Lexmark 4600 User Manual

3600-4600Series User's Guide

November 2008

www.lexmark.com

Contents
Safety information.............................................................................	7
Introduction........................................................................................	8
Finding information about the printer...........................................................................................................................	8
Setting up the printer......................................................................	11
Bypassing security warnings during software installation...................................................................................	11
Setting up the printer as a copier only........................................................................................................................	11
Understanding the parts of the printer.......................................................................................................................	18
Using the printer control panel buttons and menus..............................................................................................	20
Using the printer control panel .................................................................................................................................................	20
Using the printer menus ..............................................................................................................................................................	21
Using the Copy menu....................................................................................................................................................................	23
Using the Scan menu ....................................................................................................................................................................	24
Using the Photo menu..................................................................................................................................................................	24
Using the PictBridge menu .........................................................................................................................................................	25
Using the Setup menu ..................................................................................................................................................................	25
Saving settings.................................................................................................................................................................................	26
Using the printer software...............................................................................................................................................	28
Installing printer software ...........................................................................................................................................................	28
Installing the optional XPS driver (Windows Vista users only).......................................................................................	29
Using the Windows printer software.......................................................................................................................................	30
Using the Macintosh printer software.....................................................................................................................................	31
Switching between the rear USB port and the Quick Connect laptop port (selected models
only).....................................................................................................................................................................................	32
Installing the printer on a wireless network (selected
models only)......................................................................................	34
Wireless network compatibility......................................................................................................................................	34
Information you will need to set up the printer on a wireless network..........................................................	34
Installing the printer on a wireless network..............................................................................................................	35
Wireless installation instructions (France only)........................................................................................................	35
Configuring an IP address manually.............................................................................................................................	36
Interpreting the colors of the Wi-Fi indicator light.................................................................................................	36
Changing wireless settings after installation............................................................................................................	37
Using the Network Setup menu.....................................................................................................................................	38
Installing the printer on other computers..................................................................................................................	38
Contents

2

Advanced wireless setup..................................................................................................................................................	39
Creating an ad hoc wireless network ......................................................................................................................................	39
Adding a printer to an existing ad hoc wireless network ................................................................................................	43
Frequently asked questions.............................................................................................................................................	43
What is a network? .........................................................................................................................................................................	43
How are home networks configured?.....................................................................................................................................	43
Why do I need an installation cable? .......................................................................................................................................	46
How do I attach the installation cable?...................................................................................................................................	46
What is the difference between infrastructure and ad hoc networks? .......................................................................	47
Finding the signal strength.........................................................................................................................................................	48
How can I improve wireless signal strength? .......................................................................................................................	48
What is an SSID? ..............................................................................................................................................................................	50
How do I find out what type of security my network is using?......................................................................................	50
Can I use my printer on a USB and a wireless connection at the same time?...........................................................	50
What is a MAC address?................................................................................................................................................................	50
How do I find the MAC address? ...............................................................................................................................................	51
What is an IP address?...................................................................................................................................................................	51
What is TCP/IP? ................................................................................................................................................................................	51
How do I locate IP addresses? ....................................................................................................................................................	52
How are IP addresses assigned?................................................................................................................................................	52
What is a key index?.......................................................................................................................................................................	53
Loading paper...................................................................................	54
Loading paper.......................................................................................................................................................................	54
Loading various paper types...........................................................................................................................................	54
Loading original documents on the scanner glass.................................................................................................	58
Using the automatic paper type sensor......................................................................................................................	59
Printing...............................................................................................	60
Printing basic documents.................................................................................................................................................	60
Printing a document......................................................................................................................................................................	60
Printing Web pages........................................................................................................................................................................	60
Printing multiple copies of a document.................................................................................................................................	61
Collating printed copies...............................................................................................................................................................	61
Printing the last page first (reverse page order)..................................................................................................................	62
Printing multiple pages on one sheet (N-Up).......................................................................................................................	63
Printing documents from a memory card or flash drive ..................................................................................................	63
Printing specialty documents.........................................................................................................................................	64
Choosing compatible specialty paper types ........................................................................................................................	64
Printing envelopes .........................................................................................................................................................................	65
Printing labels ..................................................................................................................................................................................	66
Printing on custom-size paper...................................................................................................................................................	67
Contents

3

Saving and deleting print settings................................................................................................................................	67
Managing print jobs...........................................................................................................................................................	68
Pausing print jobs...........................................................................................................................................................................	68
Resuming print jobs.......................................................................................................................................................................	69
Canceling print jobs.......................................................................................................................................................................	70
Working with photos.......................................................................	72
Inserting a memory card...................................................................................................................................................	72
Inserting a flash drive.........................................................................................................................................................	73
Retrieving and managing photos..................................................................................................................................	74
Transferring photos from a memory device to the computer .......................................................................................	74
Transferring photos from a memory card to a flash drive ...............................................................................................	76
Printing photos.....................................................................................................................................................................	76
Printing photos using the printer control panel .................................................................................................................	76
Printing photos from the computer using the printer software ...................................................................................	77
Printing photos from a memory device using the printer software ............................................................................	78
Applying color effects to photos using the printer control panel ................................................................................	79
Printing photos from a PictBridge-enabled digital camera ............................................................................................	80
Printing photos stored on a memory device using the proof sheet............................................................................	81
Printing photos from a digital camera using DPOF ...........................................................................................................	82
Copying...............................................................................................	83
Making copies.......................................................................................................................................................................	83
Copying photos....................................................................................................................................................................	83
Enlarging or reducing images.........................................................................................................................................	83
Adjusting copy quality.......................................................................................................................................................	84
Making a copy lighter or darker.....................................................................................................................................	84
Collating copies using the printer control panel.....................................................................................................	85
Repeating an image on one page.................................................................................................................................	85
Copying multiple pages on one sheet (N-Up)..........................................................................................................	86
Canceling a copy job..........................................................................................................................................................	86
Scanning.............................................................................................	87
Scanning original documents.........................................................................................................................................	87
Scanning color or black-and-white original documents.......................................................................................	89
Scanning photos for editing............................................................................................................................................	89
Scanning to a computer over a network....................................................................................................................	89
Canceling scan jobs............................................................................................................................................................	90

Contents

4

Faxing.................................................................................................	91
Sending a fax using the computer................................................................................................................................	91
Receiving a fax......................................................................................................................................................................	92
Maintaining the printer...................................................................	94
Maintaining print cartridges............................................................................................................................................	94
Installing print cartridges.............................................................................................................................................................	94
Removing a used print cartridge ..............................................................................................................................................	95
Refilling print cartridges...............................................................................................................................................................	96
Using genuine Lexmark print cartridges................................................................................................................................	96
Aligning print cartridges ..............................................................................................................................................................	97
Cleaning the print cartridge nozzles........................................................................................................................................	97
Checking ink levels.........................................................................................................................................................................	98
Wiping the print cartridge nozzles and contacts................................................................................................................	99
Preserving the print cartridges ................................................................................................................................................	100
Cleaning the scanner glass............................................................................................................................................	100
Cleaning the exterior of the printer............................................................................................................................	100
Ordering supplies..............................................................................................................................................................	101
Ordering print cartridges ...........................................................................................................................................................	101
Ordering paper and other supplies........................................................................................................................................	102
Resetting to factory settings.........................................................................................................................................	102
Troubleshooting.............................................................................	103
Using the printer troubleshooting software (Windows only)...........................................................................	103
Setup troubleshooting....................................................................................................................................................	103
Incorrect language appears on the display.........................................................................................................................	103
Power button is not lit ................................................................................................................................................................	104
Software did not install...............................................................................................................................................................	104
Page does not print......................................................................................................................................................................	105
Solving printer power problems .............................................................................................................................................	108
Removing and reinstalling the software ..............................................................................................................................	108
Enabling the USB port in Windows ........................................................................................................................................	109
Wireless troubleshooting...............................................................................................................................................	110
Wireless troubleshooting checklist ........................................................................................................................................	110
Printing a network setup page ................................................................................................................................................	111
Wireless configuration does not continue after the USB cable is attached ............................................................	111
Cannot print over wireless network.......................................................................................................................................	112
Cannot print and there is a firewall on the computer.....................................................................................................	115
Wi-Fi indicator light is not lit.....................................................................................................................................................	115
Wi-Fiindicator light is green but the printer does not print (Windows only) ........................................................	115
Wi-Fi indicator light is blinking orange during installation (Windows only)...........................................................	117
Contents

5

Wi-Fi indicator light is blinking orange during installation (Macintosh only) ........................................................	120
Wi-Fiindicator light is still orange ..........................................................................................................................................	122
Wireless print server not installed ..........................................................................................................................................	124
“Communication not available” message displays when printing wirelessly ........................................................	124
Communication with printer lost when connected to Virtual Private Network (VPN)........................................	124
Resetting the internal wireless print server to factory default settings....................................................................	124
Notices..............................................................................................	126
Product information.........................................................................................................................................................	126
Edition notice.....................................................................................................................................................................	126
European EC directives conformity statement for radio products.................................................................	129
Power consumption.........................................................................................................................................................	132
Networking glossary.....................................................................	137
Index.................................................................................................	139

Contents

6

Safetyinformation

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

Connect the power supply cord to an electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Safety information

7

Introduction

Finding information about the printer

Publications

	See the	For
	Quick Setup sheet	Initial setup instructions.
	Printed Networking Guide/ Fax Guide	Additional setup instructions.
		Note: Your printer may not come with these publications.
	Electronic User's Guide	Complete instructions for using the printer. The electronic version installs
		automatically with the printer software.
	Windows Help	Additional instructions for using the printer software on a Windows operating
		system. The Help installs automatically with the programs.
		1	Do one of the following:
			• In Windows Vista, click .
			• In Windows XP and earlier, clickStart.
		2	Click All Programs orPrograms, and then select the printer program folder
			from the list.
		3	From the program, click Help to view the main page of the Help.
			Click ? to viewcontext-sensitiveinformation.
	Mac Help	Additional instructions for using the printer software on a Macintosh operating
	Note: Your printer may not have	system. The Help installs automatically with the applications.
		1	From the Finder desktop, double-clickthe printer folder.
	support for Macintosh and may not
	have this Help.	2	Double-clickthe application.
		3	From the application, click Help on the menu bar to view the main page of
			the Help.
			Note: If you have several applications open, then make sure that the
			application that you want to use is the active application. The correct menu
			bar does not appear if the application is not active. Click the main screen to
			make it the active application.
			Click ? to viewcontext-sensitiveinformation.

Introduction

8

Customer support

	Description	Where to find (North America)		Where to find (rest of world)
	Telephone support	Call us at		Telephone numbers and support hours vary by
		•	US: 1-800-332-4120	country or region.
			– Monday–Friday(8:00AM–11:00PM ET),	Visit our Web site at www.lexmark.com. Select
			Saturday (Noon–6:00PM ET)	a country or region, and then select the
		•	Canada: 1-800-539-6275	Customer Support link.
				Note: For additional information about
			– Support in English:Monday–Friday
				contacting Lexmark, see the printed warranty
			(8:00 AM–11:00PM ET), Saturday (Noon–
			6:00 PM ET)	that came with your printer.
			– Support in French:Monday–Friday
			(9:00 AM–7:00PM ET)
		•	Mexico: 01-800-253-9627
			– Monday–Friday(8:00AM–8:00PM ET)
		Note: Support numbers and times may change
		without notice. For the most recent telephone
		numbers available, see the printed warranty
		statement that came with your printer.
	E-mailsupport	For e-mailsupport, visit our Web site:		E-mailsupport varies by country or region, and
		www.lexmark.com.		may not be available in some instances.
		1 ClickSUPPORT.		Visit our Web site at www.lexmark.com. Select
		2 Click Technical Support.		a country or region, and then select the
		3 Select your printer family.		Customer Support link.
				Note: For additional information about
		4 Select your printer model.
				contacting Lexmark, see the printed warranty
		5 From the Support Tools section, clicke-Mail
				that came with your printer.
			Support.
		6 Complete the form, and then clickSubmit
			Request.

Limited Warranty

Description	Where to find (USA)		Where to find (rest of world)
Limited Warranty Information	To view the limitations and conditionsof this		Warranty information varies by
Lexmark International, Inc. furnishes a	limited warranty, see the Statement of		country or region. See the printed
limited warranty that this printer will	Limited Warranty included with this printer,		warranty that came with your
be free of defects in materials and	or set forth at www.lexmark.com.		printer.
workmanship for a period of 12	1	Click SUPPORT.
months after the original date of	2	Click Warranty Information.
purchase.	3	Click Statement of Limited Warranty
		for Inkjet & All-In-OnePrinters.
	4	Scroll through the Web page to view the
		warranty.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

•Machine Type number

•Serial number

Introduction

9

•Date purchased

•Store where purchased

Introduction

10

Settingup theprinter

Bypassing security warnings during software installation

Third-partyapplications, including antivirus, security, and firewall programs may alert you about the printer software being installed. For your printer to work properly, allow the printer software to be installed on your computer.

Setting up the printer as a copier only

Use the following instructions if you do not want to connect the printer to a computer.

Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD that came with the printer.

1 Unpack the printer.

Note: Contents, such as the number of print cartridges, may vary by model.

6

1

2			1
	WI	FI
	3

5

4

3	2

1Power cord

2Printer software CD

3USB cable or installation cable

Note: Your printer model may not ship with a USB cable. Purchase a USB cable separately.

4Networking Guide

Note: Your printer model may not come with this publication.

5Quick Setup sheet

6Print cartridges

Setting up the printer

11

2 Remove all tape and packing material from all areas of the printer.

F

3 Raise the paper support, and then extend the paper exit tray.

WI

FI

4 Extend the paper guides.

2 1

WI

F

I

5 Connect the power cord to the printer, and then to an electrical outlet that is easily accessible and near the printer.

2

1

Setting up the printer

12

6 Pressto turn on the printer.

F

7 If prompted, set the language.

1 2 1

8 If prompted, set the country/region.

1 2 1

Setting up the printer

13

9 Open the printer, and then press down on the print cartridge carrier levers.

10 Open the color cartridge foil, and then remove the cartridge from the pack.

11 If a storage unit is included, remove the color cartridge from the storage unit.

2

1

Setting up the printer

14

12Remove the tape from the color print cartridge, insert the cartridge in the right carrier, and then close the color cartridge lid.

13If a black print cartridge is included in the box contents, open the black cartridge foil, and then remove the cartridge from the pack.

Note: You may need to purchase a black print cartridge separately.

Setting up the printer

15

14Remove the tape from the black print cartridge, insert the cartridge in the left cartridge carrier, and then close the cartridge carrier lid.

15 Close the printer, and then load plain paper.

1

2

Setting up the printer

16

16 From the printer control panel, press.

An alignment page prints.

17 Discard or recycle the alignment page.

Notes:

•The alignment page may differ from the one shown.

•Streaks on the alignment page are normal and do not indicate a problem.

Setting up the printer

17

Understanding the parts of the printer

	11
10	1
9
8	2

WI

F

I

		7	3
		6	4
			5
		Use the	To
	1	Paper support	Load paper.
	2	Printer control panel	Operate the printer.
	3	Wi-Fiindicator	Check wireless status:
		Note: Your printer model may not have wireless	• Offindicates that the printer is not turned on or that
		capability and may not have this indicator.	no wireless option is installed.
			• Orange
			– indicates that the printer is ready to be configured
			for wireless printing
			– indicates that the printer is connected for USB
			printing
			• Orange blinking indicates that the printer is
			configured but is unable to communicate with the
			wireless network.
			• Green indicates that the printer is connected to a
			wireless network.
	4	PictBridge port	Connect a PictBridge-enableddigital camera or a flash
			drive to the printer.
	5	Card reader light	Check card reader status. The light blinks to indicate
			that a memory card is being accessed.
	6	Quick Connect laptop port	Connect a laptop computer to the printer using a USB
		Notes:	cable.
			Warning—PotentialDamage:Do not touch the USB
		• Your printer model may not have this port.
			port except when plugging in or removing a USB cable
		• Do not use this port simultaneously with the rear USB	or installation cable.
		port.
	7	Memory card slots	Insert a memory card.
	8	Paper exit tray	Hold paper as it exits.

Setting up the printer

18

	Use the	To
9	Top cover	Access the scanner glass.
10	Paper feed guard	Prevent items from falling into the paper slot.
11	Paper guides	Keep paper straight when feeding.
		1

F

2

4 3

	F
		6
		5
	Use the	To
1	Scanner glass	Scan and copy photos and documents.
2	Scanner unit	• Access the print cartridges.
		• Remove paper jams.
3	Print cartridge carrier	Install, replace, or remove a print cartridge.
4	Rear USB port	Connect the printer to a desktop computer using a USB
	Note: Do not use this port simultaneously with the Quick	cable.
	Connect laptop port.	Warning—PotentialDamage:Do not touch the USB
		port except when plugging in or removing a USB cable
		or installation cable.
5	Power supply with port	Connect the printer to a power source.
6	Internal wireless print server	Connect the printer to a wireless network.
	Note: Your printer model may not have wireless
	capability and may not have this print server.

Setting up the printer

19

Using the printer control panel buttons and menus

Using the printer control panel

The printer control panel contains:

•Power on/off button

•Two-linedisplay that shows the printer status, messages, and menus

•11 buttons

12

		1
	11
	OK
	10	2
	9	3
		START
	COPY SCAN PHOTO
	8	4

ON

5

			7	6
	Press	To
1		• Return to the previous screen.
		•	Exit from one menu level to a higher one.
2		•	Increase a number.

•Move the cursor one place to the right.

•Scroll through menus or settings on the display.

3/ Switch to color mode orblack-and-whitemode.

4	Start a print, scan, or copy job, depending on which mode is selected.
5	Access the photo menu and print photos.
6	Access the scan menu and scan documents.
7	• Turn the printer on and off.

•Switch to Power Saver mode.

Note: Pressto switch to Power Saver mode. Press and holdfor two seconds to turn off the printer.

8	Access the copy menu and make copies.

Setting up the printer

20