Lexmark X340, X 340n, X342n User Manual

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4From the Layout tab, select the number of pages per sheet from the Pages Per Sheet drop– down list.

5Click OK.

6Click OK orPrint.

Printing the last page first (reverse order)

1Load paper.

2With a document open, click File Æ Print.

3Click Properties, Options, Setup, or Preferences.

4From the Layout tab, select the Back to Front check box.

5Click OK.

6Click OK orPrint.

Printing the last page first (reverse order)

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6 Faxing

You can load an original document into the ADF or on the scanner glass.

ADF

 

 

 

Scanner glass

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Use the ADF for multiple–pagedocuments.

Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items on the scanner glass.

Use the scanner glass for single-pagedocuments, postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper).

Faxing

42

Sending a fax

Note: Make sure the MFP is connected to an active, analog telephone line.

Sending a fax automatically

1Make sure the MFP is on.

2Load an original document face-upinto the ADF orface-downon the scanner glass.

Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3From the control panel, press Fax.

4Enter a fax number, press Speed Dial 1,2,3,4, or5, or pressPhone Book to select a number.

Note:

If you do not have a Speed Dial list but want to create one, see Setting up shortcuts on page 47.

If you do not have a Phone Book list but want to create one, see Using the Phone Book on page 48.

5Press Start.

6If prompted, press 1 (for yes) if you have more pages, or2 (for no) if you have finished scanning the entire document.

Sending a fax manually

1Make sure the MFP is on.

2Load an original document face-upinto the ADF orface-downon the scanner glass.

3From the control panel, press Fax.

4Press to get a dial tone.

Sending a fax

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5Enter a fax number, press Speed Dial 1,2,3,4, or5, or pressPhone Book to select a number.

Note:

If you do not have a Speed Dial list but want to create one, see Setting up shortcuts on page 47.

If you do not have a Phone Book list but want to create one, see Using the Phone Book on page 48.

6When you hear the fax tone, press Start.

The control panel prompts you for another page.

7If prompted, press 1 (for yes) if you have more pages, or2 (for no) if you have finished scanning the entire document.

Sending a fax to a group (broadcast fax)

You can send a fax to as many as 8 people at once.

Note: You cannot save this group in the Phone Book.

1Load an original document into the ADF or on the scanner glass.

2From the control panel, press Fax.

3Under Fax, press Options.

4Press orrepeatedly untilBroadcast appears, and then press.

5Press .

6Enter a fax number, and then press .

7Using the numeric keypad, press 1 (for Yes) if you have another number, or2 (for No) if you have entered the last number.

Sending a fax at a scheduled time (delay send)

Using the delay send feature, you can scan a document now and fax it at a later time.

1Load an original document into the ADF or on the scanner glass.

2From the control panel, press Fax.

3Under Fax, press Options.

4Press orrepeatedly untilDelay send appears, and then press.

5Press .

Sending a fax

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6Enter a fax number, and then press .

7Using the numeric keypad, press 1 (for Yes) if you have another number, or2 (for No) if you have entered the last number.

8Enter the time you want to send the fax, and then press .

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again.

Adding a prefix before dialing

Using the prefix feature, you can dial an extension to reach an outside line or turn off call-waitingbefore sending a fax.

1From the control panel, press Menu.

2Press orrepeatedly untilFax Defaults appears, and then press.

3Press orrepeatedly untilPrefix appears, and then press.

4Enter the prefix you want to dial before sending a fax, and then press .

5Press Stop to return to theReady prompt.

Adding a pause while dialing

Using the pause feature, you can add a pause during dialing to wait for an outside line or navigate an automated telephone system.

While dialing the fax number, press Redial/Pause to insert a pause. A pause is represented by a comma (,) on the display.

Receiving a fax

Receiving a fax automatically

When the MFP is set to Auto Answer, it answers an incoming fax on a specified number of rings. Once the connection is established, the MFP automatically receives the fax.

Receiving a fax

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Receiving a fax manually

We recommend using this feature when the fax and the telephone share a telephone line. Choose which incoming faxes to accept by setting the MFP to manual answering mode.

1Deselect Auto Answer:

a From the control panel, pressFax.

b PressMenu.

c Pressorrepeatedly untilFAX ADVANCED appears, and then press.

Auto Answer appears.

dPress .

ePress orrepeatedly untilNo appears on the bottom line of the display, and then press.

fTo return to the Ready prompt, pressStop.

2When the telephone rings, press .

3If you hear a fax tone, press Start. The MFP receives the fax.

Forwarding faxes

Use the fax forwarding feature if you are going to be away but still want to receive faxes. There are three fax forwarding settings:

Off—(Default)

Forward—TheMFP sends the fax to the designated fax number.

Forward and Print—TheMFP prints the fax and then sends it to the designated fax number.

Setting up fax forwarding

1From the control panel, press Fax.

2Press Menu.

3Press orrepeatedly untilFAX ADVANCED is selected.

4Press .

5Press orrepeatedly untilFax Forwarding is selected.

6Press .

7Press orrepeatedly untilForward orFwd. and Print is selected.

Forwarding faxes

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8Press .

9Enter the number to which you want to forward the fax.

10Press .

Printing fax activity reports

1From the control panel, press Fax.

2Press Menu.

3Press orrepeatedly untilREPORTS is selected.

4Press .

5

Press

or

repeatedly until Fax Call log orFax Job log is selected.

6

Press .

 

 

Customizing fax settings

Setting up shortcuts

To make sending faxes easier, you can enter up to 99 shortcuts.

1From the control panel, press Fax.

2Press Phone Book.

3Press orrepeatedly untilEdit is selected.

4Press .

Add appears on the display.

5Press .

6Enter the shortcut number (1–99),and then press.

Note:

Shortcuts do not have to be entered in order.

Shortcuts 1–10can be accessed through the Speed Dial buttons. For more information, seeUsing the Speed Dial buttons on page 48.

Printing fax activity reports

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7Enter the shortcut name using the keypad, and then press . For more information, see

Entering characters on page 50.

Note: The MFP does not supportdouble–bytecharacters for names, such as Chinese, Japanese, or Korean. You cannot enter a name using these languages.

8Enter a fax number, and then press .

9Using the numeric keypad, press 1 (for Yes) if you have another number, or2 (for No) if you are finished.

Using the Speed Dial buttons

You can access shortcuts 1–5and6–10with the Speed Dial buttons. These buttons are automatically programmed when you program shortcuts1–10.For instructions on how to add shortcuts to the Phone Book, seeSetting up shortcuts on page 47.

1Load an original document into the ADF or on the scanner glass.

2From the control panel, press Fax.

3Press a Speed Dial button.

a PressSpeed Dial 1,2,3,4, or5 for the first five shortcuts.

b PressShift, and then pressSpeed Dial 1,2,3,4, or5 for shortcuts6–10.

Note: Shift + Speed Dial 1is shortcut 6. Shift+ Speed Dial 2is shortcut 7, and so on.

4Press .

5Press Start.

Using the Phone Book

To access the Phone Book menu, press Phone Book.

Use this

To

Edit

Edit an individual shortcut, create a new shortcut, or delete a shortcut.

 

 

Search

Search for shortcuts by number or by name.

To search by shortcut number, press # followed by thetwo–digitshortcut, and then press.

To search by name, press the number that contains the first letter of the

 

desired shortcut name, and then press

or

to scroll through the

 

shortcuts. When the name you want is selected, press .

 

 

 

Print

Print all shortcuts (1–99)listed in the Phone Book.

 

Customizing fax settings

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Setting the distinctive ring

1From the control panel, press Fax.

2Press Menu.

3Press orrepeatedly untilFAX DEFAULTS is selected.

4Press .

5Press orrepeatedly untilDistinct Ring is selected.

6Press .

7Press orrepeatedly until the setting you want is selected.

8Press orto turn the setting on or off.

9Press to save the setting.

Setting the Station ID

1From the control panel, press Fax.

2Press Menu.

3Press orrepeatedly untilFAX DEFAULTS is selected.

4Press .

5Press orrepeatedly untilStation ID is selected.

6Press .

7Enter the fax machine number, and press to save.

8Enter a name for the fax machine using the keypad, and then press to save. For more information, seeEntering characters on page 50.

Note:

The name for the fax machine should not exceed 20 characters.

The MFP does not support double–bytecharacters for names, such as Chinese, Japanese, or Korean. You cannot enter a name using these languages.

9 PressStop to return to theReady prompt.

Customizing fax settings

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Entering characters

To enter a name for a fax job or the station ID, use the alphanumeric keypad. Press the appropriate key repeatedly until the character you want to use appears on the display.

 

Note:

 

 

 

To add a space, press .

 

 

To go back a space, press .

 

 

 

Key

 

Characters

1

 

1 @

 

 

 

2

 

A B C a b c 2

 

 

 

3

 

D E F d e f 3

 

 

 

4

 

G H I g h i 4

 

 

 

5

 

J K L j k l 5

 

 

 

6

 

M N O m n o 6

 

 

 

7

 

P Q R S p q r s 7

 

 

 

8

 

T U V t u v 8

 

 

 

9

 

W X Y Z w x y z 9

 

 

 

0

 

0 . / + - + : ; ? ! < > ( ) [ ]

 

 

 

 

Canceling a fax job

1Under Fax, press Options.

2Press orrepeatedly untilCancel appears on the top line of the display.

3Press .

4Press orrepeatedly until you see the job that you want to cancel, and then press.

5Press 1 to verify that you want to cancel the job or2 to return to the menu.

Canceling a fax job

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7 Copying

You can load an original document into the ADF or on the scanner glass.

ADF

 

 

 

Scanner glass

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Use the ADF for multiple–pagedocuments.

Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items on the scanner glass.

Use the scanner glass for single-pagedocuments, postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper).

Making a copy

1 Load paper.

Note: If you are using a paper size other than letter or A4, select the paper type and size using the control panel. For more information, seeSetting the paper type and size on page 35.

Copying

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2Load the original document face-upinto the ADF orface-downon the scanner glass.

3From the control panel, press Copy.

4Enter the number of copies you want to print.

5Press Start.

Collating copies

If you make multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

1Load the original document face-upinto the ADF orface-downon the scanner glass.

2From the control panel, make sure Copy mode is selected.

3Using the numeric keypad, enter the number of copies you want to print.

4Under Copy, press Collate repeatedly untilOn appears.

5Press .

6Press Start.

Copying multiple pages onto a single sheet (Paper Saver)

The Paper Saver feature lets you copy consecutive pages of a multiple-pagedocument on a single sheet of paper.

1Load paper.

2Load the original document face-upinto the ADF orface-downon the scanner glass.

3From the control panel, make sure Copy mode is selected.

4Under Copy, press Options.

5Press orrepeatedly untilPaper Saver is selected, and then press.

6Press orrepeatedly until the setting you want to use is selected.

Note:

2-Up—Printstwo copied documents on a page.

4-Up—Printsfour copied documents on a page.

Off—Printsone copied document on a page.

7 Press.

Collating copies

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8Press Start.

9If prompted, press 1 (for yes) if you have more pages, or2 (for no) if you have finished copying the number of pages you want to print in Paper Saver mode.

Enlarging or reducing an image

1Load paper.

2Load an original document face-upinto the ADF orface-downon the scanner glass.

Note: Do not load postcards, index cards, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3From the control panel, make sure Copy mode is selected.

4Press Scale repeatedly until the option you want appears.

Note: ChooseCustom to enter a specific percentage to enlarge or reduce.

5Press .

6Press Start.

Enlarging or reducing an image

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8 Scanning

Using the X340, X340n, or X342n, you can send scanned images through the USB connection to your computer. In addition, using the X342n you can scan the document back to your computer over the network.

You can load an original document into the ADF or on the scanner glass.

ADF

 

 

 

Scanner glass

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Use the ADF for multiple–pagedocuments.

Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items on the scanner glass.

Use the scanner glass for single-pagedocuments, postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper).

Scanning

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Scanning documents using the control panel (USB attach only)

1Make sure:

The computer is on.

The computer is attached to the MFP.

The software has been loaded onto the computer.

2Load an original document face-upinto the ADF orface-downon the scanner glass.

Note: Do not load postcards, index cards, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

3From the control panel, press Scan.

4Press orrepeatedly until the application you want to use appears.

Note:

If you do not see the application you want to use, configure additional applications for scanning. For more information, see Configuring additional applications for scanning on page 56.

Adjust the scan settings using the computer. For more information, see

Customizing scan settings on page 58.

5Press Start.

The MFP scans the document.

6If prompted, press 1 (for yes) if you have more pages, or2 (for no) if you have finished scanning the entire document.

Scanning documents using the computer (USB attach only)

1Make sure:

The computer is on.

The computer is attached to the MFP.

The software has been loaded onto the computer.

2Load an original document face-upinto the ADF orface-downon the scanner glass.

3Open QLINK:

Double-clickthe QLINK icon on the desktop.

Scanning documents using the control panel (USB attach only)

55

Click StartÆ All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK.

4 Select the application you want to use.

Note: If you do not see the application you want to use, configure additional applications for scanning. For more information, seeConfiguring additional applications for scanning on page 56.

5If you want to adjust the scan settings, see Customizing scan settings on page 58.

6Press Scan Now.

The MFP scans the document.

Configuring additional applications for scanning

Note: When QLINK is installed, it automatically selects available applications for scanning.

1Open QLINK:

Double-clickthe QLINK icon on the desktop.

Click StartÆ All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK

2Click New Application.

3Click Browse, and browse to the folder where the application is stored.

4Select the application you want to use, and click Open.

5Enter the program name.

6Enter the program name to appear on the display.

Note: You can also change your scan default settings for this application.

7 ClickOK.

Scanning documents directly from an application (USB attach only)

You can scan documents directly from applications that are TWAIN and WIA compliant. See the application Help for more information.

Scanning documents directly from an application (USB attach only)

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Scanning text for editing (OCR)

Use the Optical Character Recognition (OCR) software feature to turn scanned images into text that you can edit with a word-processingor spreadsheet application.

1 Make sure ABBYY FineReader is installed.

Note: ABBYY FineReader installs as part of the MFP software during initial setup. To verify that it has been installed correctly, clickStart Æ Programs orAll Programs Æ ABBYY FineReader 6.0 Sprint, and make sure that ABBYY FineReader is listed.

2Load an original document face-upinto the ADF orface-downon the scanner glass.

3Click StartÆ Programsor All ProgramsÆ Lexmark ApplicationsÆ Presto! PageManager.

PageManager appears with the Scan Buttons dialog.

4 From the Scan Buttons dialog, click.

Note: If the Scan Buttons dialog does not appear, pressF9.

5From the Scan Manager dialog, click Preview.

6Adjust the scan settings as desired.

Note: For best results, selectBlack and White instead of color.

7Click Scan.

ABBYY FineReader appears.

8From the toolbar, click Read.

9Click Save.

10Select a destination you want to send to, and click OK.

11Edit and save the document.

Scanning text for editing (OCR)

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Customizing scan settings

1Open QLINK:

Double-clickthe QLINK icon on the desktop.

Click StartÆ All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK.

2Select the destination you want to scan to.

3Click Edit.

4Adjust the scan settings.

5Click OK.

Scanning over a network

Note: Only available on the X342n connected to a network

1Type the IP address of the MFP in the address line of your browser, and then press Enter. If the Java applet screen appears, clickYes.

Note: The IP address can be found on the network setup page. For more information, see

Printing a network setup page (X342n only)

2Click Scan Profile.

3Click Create Scan Profile.

4Select your scan settings, and then click Next.

5Select a location for saving the scanned output file somewhere on your computer.

6Enter a profile name.

The profile name is the name that will appear on the Scan Profile list on the MFP control panel when the scan button is pressed.

7Click Submit.

8Review the instructions on the Scan to PC screen.

A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents.

a Go to the MFP, and place your original document in the ADF face up, long edge first.

b Press# followed by the shortcut number on the keypad, or touchProfiles on the home screen.

Scanning over a network

58

cAfter you enter the shortcut number, the scanner will scan and send the document to the directory or application you specified. If you touch Profiles on the home screen, locate your shortcut on the list.

9Return to your computer to view your file.

Your output file is saved in the location you specified or launched in the application you specified.

Understanding Scan options

To change the options for the scan to PC Profile, you must click the Quick Setup box, and selectCustom. Quick Setup lets you select preset formats or customize your scan job settings. You can select:

Custom

Photo - Color JPEG

Text - BW PDF

Photo - Color TIFF

Text - BW TIFF

Text/Photo - BW PDF

 

Text/Photo - Color PDF

Format Type—Setsthe output (PDF, TIFF, or JPEG) for the scanned image.

PDF output is a single file.

TIFF output is a single file. IfMulti-pageTIFF is turned off in the Configuration menu, then TIFF saves one page each in a series of files.

JPEG saves one page in each file. When multiple pages are scanned, the output will be a series of files.

Compression—Setsthe compression format used to compress the scanned output file.

Default Content—Tellsthe MFP the original document type. Choose from Text, Text/Photo, or Photo. Content affects the quality and size of your scanned file.

Text—Emphasizessharp, black,high-resolutiontext against a clean, white background.

Text/Photo—Usedwhen the original documents are a mixture of text and graphics or pictures.

Photo—Tellsthe scanner to pay extra attention to graphics and pictures. This setting emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.

Color—Tellsthe MFP the color of the original documents. You can select Gray, BW (Black and White), or Color.

Original Size—Opensa field where you can select the size of the document you are going to scan.

Understanding Scan options

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Orientation—Tellsthe MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation.

Darkness—Adjustshow light or dark your scanned documents will turn out.

Resolution—Adjuststhe output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original document. Image resolution can be decreased to reduce the file size.

Understanding Scan options

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