Lexmark 7600 Series User Manual

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2.72 Mb
Download

7600 Series Fax Guide

2008

www.lexmark.com

Contents

 

Introduction........................................................................................

5

Finding information about the printer...........................................................................................................................

5

Understanding the parts of the printer........................................

8

Understanding the parts of the printer..........................................................................................................................

8

Fax Setup...........................................................................................

11

Getting the printer ready to fax......................................................................................................................................

11

Setting up the printer as a copier only or fax only..............................................................................................................

11

Using an RJ11 adapter ..................................................................................................................................................................

18

Choosing a fax connection..........................................................................................................................................................

21

Connecting to an answering machine....................................................................................................................................

22

Connecting directly to a telephone wall jack.......................................................................................................................

24

Connecting directly to a telephone wall jack in Germany...............................................................................................

24

Connecting to a computer with a modem............................................................................................................................

26

Connecting to a telephone .........................................................................................................................................................

27

Using a digital phone service .....................................................................................................................................................

29

Using Fax............................................................................................

30

Loading original documents on the scanner glass.................................................................................................

31

Loading original documents into the Automatic Document Feeder...............................................................

32

Sending a fax.........................................................................................................................................................................

34

Sending a fax using the printer control panel......................................................................................................................

34

Sending a fax while listening to a call (On Hook Dial).......................................................................................................

34

Sending a broadcast fax at a scheduled time.......................................................................................................................

35

Receiving a fax......................................................................................................................................................................

35

Receiving a fax automatically.....................................................................................................................................................

35

Receiving a fax manually..............................................................................................................................................................

36

Receiving a fax with an answering machine.........................................................................................................................

36

Forwarding faxes ............................................................................................................................................................................

36

Printing a fax on both sides of the paper...............................................................................................................................

37

Customizing fax settings...................................................................................................................................................

37

Setting up the Address Book......................................................................................................................................................

37

Setting up a dialing prefix ...........................................................................................................................................................

38

Setting up Caller ID ........................................................................................................................................................................

38

Setting the distinctive ring..........................................................................................................................................................

38

Setting a fax manual answer code............................................................................................................................................

38

Setting up to fax while behind a PBX ......................................................................................................................................

39

Managing faxes....................................................................................................................................................................

39

Contents

 

3

Setting up a fax footer ..................................................................................................................................................................

39

Printing fax activity reports.........................................................................................................................................................

40

Printing the Fax Settings List......................................................................................................................................................

40

Blocking junk faxes.........................................................................................................................................................................

40

Blocking unwanted changes to fax settings.........................................................................................................................

41

Ordering cartridges..........................................................................

42

Ordering print cartridges..................................................................................................................................................

42

Troubleshooting...............................................................................

43

Using the printer troubleshooting software (Windows only).............................................................................

43

Setup troubleshooting......................................................................................................................................................

43

Incorrect language appears on the display...........................................................................................................................

43

Power button is not lit ..................................................................................................................................................................

44

Software did not install.................................................................................................................................................................

44

Removing and reinstalling the software ................................................................................................................................

45

Fax troubleshooting...........................................................................................................................................................

46

Cannot send or receive a fax.......................................................................................................................................................

46

Can send but not receive faxes..................................................................................................................................................

48

Can receive but not send faxes..................................................................................................................................................

49

Printer receives a blank fax..........................................................................................................................................................

50

Received fax has poor print quality..........................................................................................................................................

50

Caller ID information is not displayed.....................................................................................................................................

51

Fax Error .............................................................................................................................................................................................

51

Fax Mode Unsupported................................................................................................................................................................

51

Remote Fax Error.............................................................................................................................................................................

52

Phone Line Busy ..............................................................................................................................................................................

52

Phone Line Error..............................................................................................................................................................................

53

Notices................................................................................................

54

Edition notice........................................................................................................................................................................

54

Contents

4

Introduction

Finding information about the printer

Publications

 

See the

For

 

 

 

Quick Setup sheet

Initial setup instructions.

 

 

 

 

Printed Networking Guide/ Fax Guide

Additional setup instructions.

 

 

Note: Your printer may not come with these publications.

 

 

 

 

Electronic User's Guide

Complete instructions for using the printer. The electronic version installs

 

 

automatically with the printer software.

 

 

 

 

Windows Help

Additional instructions for using the printer software on a Windows

 

 

operating system. The Help installs automatically with the programs.

 

 

1

Do one of the following:

 

 

 

In Windows Vista, click .

 

 

 

In Windows XP and earlier, clickStart.

 

 

2

Click All Programs orPrograms, and then select the printer program

 

 

 

folder from the list.

 

 

3

From the program, click Help to view the main page of the Help.

 

 

 

Click

to view context-sensitiveinformation.

 

 

 

 

Mac Help

Additional instructions for using the printer software on a Macintosh

 

Note: Your printer may not have

operating system. The Help installs automatically with the applications.

 

1

From the Finder desktop, double-clickthe printer folder.

 

support for Macintosh and may not

 

have this Help.

2

Double-clickthe application.

 

 

3

From the application, click Help on the menu bar to view the main page

 

 

 

of the Help.

 

 

 

Note: If you have several applications open, then make sure that the

 

 

 

application that you want to use is the active application. The correct

 

 

 

menu bar does not appear if the application is not active. Click the main

 

 

 

screen to make it the active application.

 

 

 

Click

to view context-sensitiveinformation.

 

 

 

 

 

Introduction

5

Customer support

Description

Where to find (North America)

Where to find (rest of world)

Telephone support

Call us at

Telephone numbers and support hours vary

 

US: 1-800-332-4120

by country or region.

 

 

Monday–Friday(8:00AM–11:00PM

Visit our Web site at www.lexmark.com.

 

 

ET), Saturday (Noon–6:00PM ET)

Select a country or region, and then select the

 

 

Customer Support link.

 

Canada: 1-800-539-6275

 

Note: For additional information about

 

 

Support in English:Monday–Friday

 

 

contacting Lexmark, see the printed warranty

 

 

(8:00 AM–11:00PM ET), Saturday

 

 

that came with your printer.

 

 

(Noon–6:00PM ET)

 

 

 

 

 

Support in French:Monday–Friday

 

 

 

(9:00 AM–7:00PM ET)

 

 

Mexico: 01-800-253-9627

 

 

 

Monday–Friday(8:00AM–8:00PM ET)

 

Note: Support numbers and times may change without notice. For the most recent telephone numbers available, see the printed warranty statement that came with your printer.

E-mailsupport

For e-mailsupport, visit our Web site:

E-mailsupport varies by country or region,

 

www.lexmark.com.

and may not be available in some instances.

 

1

Click SUPPORT.

Visit our Web site at www.lexmark.com.

 

2

Click Technical Support.

Select a country or region, and then select the

 

3

Select your printer family.

Customer Support link.

 

Note: For additional information about

 

4

Select your printer model.

 

contacting Lexmark, see the printed warranty

 

5

From the Support Tools section, click e-

 

that came with your printer.

 

 

Mail Support.

 

 

6

Complete the form, and then click

 

 

 

Submit Request.

 

Introduction

6

Limited Warranty

Description

Where to find (USA)

Where to find (rest of world)

Limited Warranty Information

To view the limitations and conditions of

Warranty information varies by

Lexmark International, Inc.

this limited warranty, see the Statement of

country or region. See the printed

Limited Warranty included with this

warranty that came with your

furnishes a limited warranty that

printer, or set forth at

printer.

this printer will be free of defects in

materials and workmanship for a

www.lexmark.com.

 

period of 12 months after the

1

Click SUPPORT.

 

original date of purchase.

2

Click Warranty Information.

 

 

3

Click Statement of Limited

 

 

 

Warranty for Inkjet & All-In-One

 

 

 

Printers.

 

 

4

Scroll through the Web page to view

 

 

 

the warranty.

 

 

 

 

 

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

Machine Type number

Serial number

Date purchased

Store where purchased

Introduction

7

Understandingthepartsoftheprinter

Understanding the parts of the printer

2 1

3

4

5

13

6

12

7

8

 

 

9

10

 

 

 

 

 

11

 

 

 

 

 

 

 

Use the

 

To

 

1

Paper support

 

Load paper.

 

 

 

 

 

 

2

Paper guides

 

Keep paper straight when feeding.

 

 

 

 

 

 

3

Paper feed guard

 

Prevent items from falling into the paper slot.

 

 

 

 

 

 

4

Automatic Document Feeder (ADF)

 

Scan, copy, or fax multiple-pageletter-,legal-,andA4-size

 

 

 

 

documents.

 

 

 

 

 

 

5

Automatic Document Feeder (ADF) tray

 

Load original documents in the ADF. Recommended for

 

 

 

 

scanning, copying, or faxing multiple-pagedocuments.

 

 

 

 

Note: Do not load postcards, photos, small items, or thin

 

 

 

 

media (such as magazine clippings) into the ADF. Place

 

 

 

 

these items on the scanner glass.

 

 

 

 

 

6

Automatic Document Feeder (ADF) output tray

Hold documents as they exit from the ADF.

 

 

 

 

 

7

Automatic Document Feeder (ADF) paper guide

Keep paper straight when feeding into the ADF.

 

 

 

 

Note: Adjust the paper guide on the ADF tray to the width

 

 

 

 

of the original document.

 

 

 

 

 

 

8

Printer control panel

 

Operate the printer.

 

 

 

 

 

 

9

Paper exit tray

 

Hold paper as it exits.

 

 

 

 

 

Understanding the parts of the printer

8

 

 

Use the

To

 

10

Memory card slots

Insert a memory card.

 

 

 

 

 

11

Card reader light

Check card reader status. The light blinks to indicate that

 

 

 

a memory card is being accessed.

 

 

 

 

 

12

PictBridge port

Connect a PictBridge-enableddigital camera or a flash

 

 

 

drive to the printer.

 

 

 

 

 

13

Wi-Fiindicator

Check wireless status:

 

 

Note: Your printer model may not have wireless

Off indicates that the printer is turned off, is powering

 

 

capability and may not have this indicator.

up, or is in Power Saver mode. In Power Saver mode,

 

 

 

the power light pulses on and off.

 

 

 

Orange

 

 

 

– indicates that the printer has not yet been

 

 

 

configured for a wireless network.

 

 

 

– indicates that the printer is configured for an ad hoc

 

 

 

connection, but is not communicating with another

 

 

 

ad hoc device.

 

 

 

Orange blinking indicates that the printer is

 

 

 

configured but is unable to communicate with the

 

 

 

wireless network.

 

 

 

Green indicates that the printer is connected to a

 

 

 

wireless network.

 

 

 

 

1

2

5 6 7

 

3

8

 

4

 

 

 

9

 

 

F

 

 

10

 

 

11

 

Use the

To

1

Top cover

Access the scanner glass.

2

Scanner glass

Scan and copy photos and documents.

Understanding the parts of the printer

9

 

Use the

To

3

Scanner unit

Access the print cartridges.

 

 

Remove paper jams.

 

 

 

4

Print cartridge carrier

Install, replace, or remove a print cartridge.

 

 

 

5

EXT Port

Connect additional devices, such as a data/fax

 

 

modem, telephone, or answering machine, to the

 

 

printer. This connection method may not be

 

 

available in all countries or regions.

 

 

Note: Remove the plug to access the port.

EXT

6LINE Port

LINE

Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to a telephone line to receive incoming fax calls.

Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer.

7

Ethernet Port

Connect your computer to another computer, a

 

Note: Your printer model may not have networking

local network, an external DSL, or cable modem.

 

 

 

capability and may not have this port.

 

 

 

 

8

Internal wireless print server

Connect the printer to a wireless network.

 

Note: Your printer model may not have wireless

 

 

capability and may not have this print server.

 

 

 

 

9

USB port

Connect the printer to a computer using a USB

 

 

cable.

 

 

Warning—PotentialDamage:Do not touch the

 

 

USB port except when plugging in or removing a

 

 

USB cable or installation cable.

 

 

 

10

Power supply with port

Connect the printer to a power source.

 

 

 

11

Duplex cover

Print on both sides of a sheet of paper.

 

 

Remove paper jams.

Understanding the parts of the printer

10

Fax Setup

Getting the printer ready to fax

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Setting up the printer as a copier only or fax only

Use the following instructions if you do not want to connect the printer to a computer.

Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD that came with the printer.

1Unpack the printer.

Notes:

Place the printer near the computer during setup. If you're setting up on a wireless network, you may move the printer after setup is complete.

Contents, such as the number of print cartridges, may vary by model and region.

Do not attach the USB cable until prompted to do so.

9

8

1

2

3

WI

F

1

I

7

6

2

5

4

3

 

1Power cord

2Telephone cord

3Printer software CD

4USB cable or installation cable

Note: Your printer model may not ship with a USB cable. Purchase a USB cable separately.

Fax Setup

11

5Networking Guide

Note: Your printer model may not come with this publication.

6Fax Guide

7Snap-inoperator panel

8Quick Setup sheet

9Print cartridges

Note: Your printer model may come with only one cartridge.

2 Remove tape and packing material from all areas of the printer.

3 Raise the paper support.

F

4 If a correct control panel for your language needs to be installed, open the printer and raise the control panel.

2

5 Install thesnap-incontrol panel for your language.

1

2

Fax Setup

12

6 Close the printer.

7 Extend the paper guides.

8 Load paper.

9 Extend the paper exit tray.

F

1

2

2 1

10 Connect the power cord.

F

1

2

Note: Do not attach the USB cable yet.

CAUTION—POTENTIALINJURY:Readthe safety information included with this product before connecting power or making any cabling connections.

Fax Setup

13

11 If the printer does not automatically turn on, press.

12If prompted, set the language.

Press the up or down arrow button until the language you want is highlighted, and then press OK.

1

2

1

Back

13If prompted, set the country/region.

Press the up or down arrow button until the country or region you want is highlighted, and then press OK.

1

2

1

Back

14Set up the fax.

Press the left or right arrow button until Yes is highlighted, and then pressOK.

Back

1 2 1

15 Set the date and time.

Fax Setup

14

aUsing the numeric keypad on the printer control panel, set the date. Press the left or right arrow button to scroll between the month, day, and year. Date format varies, depending on selected country or region.

b PressOK.

cUsing the numeric keypad of the printer control panel, press the left or right arrow button to scroll between the hours, minutes, and time format.

d Press the up or down arrow button to choose a time format, and then pressOK to save.

16 Set the fax number and fax name.

a Using the numeric keypad of the printer control panel, enter a fax number, and then pressOK to save.b Using the numeric keypad of the printer control panel. enter a fax name, and then pressOK to save.

17 Open the printer, and then press down on the print cartridge carrier levers.

18 Open the color cartridge foil, and then remove the cartridge from the pack.

19 If a storage unit is included, remove the color cartridge from the storage unit.

2

1

Fax Setup

15

20Remove the tape from the color print cartridge, insert the cartridge in the right carrier, and then close the color cartridge lid.

21If a black print cartridge is included in the box contents, open the black cartridge foil, and then remove the cartridge from the pack.

Fax Setup

16

22Remove the tape from the black print cartridge, insert the cartridge in the left cartridge carrier, and then close the cartridge carrier lid.

23 Close the printer.

24 From the printer control panel, pressOK.

Back

An alignment page prints.

Fax Setup

17

25 Discard or recycle the alignment page.

Notes:

Streaks on the alignment page are normal and not an indication of a problem.

The alignment page that prints may differ from the one shown.

Using an RJ11 adapter

Country/region

 

 

United Kingdom

Italy

Ireland

Sweden

Finland

Netherlands

Norway

France

Denmark

Portugal

To connect your printer to an answering machine or other telecommunications equipment, use the telephone line adapter included in the box with the printer.

1 Connect one end of the telephone cord into the Line portof the printer.

2 Connect the adapter to the telephone line that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your location.

Fax Setup

18

3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

If your telecommunications equipment uses a US-style(RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any countryorregion-specificequipment you connect to the printer by the adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Fax Setup

19

Country/region

 

 

Saudi Arabia

Israel

United Arab Emirates

Hungary

Egypt

Poland

Bulgaria

Romania

Czech Republic

Russia

Belgium

Slovenia

Australia

Spain

South Africa

Turkey

Greece

 

 

To connect an answering machine or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

Note: Once this plug is removed, any countryorregion-specificequipment that you connect to the printer by the adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Fax Setup

20