Lexmark X340 User Manual

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Press

To

 

 

 

 

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Redial/Pause

• In Fax mode, redial the last number entered.

 

 

• Insert a three–secondpause in the number to be dialed to wait for an

 

 

outside line or get through an automated answering system. Enter a

 

 

pause only when you have already begun programming the number.

 

 

 

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Phone Book

Access any of the programmed shortcuts. For more information on

 

 

programming a shortcut, see Setting up shortcuts on page 47.

 

 

 

 

 

 

 

 

 

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14

15

16 17

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21

20

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Use this

To

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Scroll through menu options.

 

 

Decrease a number.

 

 

 

 

14

 

Scroll through menu options.

 

 

Increase a number.

 

 

 

 

15

 

Choose the option that appears on the display.

 

 

Save settings.

 

 

 

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Numeric keypad

In Copy mode: Select the number of copies you want to make.

 

 

In Fax mode:

 

 

 

• Enter fax numbers.

 

 

 

• Select letters when creating a Phone Book entry.

 

 

 

• Type numbers to enter or edit the time or date on the display.

 

 

 

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Content

Select the type of material being copied or faxed. Select one of

 

 

the following choices:

 

 

Text

 

 

Mixed–textand photo

 

 

Photo

 

 

 

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Start

Start a copy, scan, or fax job, depending on which mode is

 

 

selected.

 

 

 

 

Using the control panel buttons

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Use this

To

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Stop

• Return settings to their default values, depending on which

 

 

mode is selected.

 

 

• Cancel a copy, scan, or fax job.

 

 

• Exit a menu.

 

 

 

20

Darkness

Select one of five darkness settings.

 

 

 

21

Menu

Display a control panel menu or submenu.

 

 

 

22

Back

Return to the previous menu without saving any changes.

 

 

Note: Press before pressingBack to save your settings.

 

 

 

Using the control panel menus

Navigating the control panel menus

1Press Menu.

2Press orrepeatedly until the menu you want appears, and then press.

3Press orrepeatedly until the menu option you want appears, and then press.

4Press orrepeatedly until the setting you want appears.

5Press to save the setting.

Printing a list of menu items

1From the control panel, press Menu.

2Press orrepeatedly untilREPORTS appears, and then press.

3Press orrepeatedly untilPrint Menus appears, and then press. The MFP prints a list of all available menus and default settings.

Printing a network setup page (X342n only)

You can print a network setup page to review the network settings.

Note: This menu item is only available when the USB cable is unplugged.

1From the control panel, press Menu.

2Press orrepeatedly untilREPORTS appears, and then press.

3Press orrepeatedly untilNetwork Setup appears, and then press.

Using the control panel menus

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4 The MFP prints the network setup page.

Copy Defaults menu

Use this

To

Darkness

Improve the readability of a copy by darkening a light document or lightening a

 

dark document.

 

 

Content

Specify the type of document being copied: Text, Mixed, or Photo.

 

 

Number

Specify how many copies to print.

 

 

Scale

Specify the percentage for enlarging or reducing an image copy.

 

 

Collate

Collate copies as they exit.

 

 

Paper Source

Select the paper source you want to use.

 

 

Paper Saver

Choose how many page images to print on a page.

 

 

Fax Advanced menu

Use this

To

Auto Answer

Modify answer settings.

 

 

Behind PABX

Indicate if there is a telephone switching device.

 

 

Dial Method

Select where the dialing method should be pulse or tone for a fax job.

 

 

Fax Forwarding

Forward a fax to another fax machine.

 

 

Fax Footer

Add a footer to a fax.

 

 

Auto Reduce

Automatically reduce the size of a document for faxing.

 

 

Confirmation

Print a confirmation page each time a fax is sent or if there is an error while

 

faxing.

 

 

Using the control panel menus

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Fax Defaults menu

Use this

To

Content

Choose the quality of the image being sent.

 

Note: Changing the content may also increase the time necessary to send the

 

fax.

 

 

Original Size

Specify the default size of original documents to be faxed.

 

 

Darkness

Improve the readability of a fax by darkening a light document or lightening a

 

dark document.

 

 

Rings

Specify the number of rings before the MFP automatically answers an

 

incoming fax.

 

 

Distinct Ring

Choose the type of ring that indicates an incoming fax, if the fax number has a

 

distinct ring.

 

 

Redials

Choose the number of redial attempts after a failed fax transmission.

 

 

Redial Wait

Choose the number of minutes to wait before an automatic redial.

 

 

Paper Source

Select the paper source you want to use.

 

 

Speaker

Turn the speaker on or off to monitor the fax tone.

 

 

Volume

Specify the volume of the telephone ring for incoming faxes or specify the

 

volume of the speaker to monitor the fax tone.

 

 

Prefix

Set an extension to dial before dialing any autodial number. For example,

 

enter a prefix if you must dial an extension to reach an outside line.

 

 

ECM

Ensure accurate, error–freetransmission with anotherECM–equippedfax

 

machine.

 

 

Station ID

Set the fax machine number or ID name that appears on the fax header.

 

 

Changing the default mode

The MFP settings default to copy mode. To select another mode as default:

1Press Menu.

2Press orrepeatedly untilMACHINE SETUP appears, and then press.

3Press orrepeatedly untilMode appears, and then press.

4Press orrepeatedly until the mode you want appears.

5Press to save the setting.

Setting the Timeout option

If you change the copy or fax settings using the control panel buttons for a specific job, the MFP will restore the default settings after a set period of time.

Using the control panel menus

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To set the length of time the MFP waits before restoring default settings:

1Press Menu.

2Press orrepeatedly untilMACHINE SETUP appears, and then press.

3Press orrepeatedly untilTimeout appears, and then press.

4Press orrepeatedly until the length of time you want appears, and then press.

5Press Back repeatedly to return to theReady prompt.

Setting the network options (X342n only)

Note: These menu items are only available when the USB cable is unplugged.

1Press Menu.

2Press orrepeatedly untilNETWORK SETUP appears, and then press.

3Press orrepeatedly until one of the following appears:

Enable DHCP

IP Address

Netmask

Gateway

4Press to make adjustments to any of the above items. After making the necessary adjustments, pressand the printer will save your settings and return to theReady prompt.

If no adjustments are made, press Back repeatedly to return to theReady prompt.

Using the control panel menus

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Using the MFP software

Use this

To

Print Properties

Select the best print settings for the document you are

 

printing.

 

 

Presto! PageManager

• Scan, share, and organize photos and documents.

 

• View, edit, send, and back up files in many formats.

 

 

QLINK

• Scan to various applications.

 

• Configure additional applications for scanning. For more

 

information, see page 56.

 

• Customize scan settings. For more information, see

 

page 58.

 

 

Using Print Properties

Print Properties is the software that controls the printing function when the printer is connected to a computer. You can change the settings in Print Properties based on the type of project you want to create.

Opening Print Properties

You can open Print Properties from almost any program:

1With a document open, click File Æ Print.

2From the Print dialog, click Properties,Preferences,Options, orSetup.

Using the Print Properties tabs

Tab

Options

Layout

• Select the orientation of the document on the printed page:

 

portrait or landscape.

 

• Choose the order to print the pages.

 

• Choose the number of pages to print per sheet.

 

 

Paper/Quality

• Choose the paper source.

 

• Specify the type of paper loaded.

 

 

Watermark

Add, edit, or remove a watermark.

 

 

Profiles

Add personal profiles.

 

 

About

Lists copyright and file versions.

 

 

Using the MFP software

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Using Presto! PageManager (USB attach only)

Use Presto! PageManager to scan, share, and organize photos and documents.

To open Presto! PageManager, click Start Æ Programs orAll Programs Æ Lexmark Applications Æ Presto! PageManager.

To access the Presto! PageManager Help:

1Open Presto! PageManager.

2Click HelpÆ Help.

Using QLINK (USB attach only)

With QLINK, you can:

Scan to various applications.

Configure additional applications for scanning. For more information, see page 56.

Customize scan settings. For more information, see page 58.

To open QLINK, use one of the following methods:

From the MFP control panel, press Scan.

Double-clicktheQLINK icon on the desktop.

Click StartÆ Programsor All ProgramsÆ LexmarkÆ Lexmark X34x SeriesÆ QLINK.

Using the MFP software

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4 Loading paper and original documents

Loading paper in the paper tray

1Make sure:

You use paper designed for laser printers.

The paper is not used or damaged.

If you are using specialty paper, you follow the instructions that came with the paper.

You do not force paper into the MFP.

Set the correct paper type in the control panel, or using the computer. For more information, see Setting the paper type and size.

2Remove the paper tray.

Loading paper and original documents

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3Holding the tray on a stable surface, press the guide lock, and slide the rear guide until it locks at the paper length you want.

Note: To load longer paper, such as legal size paper:

Press the button at the back of the paper tray, and extend the tray until it locks into place.

2

1

Attach the dust cover to the rear of the MFP to protect the paper that extends beyond the edge of the MFP.

4Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the edges on a level surface.

Loading paper in the paper tray

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5 Load the paper with the print side facing down.

Note: Load letterhead paper with the design side facing down. The top edge of the sheet should be placed at the front of the tray.

6 Make sure the paper is below the maximum fill lines on the left inside wall of the tray.

Note: Overloading paper may cause paper jams.

Loading paper in the paper tray

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7 Squeeze and adjust the paper guides until they lightly touch the side of the stack of paper.

Note: Do not push the paper guides far enough to cause the materials to warp. Incorrect adjustments may cause paper jams.

8 Close the paper tray.

Note: The paper level indicator, on the front of the paper tray, shows the amount of paper currently in the tray.

Note: If you experience problems with the paper feed, use the manual feeder. For more information, seeLoading paper in the manual feeder on page 32.

Loading paper in the paper tray

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Loading paper in the manual feeder

Use the manual feeder to print transparencies, labels, envelopes, or card stock. You may also use the manual feeder to make short runs of paper types or sizes that are not currently loaded in the paper tray.

For information on acceptable print media to use in the manual feeder, see Loading various paper types on page 33.

1Make sure:

You use paper designed for laser printers.

The paper is not used or damaged.

If you are using specialty paper, you follow the instructions that came with it.

You do not force paper into the MFP.

Set the correct paper type and size in the control panel, or using the computer. For more information, see Setting the paper type and size.

2Place a single sheet of paper face-upwith the leading edge first into the center of the manual feeder, and adjust the paper guides to the paper width.

The MFP automatically engages the print media.

Loading paper in the manual feeder

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Loading various paper types

 

 

Input source/capacity1

 

250–sheetpaper

 

550–sheetpaper

Size (mm/in.)

tray

 

Manual feeder

tray (optional)

Plain paper

Yes/250

 

Yes/1

Yes/550

Letter (215.9 x 279/8.5 x 11)

 

 

 

 

A4 (210 x 297/8.27 x 11.69)

 

 

 

 

Folio (215.9 x 330.2/8.5 x 13)

 

 

 

 

Legal (215.9 x 355.6/8.5 x 14)

 

 

 

 

Executive (184.2 x 266.7/7.25 x 10.5)

 

 

 

 

JISB5 (182 x 257/7.2 x 10)

 

 

 

 

Statement (140 x 216/5.5 x 8.5)

 

 

 

 

A5 (148 x 210/5.83 x 8.27)

 

 

 

 

 

 

 

 

 

Envelopes2

No/0

 

Yes/1

No/0

No. 9 (98.4 x 225.4/3.88 x 8.88)

 

 

 

 

No. 10 (104.8 x 241.3/4.12 x 9.5)

 

 

 

 

DL (110 x 220/4.33 x 8.66)

 

 

 

 

C5 (162 x 229/6.38 x 9.02)

 

 

 

 

B5 (176 x 250/6.93 x 9.84)

 

 

 

 

No. 7 3/4 (98.4 x 190.4/3.88 x 7.5)

 

 

 

 

 

 

 

 

 

Paper labels3

No/0

 

Yes/1

No/0

Letter (215.9 x 279/8.5 x 11)

 

 

 

 

A4 (210 x 297/8.27 x 11.69)

 

 

 

 

 

 

 

 

 

Transparency films

Yes/50

 

Yes/1

Yes/50

Letter (215.9 x 279/8.5 x 11)

 

 

 

 

A4 (210 x 297/8.27 x 11.69)

 

 

 

 

 

 

 

 

 

Loading various paper types

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Input source/capacity1

 

 

250–sheetpaper

 

 

550–sheetpaper

 

Size (mm/in.)

tray

 

Manual feeder

tray (optional)

Card stock4

No/0

 

Yes/1

No/0

Letter (215.9 x 279/8.5 x 11)

 

 

 

 

A4 (210 x 297/8.27 x 11.69)

 

 

 

 

Folio (215.9 x 330.2/8.5 x 13)

 

 

 

 

Legal (215.9 x 355.6/8.5 x 14)

 

 

 

 

Executive (184.2 x 266.7/7.25 x 10.5)

 

 

 

 

JISB5 (182 x 257/7.2 x 10)

 

 

 

 

Statement (140 x 216/5.5 x 8.5)

 

 

 

 

A5 (148 x 210/5.83 x 8.27)

 

 

 

 

 

 

 

 

 

 

1

Maximum capacity may be reduced depending on paper thickness.

 

 

2

Feed envelopes one sheet at a time through the manual feeder.

 

 

3

The MFP is intended for occasional paper label printing only. Feed one sheet at a time through the manual

 

feeder. Do not use vinyl labels with the MFP.

 

 

 

 

4

Feed card stock one sheet at a time through the manual feeder. It must exit through the rear output slot.

 

Individual postcard sizes, such as 4 x 6, are not supported. Lexmark recommends full-sizedsheets of

 

postcard stock designed for laser printers.

 

 

 

 

 

 

 

 

 

 

Warning: Using unsupported media sizes may damage the MFP.

Loading various paper types

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Setting the paper type and size

Using the control panel

1Press Menu.

2Press orrepeatedly untilPAPER SETUP appears on the top line of the display, and then press.

3Press orrepeatedly untilSize/Type appears on the top line of the display, and then press.

4Press orrepeatedly until the paper source you want to use appears.

5Press .

6Press orrepeatedly until the paper size you want to use is selected, and then press.

7Press orrepeatedly until the paper type you want to use is selected.

8Press .

9To return to the Ready prompt, pressStop.

Note: If you are printing from the computer, continue withUsing the control panel.

Using the computer

1With a document open, click File Æ Print.

2Click Properties, Options, Setup, or Preferences.

3From the Paper/Quality tab, select the paper type from the Media drop–downlist.

4Click the Advanced button.

5Select the paper size.

6Click OK.

7Click OK.

8Click OK.

Setting the paper type and size

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Loading original documents into the ADF

You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing.

Remove staples and paper clips from the original documents before loading into the ADF.

The ADF may not properly feed documents that are damaged or folded. If this occurs, use the scanner glass. For more information, seeLoading original documents on the scanner glass on page 37.

1 Load an original documentface-upinto the ADF.

Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides on the ADF against the edges of the paper.

Note: If longer paper is used, extend the ADF paper support.

Loading original documents into the ADF

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Loading original documents on the scanner glass

You can scan, copy, and fax photos, text documents, magazine articles, newspapers, and other publications.

Note: Place postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) on the scanner glass.

1 Open the top cover.

2 Place the documentface-downon the scanner glass in the upper left corner.

Loading original documents on the scanner glass

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3 Close the top cover to avoid dark edges on the scanned image.

Selecting an output location

The MFP has two output locations: the front output tray and the rear paper exit.

Front output

 

tray

Rear paper exit

 

Front output tray

The front output tray should be used to output plain paper only. Use the rear paper exit for envelopes, labels, card stock, and transparencies. To use the front output tray, make sure the rear cover is closed.

This tray should be used for most jobs and is recommended for jobs requiring over 50 sheets of plain paper continuously.

Note: If problems, such as excessive curl, occur when using the front output tray, try using the rear output slot.

Rear paper exit

You can use the rear paper exit for all paper types; however, for envelopes, labels, card stock, and transparencies, using this slot is recommended. To use the rear paper exit, open the rear cover.

Paper is output face-upthrough the rear paper exit, with the last page on the top. To avoid paper jams, do not open or close the rear cover while printing.

Selecting an output location

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5 Printing

Printing a document

1Load paper.

2With a document open, click File Æ Print.

3Click Properties, Options, Setup, or Preferences.

4Adjust the settings.

5Click OK.

6Click OK orPrint.

Printing an envelope

1Load an envelope face-upin the manual feeder.

Note: Make sure the envelope flap isface-down.

2With a document open, click File Æ Print.

3Click Properties, Options, Setup, or Preferences.

4From the Layout tab, select Landscape.

Note:

Most envelopes use landscape orientation.

Make sure the same orientation is also selected in the software application.

5From the Paper/Quality tab, select the paper source.

6Select Envelope from the Mediadrop-downlist.

7Click the Advanced button.

8Select the envelope size loaded, and click OK.

9Click OK.

Printing

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10 ClickOK orPrint.

Printing transparencies

1Load transparencies.

Note:

If you are using the manual feeder, load one transparency at a time.

Make sure you use a transparency designed for laser printers.

2With a document open, click File Æ Print.

3Click Properties, Options, Setup, or Preferences.

4From the Paper/Quality tab, select the paper source.

5Select Transparency from the Mediadrop-downlist.

6Click the Advanced button.

7Select the transparency size loaded, and click OK.

8Click OK.

9Click OK orPrint.

Printing collated copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

1Load paper.

2With a document open, click File Æ Print.

3From Copies, select the Collate check box.

4Click OK orPrint.

Printing multiple pages on one sheet

1Load paper.

2With a document open, click File Æ Print.

3Click Properties, Options, Setup, or Preferences.

Printing transparencies

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