to change the name or pressSTOP/CLEAR to cancel number storage.

5.Enter the contact’s name (up to 16 characters). See “Entering Your Name and Phone Number” on Page 12 to see how to enter characters.

6.Press SET.

7.Enter the telephone number, up to 32 digits.

Notes:

Press SPEED DIAL to enter a hyphen (for easy viewing). PressREDIAL/PAUSE to enter a pause (asemi-colonappears). The hyphen or pause counts as one digit in memory.

If you make a mistake in entering a number, use to move the cursor over the wrong digit, pressDELETE to delete the digit, then enter the correct digit.

To stop programming, press

STOP/CLEAR.

8. Press SET.

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9.Repeat Steps 3–8to program other numbers. Otherwise, press

STOP/CLEAR.

Dialing a Speed-DialMemory

Number

1.Press DIAL or lift the handset. Listen for a dial tone.

2.Press SPEED DIAL, then enter thetwo-digitspeed-dialmemory number(01-20)you want to call.

CLEARING ONE-TOUCH /SPEED-DIALMEMORIES

1.Press MENU three times. The fax machine displays:

3:O.T & S.D SET?

2.Press SET.

3.Press the one-touchkey or enter thespeed-dialmemory number of the memory you want to clear.

4.Press SET. The fax machine displays the name andCHANGE.

5.To clear the entry, press MENU. The fax machine displaysCANCEL.

6.Press SET to clear the memory. Repeat Steps3–5to clear other memories.

7.Press STOP/CLEAR.

PRINTING A MEMORY NUMBER LIST

Follow these steps to print a list of the one-touchandspeed-dialnumbers stored in the fax machine.

1.Press MENU three times. The fax machine displays:

3:O.T & S.D SET?

2.Press COPY. The fax machine displays:

O.T & S.D LIST

and prints a list of all stored numbers.

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FAX OPERATION

PREPARING A

DOCUMENT

The quality of the copy at the receiving fax machine depends on the quality of the original document you send. Do not try to send documents that are:

Wet or damp

Covered with wet ink or paste

Chemically processed (such as pressure-sensitivepaper or car-bon-coatedpaper)

Coated (such as glossy paper)

Too thin (such as onionskin, airmail paper, or magazine pages)

Curled or folded

Made of cloth or metal

Larger or smaller than the allow-

able document size (maximum size 81/2 × 59 inches, minimum size 57/8 × 57/8 inches)

Note: If a document is exactly 81/2 inches wide,1/4 inch on both sides might not fax properly.

To send a document of poor quality, make a photocopy of the original. Then fax the copy.

Caution: Remove staples and paper clips from documents you want to send. These could damage the fax machine.

MAKING A COPY

You can copy a document to check how it will be received, or to check the fax machine’s operation.

1.Place the original document (up to 10 pages) face down in the paper tray. The fax machine automatically draws in the first page.

2.Select a contrast/resolution mode, if necessary. See “Setting the Contrast/Resolution” on Page 21.

Note: For copying, the fax machine uses fine or superfine resolution only. The fax machine uses the fine setting if the resolution is set toSTD.

3.Press COPY. The fax machine displays:

ZOOM RATE ? 100 %

Note: If you do not need to make an enlarged or reduced copy, skip to Step 5.

4.Press COPY to select the desired zoom mode. Each time you press the key, the display changes in this order,125%80%100%.

Note: You can turn off the zoom option. See “Setting the Feature Switches” on Page 27.

5.Press START. The fax machine starts to copy. It cuts each page as it exits the fax machine.

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