Konica Minolta C220, C280 User Manual

4.4 (8)
Konica Minolta C220, C280 User Manual

User’s Guide [Network Scan/Fax/Network Fax Operations]

Table of contents

1

Introduction

 

 

1.1

Welcome ..........................................................................................................................................

1-2

 

1.1.1

User's guides .....................................................................................................................................

1-2

 

1.1.2

User's Guide ......................................................................................................................................

1-3

 

1.2

Conventions used in this manual ..................................................................................................

1-4

 

1.2.1

Symbols used in this manual .............................................................................................................

1-4

 

 

To use this machine safely.................................................................................................................

1-4

 

 

Procedural instruction........................................................................................................................

1-4

 

 

Key symbols.......................................................................................................................................

1-5

 

1.2.2

Original and paper indications ...........................................................................................................

1-5

 

 

Original and paper sizes ....................................................................................................................

1-5

 

 

Original and paper indications ...........................................................................................................

1-5

2

Before using the Network Scan/Fax/Network Fax functions

 

 

2.1

Information ......................................................................................................................................

2-2

 

2.1.1

Transmission function........................................................................................................................

2-2

 

 

Function type .....................................................................................................................................

2-2

 

 

Notes on using fax functions (G3)......................................................................................................

2-2

 

 

Notes on using Network Fax..............................................................................................................

2-3

 

 

Notes on using Internet Fax...............................................................................................................

2-3

 

 

Notes on using IP Address Fax .........................................................................................................

2-3

 

2.1.2

User authentication............................................................................................................................

2-3

 

 

MFP authentication............................................................................................................................

2-4

 

 

External server authentication ...........................................................................................................

2-4

 

 

Account Track....................................................................................................................................

2-4

 

2.1.3

Restriction on file name .....................................................................................................................

2-5

 

2.2

Overview ..........................................................................................................................................

2-6

 

2.2.1

Available operations with Network scan function..............................................................................

2-6

 

 

E-Mail transmission............................................................................................................................

2-6

 

 

FTP transmission ...............................................................................................................................

2-7

 

 

SMB transmission..............................................................................................................................

2-7

 

 

User Box filing....................................................................................................................................

2-8

 

 

WebDAV transmission .......................................................................................................................

2-8

 

 

Web Service.......................................................................................................................................

2-9

 

2.2.2

Available operations with fax function ...............................................................................................

2-9

 

 

Sending/receiving G3 fax...................................................................................................................

2-9

 

 

Polling ..............................................................................................................................................

2-10

 

2.2.3

Available operations with Network function ....................................................................................

2-11

 

 

Internet Fax ......................................................................................................................................

2-11

 

 

IP Address Fax.................................................................................................................................

2-12

3

Control Panel/Liquid Crystal Display

 

 

3.1

Control panel ...................................................................................................................................

3-2

 

3.2

Touch panel .....................................................................................................................................

3-5

 

3.2.1

Screen component.............................................................................................................................

3-5

 

 

Icons that appear in the touch panel .................................................................................................

3-5

 

3.2.2

Difference of screen display with/without optional devices...............................................................

3-6

 

 

If the Fax Kit FK-502 is not installed ..................................................................................................

3-6

 

 

If the Fax Kit FK-502 is installed ........................................................................................................

3-7

 

3.2.3

Display and operation of Left panel ...................................................................................................

3-7

 

 

Job List ..............................................................................................................................................

3-8

 

 

Job List - Delete.................................................................................................................................

3-8

 

 

Job List - Job Details .........................................................................................................................

3-8

bizhub C360/C280/C220

Contents-1

 

 

 

 

 

 

 

 

 

 

.....................................................................................................Check Job - Check Job Settings

3-15

 

 

Check Job - Check Job Settings - Destination Settings .................................................................

3-15

 

 

Check Job - Check Job Settings - Scan Settings ...........................................................................

3-15

 

 

Check Job - Check Job Settings - Original Settings.......................................................................

3-16

 

 

Check Job - Check Job Settings - Communication Settings..........................................................

3-16

 

 

Check Job - Check Job Settings - Check E-Mail Settings..............................................................

3-16

4

Registering the basic information

 

 

4.1

To begin operation..........................................................................................................................

4-2

 

4.1.1

Environment and device requirements ..............................................................................................

4-2

 

4.1.2

Network connection and settings ......................................................................................................

4-2

 

 

Connection to network.......................................................................................................................

4-2

 

 

Network settings ................................................................................................................................

4-3

 

 

Specifying an E-mail address for this machine..................................................................................

4-3

 

4.1.3

Connection of modular cable.............................................................................................................

4-3

 

4.2

Store Address..................................................................................................................................

4-4

 

4.2.1

Address Book ....................................................................................................................................

4-4

 

4.2.2

Group .................................................................................................................................................

4-4

 

4.3

Optional settings.............................................................................................................................

4-5

 

 

Fax/Scan programs ...........................................................................................................................

4-5

 

 

Custom display settings ....................................................................................................................

4-5

 

4.4

Using the Web service....................................................................................................................

4-6

 

4.4.1

Settings required to use the Web service..........................................................................................

4-6

 

4.4.2

Installing the driver program of this machine to a computer .............................................................

4-6

 

 

Check before installation ...................................................................................................................

4-6

 

 

Installation procedure ........................................................................................................................

4-7

5

Sending

 

 

 

5.1

Operation flow.................................................................................................................................

5-2

 

5.1.1

Scan/Network Fax .............................................................................................................................

5-2

 

5.1.2

G3 fax.................................................................................................................................................

5-4

 

5.1.3

Recalling a program...........................................................................................................................

5-5

 

5.1.4

Broadcasting......................................................................................................................................

5-7

 

5.2

Using the advanced preview..........................................................................................................

5-9

 

5.2.1

Preview screen...................................................................................................................................

5-9

 

 

Preview - View Pages ........................................................................................................................

5-9

 

 

Preview - View Pages - Change Setting ..........................................................................................

5-11

 

 

Preview - View Status ......................................................................................................................

5-11

 

5.2.2

Sending with the advanced preview................................................................................................

5-12

 

 

Sending with Advanced Preview .....................................................................................................

5-12

 

5.3

Fax/scan mode menu tree ...........................................................................................................

5-14

 

 

[Address Book] tab ..........................................................................................................................

5-14

 

 

[Direct Input] tab ..............................................................................................................................

5-14

 

 

[Job History] tab...............................................................................................................................

5-15

 

 

[Address Search] tab .......................................................................................................................

5-15

 

 

[Off-Hook] ........................................................................................................................................

5-16

 

 

[Scan Settings].................................................................................................................................

5-16

 

 

[Original Settings].............................................................................................................................

5-17

 

 

[Communication Settings]................................................................................................................

5-18

 

5.4

Fax/Scan initial screen .................................................................................................................

5-19

 

5.4.1

Description of screen components..................................................................................................

5-19

 

5.5

Address Book ................................................................................................................................

5-20

 

 

Me (Scan to Me)...............................................................................................................................

5-20

 

 

Home (Scan to Home)......................................................................................................................

5-21

 

5.5.1

Group ...............................................................................................................................................

5-21

 

5.5.2

Search..............................................................................................................................................

5-21

 

 

Address Type...................................................................................................................................

5-21

 

 

Index ................................................................................................................................................

5-22

bizhub C360/C280/C220

Contents-2

 

 

 

 

 

 

 

....................................................................................................................................Detail Search

5-23

 

Search Option ..................................................................................................................................

5-23

5.6

Direct Input ....................................................................................................................................

5-25

5.6.1

Fax ...................................................................................................................................................

5-25

5.6.2

E-mail ...............................................................................................................................................

5-25

5.6.3

User Box ..........................................................................................................................................

5-26

5.6.4

Internet Fax ......................................................................................................................................

5-26

 

Next Destination...............................................................................................................................

5-26

 

Receiver RX Ability...........................................................................................................................

5-26

5.6.5

IP Address Fax.................................................................................................................................

5-27

 

[Address] ..........................................................................................................................................

5-27

 

[Port Number]...................................................................................................................................

5-27

 

[Destination Machine Type]..............................................................................................................

5-27

 

[Next Destination].............................................................................................................................

5-27

5.6.6

PC (SMB) .........................................................................................................................................

5-28

 

[Host Name] .....................................................................................................................................

5-28

 

[File Path] .........................................................................................................................................

5-28

 

[User Name] .....................................................................................................................................

5-28

 

[Password] .......................................................................................................................................

5-28

 

[Reference].......................................................................................................................................

5-28

 

[Next Destination].............................................................................................................................

5-28

5.6.7

FTP...................................................................................................................................................

5-28

 

[Host Name] .....................................................................................................................................

5-29

 

[File Path] .........................................................................................................................................

5-29

 

[User Name] .....................................................................................................................................

5-29

 

[Password] .......................................................................................................................................

5-29

 

[Detailed Settings] ............................................................................................................................

5-29

 

[Next Destination].............................................................................................................................

5-29

5.6.8

WebDAV...........................................................................................................................................

5-29

 

[Host Name] .....................................................................................................................................

5-29

 

[File Path] .........................................................................................................................................

5-29

 

[User Name] .....................................................................................................................................

5-29

 

[Password] .......................................................................................................................................

5-30

 

[Detailed Settings] ............................................................................................................................

5-30

 

[Next Destination].............................................................................................................................

5-30

5.6.9

Web Service.....................................................................................................................................

5-31

 

[Details] ............................................................................................................................................

5-31

 

[Search] ............................................................................................................................................

5-31

5.7

Job History.....................................................................................................................................

5-32

 

[Name]..............................................................................................................................................

5-32

5.8

Address Search.............................................................................................................................

5-33

5.8.1

Search..............................................................................................................................................

5-33

5.8.2

Advanced Search.............................................................................................................................

5-33

 

[Name]..............................................................................................................................................

5-33

 

[E-Mail Addr.] ...................................................................................................................................

5-33

 

[Fax Number]....................................................................................................................................

5-33

 

[Last Name]......................................................................................................................................

5-33

 

[First Name]......................................................................................................................................

5-33

 

[City] .................................................................................................................................................

5-34

 

[Company Name] .............................................................................................................................

5-34

 

[Department] ....................................................................................................................................

5-34

 

[OR]/[AND]/[STARTS WITH]/[ENDS WITH] ......................................................................................

5-34

5.9

Off-Hook (G3).................................................................................................................................

5-35

 

Manual transmission ........................................................................................................................

5-35

5.10

Scan Settings ................................................................................................................................

5-36

5.10.1

Original Type....................................................................................................................................

5-36

 

[Text] ................................................................................................................................................

5-36

 

[Text/Photo]......................................................................................................................................

5-36

 

[Photo]..............................................................................................................................................

5-36

 

[Dot Matrix Original] .........................................................................................................................

5-36

 

[Copied Paper] .................................................................................................................................

5-36

bizhub C360/C280/C220

Contents-3

 

 

 

 

 

 

5.10.2

................................................................................................................................Simplex/Duplex

5-37

 

[1-Sided]...........................................................................................................................................

5-37

 

[2-Sided]...........................................................................................................................................

5-37

 

[Cover + 2-Sided].............................................................................................................................

5-37

5.10.3

Resolution ........................................................................................................................................

5-37

5.10.4

File Type...........................................................................................................................................

5-38

 

File Type...........................................................................................................................................

5-38

 

Scan Setting.....................................................................................................................................

5-39

 

Encryption........................................................................................................................................

5-40

 

Stamp Composition .........................................................................................................................

5-42

 

Outline PDF......................................................................................................................................

5-42

5.10.5

Density .............................................................................................................................................

5-43

5.10.6

Color (E-mail/BOX/SMB/FTP/WebDAV/IP/I-FAX)............................................................................

5-43

 

[Auto Zoom] .....................................................................................................................................

5-44

 

[Full Color] ........................................................................................................................................

5-44

 

[Gray Scale]......................................................................................................................................

5-44

 

[Black] ..............................................................................................................................................

5-44

5.10.7

Scan Size .........................................................................................................................................

5-44

 

Standard ..........................................................................................................................................

5-44

 

[Custom Size]...................................................................................................................................

5-44

 

[Photo Size] ......................................................................................................................................

5-45

5.10.8

Image Adjustment - Background Removal......................................................................................

5-45

5.10.9

Image Adjustment - Sharpness .......................................................................................................

5-46

5.10.10

Application - Frame Erase ...............................................................................................................

5-46

5.10.11

Application - Book Copy..................................................................................................................

5-47

 

[Book Spread] ..................................................................................................................................

5-47

 

[Separation]......................................................................................................................................

5-47

 

[Front Cover] ....................................................................................................................................

5-47

 

[Front + Back Covers] ......................................................................................................................

5-47

 

[Book Erase-Frame Erase] ...............................................................................................................

5-47

 

[Book Erase] - [Center Erase]...........................................................................................................

5-48

 

[Binding Position] .............................................................................................................................

5-48

5.10.12

Application - Annotation ..................................................................................................................

5-49

 

Selecting the Annotation User Box..................................................................................................

5-49

5.10.13

Application - Stamp/Composition ...................................................................................................

5-49

 

Date/Time.........................................................................................................................................

5-49

 

Page Number ...................................................................................................................................

5-50

 

Stamp...............................................................................................................................................

5-51

 

Header/Footer..................................................................................................................................

5-51

5.10.14

Application - Send & Print................................................................................................................

5-52

 

[Copies:] ...........................................................................................................................................

5-52

 

[Simplex/Duplex]..............................................................................................................................

5-52

 

[Staple] .............................................................................................................................................

5-52

5.10.15

Application - TX Stamp (G3/IP/I-FAX)..............................................................................................

5-53

 

TX Stamp .........................................................................................................................................

5-53

 

Stamping TX Stamp.........................................................................................................................

5-53

5.10.16

Document Name (E-mail/BOX/SMB/FTP/WebDAV/I-FAX)..............................................................

5-53

5.10.17

Separate Scan .................................................................................................................................

5-54

5.11

Original Settings............................................................................................................................

5-55

5.11.1

Special Original - Mixed Original .....................................................................................................

5-55

5.11.2

Special Original - Z-Folded Original.................................................................................................

5-55

5.11.3

Special Original - Long Original .......................................................................................................

5-55

5.11.4

Direction Settings - Original Direction .............................................................................................

5-55

5.11.5

Direction Settings - Binding Position ...............................................................................................

5-56

5.11.6

Total # of Pages (Quick Memory TX) (G3)........................................................................................

5-56

5.11.7

Despeckle ........................................................................................................................................

5-57

5.12

Communication Settings..............................................................................................................

5-58

5.12.1

Line Settings (G3).............................................................................................................................

5-58

 

Overseas TX.....................................................................................................................................

5-58

 

ECM OFF .........................................................................................................................................

5-58

bizhub C360/C280/C220

Contents-4

 

 

 

 

 

 

 

 

 

 

..........................................................................................................................................V.34 OFF

5-58

 

 

Check Dest. & Send.........................................................................................................................

5-59

 

 

Select Line .......................................................................................................................................

5-59

 

5.12.2

E-Mail Settings (E-mail/I-FAX)..........................................................................................................

5-59

 

 

E-mail Settings.................................................................................................................................

5-59

 

 

[Document Name] ............................................................................................................................

5-59

 

 

[Subject] ...........................................................................................................................................

5-60

 

 

[From]...............................................................................................................................................

5-60

 

 

[Body]...............................................................................................................................................

5-60

 

5.12.3

URL Notification Setting (FTP/SMB/WebDAV) ................................................................................

5-61

 

 

URL Notification...............................................................................................................................

5-61

 

 

[Detail Search]..................................................................................................................................

5-61

 

 

[Direct Input].....................................................................................................................................

5-61

 

5.12.4

Communication Method Settings (G3).............................................................................................

5-62

 

 

Quick Memory TX ............................................................................................................................

5-62

 

 

Polling RX - Normal..........................................................................................................................

5-63

 

 

Polling RX - Bulletin .........................................................................................................................

5-63

 

 

Timer transmission (Timer TX)..........................................................................................................

5-64

 

 

Password transmission (Password TX)............................................................................................

5-64

 

 

Polling TX - Normal ..........................................................................................................................

5-65

 

 

Polling TX - Bulletin..........................................................................................................................

5-65

 

 

F-Code transmission (F-Code TX) ...................................................................................................

5-66

 

5.12.5

E-Mail Encryption (E-mail)................................................................................................................

5-66

 

5.12.6

Digital Signature (E-mail)..................................................................................................................

5-66

 

5.12.7

Fax Header Settings (G3/IP/I-FAX) ..................................................................................................

5-67

 

5.13

Redialing (G3/IP) ...........................................................................................................................

5-68

 

5.13.1

Auto redialing ...................................................................................................................................

5-68

 

5.13.2

Manual redialing...............................................................................................................................

5-68

 

5.13.3

Fax Retransmit (G3) .........................................................................................................................

5-68

6

Receiving (G3/IP/I-FAX)

 

 

6.1

Receiving (G3: Without external telephone connected) ..............................................................

6-2

 

6.1.1

Auto RX (Dedicated for fax line) .........................................................................................................

6-2

 

6.2

Receiving (G3: With external telephone connected)....................................................................

6-3

 

6.2.1

Manual RX (Dedicated telephone line) ...............................................................................................

6-3

 

6.3

Receiving (I-FAX).............................................................................................................................

6-4

 

 

Receiving E-mails automatically ........................................................................................................

6-4

 

 

Receiving E-mails manually ...............................................................................................................

6-4

 

6.4

Receiving (IP)...................................................................................................................................

6-5

 

6.5

In-memory proxy reception............................................................................................................

6-6

 

6.5.1

In-memory proxy reception................................................................................................................

6-6

 

6.5.2

Forwarding of job after in-memory proxy reception (G3) ..................................................................

6-6

 

6.6

Printing upon data reception .........................................................................................................

6-7

 

6.6.1

Printing at reduced size .....................................................................................................................

6-7

 

6.6.2

Printing at reduced size to fit the paper size to be printed................................................................

6-8

 

 

Step 1: Select optimal paper size ......................................................................................................

6-8

 

 

Step 2: Select actual print paper size ..............................................................................................

6-10

 

 

Restrictions for printing....................................................................................................................

6-12

 

6.6.3

Printing at full size............................................................................................................................

6-13

 

6.6.4

Printing method upon data reception ..............................................................................................

6-13

 

6.7

Footer Position..............................................................................................................................

6-15

 

 

Inside Body Text ..............................................................................................................................

6-15

 

 

Outside Body Text ...........................................................................................................................

6-15

 

 

Not Printed.......................................................................................................................................

6-15

7

Convenient functions (G3/IP/I-FAX)

 

 

7.1

Memory RX (G3/IP/I-FAX)...............................................................................................................

7-2

 

7.2

PC-Fax RX (G3)................................................................................................................................

7-3

bizhub C360/C280/C220

Contents-5

 

 

 

 

 

 

7.3

........................................................................................................................TSI Distribution (G3)

7-4

7.4

Confidential RX (G3)........................................................................................................................

7-5

 

Settings required for confidential reception.......................................................................................

7-5

 

Receiving by confidential reception...................................................................................................

7-5

 

Sending by confidential transmission ................................................................................................

7-5

7.5

Relay distribution (G3) ....................................................................................................................

7-6

7.5.1

Description of relay distribution .........................................................................................................

7-6

7.5.2

To perform relay distribution..............................................................................................................

7-6

7.5.3

Sending fax to the relay distribution station ......................................................................................

7-7

 

7.6

Polling TX/RX (G3)...........................................................................................................................

7-8

 

7.6.1

Polling TX ...........................................................................................................................................

7-8

 

7.6.2

Polling RX...........................................................................................................................................

7-8

 

7.7

Bulletin (G3) .....................................................................................................................................

7-9

 

7.8

Fax transmission using extension lines (G3) ..............................................................................

7-10

 

7.9

Fax forwarding (G3).......................................................................................................................

7-11

8

Description of reports and lists

 

 

8.1

Types of reports and lists...............................................................................................................

8-2

 

8.1.1

Reports ..............................................................................................................................................

8-2

 

8.1.2

Lists....................................................................................................................................................

8-3

 

8.2

Common lists ..................................................................................................................................

8-4

 

8.2.1

[Address Book List]............................................................................................................................

8-4

 

 

How to print .......................................................................................................................................

8-4

 

 

Print sample .......................................................................................................................................

8-4

 

 

Information included in the list...........................................................................................................

8-5

 

8.2.2

[Group List] ........................................................................................................................................

8-7

 

 

How to print .......................................................................................................................................

8-7

 

 

Print sample .......................................................................................................................................

8-8

 

 

Information included in the list...........................................................................................................

8-8

 

8.2.3

[Program List].....................................................................................................................................

8-8

 

 

How to print .......................................................................................................................................

8-8

 

 

Print sample .......................................................................................................................................

8-9

 

 

Information included in the list...........................................................................................................

8-9

 

8.3

Reports/lists commonly used among G3/IP/I-FAX....................................................................

8-10

 

8.3.1

[Activity Report]................................................................................................................................

8-10

 

 

Print sample .....................................................................................................................................

8-10

 

 

Information included in the list.........................................................................................................

8-10

 

8.3.2

[TX Result Report] ............................................................................................................................

8-12

 

8.3.3

[Broadcast Report]...........................................................................................................................

8-12

 

8.3.4

[Job Settings List] ............................................................................................................................

8-12

 

 

How to print .....................................................................................................................................

8-12

 

 

[Fax Setting List] ..............................................................................................................................

8-13

 

 

[Relay List]........................................................................................................................................

8-14

 

 

[Sender (TSI) RX User Box] ..............................................................................................................

8-15

 

 

[Confidential/Bulletin List] ................................................................................................................

8-15

 

8.4

Report printed for G3 fax..............................................................................................................

8-16

 

8.4.1

[Polling TX Report] ...........................................................................................................................

8-16

 

8.4.2

[Polling RX Report]...........................................................................................................................

8-16

 

8.4.3

[Sequential Polling RX Report].........................................................................................................

8-16

 

8.4.4

[Reservation Communication Report]..............................................................................................

8-17

 

8.4.5

[Reservation Polling TX Report] .......................................................................................................

8-17

 

8.4.6

[Broadcast Reserved Report]...........................................................................................................

8-17

 

8.4.7

[An address Polling Rx Reserved Report]........................................................................................

8-18

 

8.4.8

[Sequence Polling Rx Reserved Report]..........................................................................................

8-18

 

8.4.9

[Confidential Rx Report]...................................................................................................................

8-18

 

8.4.10

[Bulletin TX Report](Polling TX Report) ............................................................................................

8-19

 

8.4.11

[Relay TX Result Report] ..................................................................................................................

8-19

bizhub C360/C280/C220

Contents-6

 

 

 

 

 

 

 

 

 

8.4.12

....................................................................................................................[Relay Request Report]

8-19

 

8.4.13

[PC-Fax TX Error Report] .................................................................................................................

8-20

 

8.5

Report printed for Internet Fax....................................................................................................

8-21

 

8.5.1

[Internet Fax Rx Error Report] ..........................................................................................................

8-21

 

8.5.2

[Print MDN Message] .......................................................................................................................

8-21

 

8.5.3

[Print DSN Message]........................................................................................................................

8-21

 

8.5.4

[Print E-mail Message Body]............................................................................................................

8-22

 

8.5.5

[Title/Text List]..................................................................................................................................

8-22

 

 

How to print .....................................................................................................................................

8-22

 

 

Print sample .....................................................................................................................................

8-23

 

8.6

Report printed for IP .....................................................................................................................

8-24

 

8.6.1

[Network Fax RX Error Report] ........................................................................................................

8-24

9

User Mode Settings

 

 

9.1

Menu trees in User mode ...............................................................................................................

9-2

 

9.1.1

[One-Touch/User Box Registration]...................................................................................................

9-2

 

9.1.2

[User Settings]....................................................................................................................................

9-5

 

9.1.3

Mode Memory....................................................................................................................................

9-6

 

9.2

One-Touch/User Box Registration................................................................................................

9-7

 

9.2.1

Displaying the One-Touch/User Box Registration screen .................................................................

9-7

 

9.2.2

Address Book - E-Mail.......................................................................................................................

9-7

 

9.2.3

Address Book - User Box ..................................................................................................................

9-8

 

9.2.4

Address Book - Fax ...........................................................................................................................

9-9

 

9.2.5

Address Book - PC (SMB) ...............................................................................................................

9-11

 

9.2.6

Address Book - FTP.........................................................................................................................

9-13

 

9.2.7

Address Book - WebDAV.................................................................................................................

9-14

 

9.2.8

Address Book - IP Address Fax.......................................................................................................

9-16

 

9.2.9

Address Book - Internet Fax............................................................................................................

9-17

 

9.2.10

Registering groups...........................................................................................................................

9-18

 

9.2.11

Registering E-mail setting subjects (E-mail/I-FAX) ..........................................................................

9-19

 

9.2.12

Registering an E-mail setting text (E-mail/I-FAX).............................................................................

9-19

 

9.2.13

Registering a scan/fax program.......................................................................................................

9-20

 

 

Registering programs.......................................................................................................................

9-20

 

 

Check Program Settings..................................................................................................................

9-21

 

 

Delete...............................................................................................................................................

9-21

 

9.2.14

Create User Box - Confidential User Box (G3) ................................................................................

9-21

 

9.2.15

Create User Box - Bulletin Board User Box (G3).............................................................................

9-22

 

9.2.16

Create User Box - Relay User Box (G3)...........................................................................................

9-22

 

9.2.17

Limiting Access to Destinations - Apply Levels/Groups to Destinations.........................................

9-22

 

 

Address Book ..................................................................................................................................

9-22

 

 

Group ...............................................................................................................................................

9-22

 

 

Program ...........................................................................................................................................

9-23

 

9.3

User Settings .................................................................................................................................

9-24

 

9.3.1

Displaying the User Settings screen ................................................................................................

9-24

 

9.3.2

Custom Display Settings - Scan/Fax Settings.................................................................................

9-24

 

9.3.3

Custom Display Settings - Fax Active Screen (G3/IP/I-FAX)...........................................................

9-25

 

9.3.4

Custom Display Settings - Search Option Settings.........................................................................

9-26

 

9.3.5

Scan/Fax Settings............................................................................................................................

9-26

10

Administrator Mode Settings

 

 

10.1

Configuration before use .............................................................................................................

10-2

 

10.1.1

E-mail ...............................................................................................................................................

10-2

 

10.1.2

User Box ..........................................................................................................................................

10-2

 

10.1.3

SMB .................................................................................................................................................

10-2

 

10.1.4

FTP...................................................................................................................................................

10-2

bizhub C360/C280/C220

Contents-7

 

 

 

 

 

 

 

 

10.1.5

..............................................................................................................................................G3 Fax

10-2

10.1.6

Internet Fax ......................................................................................................................................

10-3

10.1.7

IP Address Fax.................................................................................................................................

10-3

10.2

Menu tree in Administrator mode................................................................................................

10-4

10.2.1

[System Settings] .............................................................................................................................

10-4

10.2.2

[Fax Settings] ...................................................................................................................................

10-5

10.2.3

[Security Settings] ............................................................................................................................

10-7

10.3

Administrator Settings (E-mail/Box/SMB/FTP/WebDAV)..........................................................

10-8

10.3.1

Displaying the Administrator Settings screen..................................................................................

10-8

10.3.2

System Settings - Restrict User Access..........................................................................................

10-8

 

Restrict Access to Job Settings.......................................................................................................

10-8

 

Restrict Operation............................................................................................................................

10-9

10.3.3

System Settings - Reset Setting - Job Reset - Next Job - Reset Data After Job ...........................

10-9

10.3.4

System Settings - Stamp Settings - Header/Footer Settings........................................................

10-10

10.3.5

System Settings - Advanced Preview Setting − Original direction setting display........................

10-11

10.3.6

Security Settings - Security Details ...............................................................................................

10-11

10.4

Administrator Settings (G3)........................................................................................................

10-13

10.4.1

System Settings - Power Save Settings - Enter Power Save Mode..............................................

10-13

10.4.2

System Settings - Output Settings - Print/Fax Output Settings - Fax...........................................

10-13

10.4.3

System Settings - Restrict User Access........................................................................................

10-14

 

Restrict Access to Job Settings - Registering and Changing Addresses .....................................

10-14

 

Restrict Operation - Restrict Broadcasting....................................................................................

10-14

10.4.4

System Settings - Stamp Settings - Fax TX Settings ....................................................................

10-14

10.4.5

System Settings - Advanced Preview Setting − Original direction setting display........................

10-14

10.4.6

Fax Settings - Header Information.................................................................................................

10-14

10.4.7

Fax Settings - Header/Footer Position ..........................................................................................

10-15

10.4.8

Fax Settings - Line Parameter Setting ...........................................................................................

10-17

10.4.9

Fax Settings - TX/RX Setting .........................................................................................................

10-19

10.4.10

Fax Settings - Function Settings....................................................................................................

10-21

 

Function ON/OFF Settings.............................................................................................................

10-21

 

Memory RX Setting........................................................................................................................

10-22

 

Closed Network RX........................................................................................................................

10-23

 

Forward TX Setting ........................................................................................................................

10-23

 

Incomplete TX Hold .......................................................................................................................

10-24

 

PC-Fax RX Settings .......................................................................................................................

10-25

 

TSI User Box Setting......................................................................................................................

10-25

10.4.11

Fax Settings - PBX Connection Setting.........................................................................................

10-26

10.4.12

Fax Settings - Report Settings.......................................................................................................

10-27

10.4.13

Fax Settings - Job Settings List.....................................................................................................

10-29

10.4.14

Fax Settings - Multi Line Settings..................................................................................................

10-29

 

Line Parameter Setting ..................................................................................................................

10-29

 

Function Settings ...........................................................................................................................

10-30

 

Multi Line Settings .........................................................................................................................

10-30

 

Sender Fax No. ..............................................................................................................................

10-31

10.4.15

Security Settings - Security Details ...............................................................................................

10-31

 

Manual Destination Input ...............................................................................................................

10-31

 

Restrict Fax TX...............................................................................................................................

10-31

 

Hide Personal Information .............................................................................................................

10-31

 

Display Activity Log........................................................................................................................

10-31

 

Initialize ..........................................................................................................................................

10-32

 

Job History Thumbnail Display ......................................................................................................

10-32

 

Copy Guard....................................................................................................................................

10-32

 

Password Copy..............................................................................................................................

10-32

10.5

Administrator Settings (IP/I-FAX) ..............................................................................................

10-33

10.5.1

System Settings - Power Save Setting - Enter Power Save Mode................................................

10-33

10.5.2

System Settings - Output Setting - Print/Fax Output Setting - Fax ..............................................

10-33

10.5.3

System Settings - Restrict User Access........................................................................................

10-33

 

Restrict Access to Job Settings - Registering and Changing Addresses .....................................

10-33

 

Restrict Access to Job Settings - Change the "From" Address....................................................

10-33

bizhub C360/C280/C220

Contents-8

 

 

 

 

 

 

 

 

 

....................................................................................Restrict Operation - Restrict Broadcasting

10-33

10.5.4

System Settings - Stamp Settings - Fax TX Settings ....................................................................

10-33

10.5.5

System Settings - Advanced Preview Setting - Original direction setting display ........................

10-33

10.5.6

Fax Settings - Header Information.................................................................................................

10-33

10.5.7

Fax Settings - Header/Footer Position ..........................................................................................

10-34

10.5.8

Fax Settings - Line Parameter Setting (IP).....................................................................................

10-34

 

Number of Redials .........................................................................................................................

10-34

 

Redial Interval ................................................................................................................................

10-34

10.5.9

Fax Settings - TX/RX Settings .......................................................................................................

10-34

10.5.10

Fax Settings - Function Settings....................................................................................................

10-34

 

Function ON/OFF Setting - Destination Check Display Function..................................................

10-34

 

Memory RX Setting........................................................................................................................

10-34

10.5.11

Fax Settings - Report Settings.......................................................................................................

10-34

 

Activity Report................................................................................................................................

10-34

 

TX Result Report............................................................................................................................

10-35

 

Sequential TX Report .....................................................................................................................

10-35

 

Broadcast Result Report................................................................................................................

10-35

 

TX Result Report Check.................................................................................................................

10-35

 

Network Fax RX Error Report ........................................................................................................

10-35

 

MDN Message (I-FAX)....................................................................................................................

10-35

 

DSN Message (I-FAX) ....................................................................................................................

10-36

 

Print E-mail Message Body (I-FAX)................................................................................................

10-36

10.5.12

Fax Settings - Job Settings List.....................................................................................................

10-36

10.5.13

Fax Settings - Network Fax Settings .............................................................................................

10-37

 

Black Compression Level ..............................................................................................................

10-37

 

Color/Grayscale Multi-Value Compression Method ......................................................................

10-37

 

Internet Fax Self RX Ability (I-FAX).................................................................................................

10-38

 

Internet Fax Advanced Settings (I-FAX).........................................................................................

10-39

 

IP Address Fax Setting ..................................................................................................................

10-40

10.5.14

Security Settings - Security Details ...............................................................................................

10-40

 

Manual Destination Input ...............................................................................................................

10-40

 

Restrict Fax TX...............................................................................................................................

10-40

 

Hide Personal Information .............................................................................................................

10-40

 

Display Activity Log........................................................................................................................

10-41

 

Initialize ..........................................................................................................................................

10-41

 

Job History Thumbnail Display ......................................................................................................

10-41

 

Copy Guard....................................................................................................................................

10-41

 

Password Copy..............................................................................................................................

10-41

11 PageScope Web Connection

11.1

Using PageScope Web Connection ............................................................................................

11-2

11.1.1

Operating environment ....................................................................................................................

11-2

11.1.2

How to access .................................................................................................................................

11-2

11.1.3

Cache function of Web browser ......................................................................................................

11-3

 

For Internet Explorer ........................................................................................................................

11-3

 

For Netscape Navigator ...................................................................................................................

11-3

 

For Mozilla Firefox............................................................................................................................

11-3

11.1.4

Online help function .........................................................................................................................

11-3

11.2

Logging in and logging out ..........................................................................................................

11-4

11.2.1

Login and logout flows.....................................................................................................................

11-4

 

When user authentication or account track is not enabled .............................................................

11-4

 

When User Authentication or Account Track is enabled .................................................................

11-6

11.2.2

Logout..............................................................................................................................................

11-7

11.2.3

Login ................................................................................................................................................

11-8

 

Login options ...................................................................................................................................

11-8

 

Logging in as a public user..............................................................................................................

11-9

 

Logging in as a registered user......................................................................................................

11-10

 

Logging in to administrator mode..................................................................................................

11-11

 

Display mode in administrator mode .............................................................................................

11-13

 

Logging in as a User Box administrator.........................................................................................

11-15

bizhub C360/C280/C220

Contents-9

 

 

 

 

 

 

 

 

11.3

.....................................................................................................................Page Configuration

11-16

11.4

User Mode Overview ..................................................................................................................

11-18

11.4.1

Information.....................................................................................................................................

11-18

11.4.2

Job .................................................................................................................................................

11-19

11.4.3

User Boxes.....................................................................................................................................

11-19

11.4.4

Direct Print .....................................................................................................................................

11-20

11.4.5

Store Address ................................................................................................................................

11-21

11.4.6

Customize ......................................................................................................................................

11-21

11.5

Administrator Mode Overview ...................................................................................................

11-22

11.5.1

Maintenance ..................................................................................................................................

11-22

11.5.2

System Settings.............................................................................................................................

11-23

11.5.3

Security ..........................................................................................................................................

11-24

11.5.4

User Authentication/Account Track...............................................................................................

11-25

11.5.5

Network..........................................................................................................................................

11-26

11.5.6

User Boxes.....................................................................................................................................

11-27

11.5.7

Printer Settings ..............................................................................................................................

11-28

11.5.8

Store Address ................................................................................................................................

11-29

11.5.9

Fax Settings ...................................................................................................................................

11-29

11.5.10

Setting for each purpose ...............................................................................................................

11-30

12 Troubleshooting for fax and scanning problems

 

12.1

Cannot send faxes ........................................................................................................................

12-2

 

12.1.1

G3 Fax..............................................................................................................................................

12-2

 

12.1.2

Network fax or network scan sending .............................................................................................

12-3

 

12.2

Cannot receive faxes ....................................................................................................................

12-4

 

12.2.1

G3 Fax..............................................................................................................................................

12-4

 

12.2.2

Network Fax.....................................................................................................................................

12-5

 

12.3

Error messages displayed............................................................................................................

12-6

 

12.3.1

G3 Fax..............................................................................................................................................

12-6

 

12.3.2

If the HDD Ready indicator indicates an HDD malfunction .............................................................

12-7

 

12.3.3

Network Fax Error Code ..................................................................................................................

12-7

 

 

Transmission system error code......................................................................................................

12-7

 

 

Reception system error code...........................................................................................................

12-8

 

12.4

If [Contact your service representative.] is displayed (Service Call)........................................

12-9

13

Appendix

 

 

13.1

Product specifications..................................................................................................................

13-2

 

13.1.1

Scanner functions ............................................................................................................................

13-2

 

13.1.2

Fax function .....................................................................................................................................

13-2

 

13.2

Tips.................................................................................................................................................

13-3

 

13.2.1

Number of pages saved in memory.................................................................................................

13-3

 

13.2.2

Telling the machine to make a scan through a computer (Web service).........................................

13-3

 

 

Telling the machine to make a scan through a computer................................................................

13-3

 

13.3

Scanner Glossary..........................................................................................................................

13-5

 

13.4

Internet Fax Glossary..................................................................................................................

13-10

 

13.5

Fax Glossary ................................................................................................................................

13-11

14

Index

 

 

 

14.1

Index by item .................................................................................................................................

14-2

 

14.2

Index by button..............................................................................................................................

14-5

bizhub C360/C280/C220

Contents-10

1

Introduction

1.1

 

 

 

 

Welcome

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1 Introduction

1.1Welcome

Thank you for purchasing this machine.

This User's Guide describes the functions, operating instructions, precautions for correct operation, and simple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product and use it effectively, please read this User's Guide as necessary.

1.1.1User's guides

Printed manual

Overview

[Quick Guide Copy/Print/Fax/Scan/Box OperaThis manual describes operating procedures and the tions] functions that are most frequently used in order to en-

able you to begin using this machine immediately. This manual contains notes and precautions that should be followed to ensure safe usage of this machine.

Please be sure to read this manual before using this machine.

User's guide CD manuals

Overview

 

 

[User's Guide Copy Operations]

This manual describes details on copy mode opera-

 

tions and the settings of this machine.

 

• Specifications of originals and copy paper

 

Copy function

 

Maintaining this machine

 

Troubleshooting

 

 

[User's Guide Enlarge Display Operations]

This manual describes details on operating proce-

 

dures of the enlarge display mode.

 

Copy function

 

Scanning function

 

G3 fax function

 

Network fax function

 

 

[User's Guide Print Operations]

This manual describes details on printer functions.

 

Printer function

 

• Setting the printer driver

 

 

[User's Guide Box Operations]

This manual describes details on the boxed functions

 

using the hard disk.

 

• Saving data in user boxes

 

• Retrieving data from user boxes

 

• Transferring and printing data from user boxes

 

 

[User's Guide Network Scan/Fax/Network Fax

This manual describes details on transmitting

Operations]

scanned data.

 

• E-mail TX, FTP TX, SMB TX, Save in User Box,

 

 

WebDAV TX, Web Services

 

G3 fax

 

• IP Address Fax, Internet Fax

 

 

[User's Guide Fax Driver Operations]

This manual describes details on the fax driver func-

 

tion that transmits faxes directly from a computer.

 

PC-FAX

 

 

[User's Guide Network Administrator]

This manual describes details on setting methods for

 

each function using the network connection.

 

Network settings

 

• Settings using PageScope Web Connection

 

 

 

bizhub C360/C280/C220

1-2

1.1

Welcome

 

 

 

1

 

 

 

 

 

 

 

User's guide CD manuals

 

Overview

 

 

 

 

 

 

 

 

 

 

[User's Guide Advanced Function Operations]

 

This manual describes details on functions that be-

 

 

 

 

come available by registering the optional license kit

 

 

 

 

and by connecting to an application.

 

 

 

 

Web browser function

 

 

 

 

Image panel

 

 

 

 

PDF Processing Function

 

 

 

 

Searchable PDF

 

 

 

 

• My panel and My address functions

 

 

 

 

 

 

 

[Trademarks/Copyrights]

 

This manual describes details on trademarks and

 

 

 

 

copyrights.

 

 

 

 

Trademarks and copyrights

 

 

 

 

 

 

 

1.1.2User's Guide

This User's Guide is intended for users ranging from those using this machine for the first time to administrators.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting operations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform troubleshooting operation. Limit your troubleshooting operations to the areas explained in this manual.

Should you experience any problems, please contact our service representative.

bizhub C360/C280/C220

1-3

1.2

Conventions used in this manual

1

 

 

 

1.2Conventions used in this manual

1.2.1Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

7 WARNING

-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

7 CAUTION

-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage.

NOTICE

This symbol indicates a risk that may result in damage to this machine or documents.

Follow the instructions to avoid property damage.

Procedural instruction

0This check mark indicates an option that is required in order to use conditions or functions that are prerequisite for a procedure.

1This format number "1" represents the first step.

2This format number represents the order of serial steps.

% This symbol indicates a supplementary explanation of a pro-

The operation

cedural instruction.

procedures are

 

described using

 

illustrations.

%This symbol indicates transition of the control panel to access a desired menu item.

This symbol indicates a desired page.

bizhub C360/C280/C220

1-4

1.2

Conventions used in this manual

1

 

 

 

dReference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ]

Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets.

Bold text

This presents a key name, part name, product name or option name on the control panel.

1.2.2Original and paper indications
Original and paper sizes

The following explains the indication for originals and paper described in this manual.

When indicating the original or paper size, the Y side represents the width and the X side the length.

Original and paper indications

w indicates the paper size with the length (X) being longer than the width (Y).

v indicates the paper size with the length (X) being shorter than the width (Y).

bizhub C360/C280/C220

1-5

2 Before using the Network Scan/Fax/Network Fax functions

2.1

 

 

 

 

Information

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2Before using the Network Scan/Fax/Network Fax functions

This section describes necessary information you should be aware of before using the fax and scan functions of this machine.

2.1Information

7 CAUTION

-To turn the Main Power Switch off and on, first turn the main power off, and then on again after 10 or more seconds has elapsed. Not doing so may result in an operation failure.

2.1.1Transmission function Function type

Using this machine, scanned images can be sent or received via network or telephone line. This User's Guide introduces the following functions.

Functions

Transmission Options

 

 

 

Network scan function

E-Mail

 

FTP

 

SMB

 

User Box

 

WebDAV

 

Web Service

 

 

 

Fax function

Sending and receiving G3 fax

 

Polling

 

 

 

Network fax function

Internet Fax (I-FAX)

 

IP Address Fax

 

 

 

Notes on using fax functions (G3)

Reference

- To use the fax function, the optional Fax Kit FK-502 is required.

Fax data cannot be sent/received in color with this machine.

This machine can connect to the following telephone lines.

-Subscribed telephone lines (including facsimile communication networks)

-PBX (Private Branch exchange, 2-wire)

Check the following for the telephone line to be used.

-You cannot connect a business phone as an external telephone.

-If a digital dedicated line is multiplexed in an enterprise network, fax transmission speed may be limited, or the Super G3 fax may not be available.

Communication error may occur on rare occasions due to the factory default setting. This is because the multiplex device limits the frequency band of the line to the utmost limit based on the assumption that the line is intended for voice communication. Also, these restrictions differ depending on the device that make up the network. For details, contact your network administrator.

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2.1

Information

2

 

 

 

Notes on using Network Fax

The following conditions are required to exist in order to use the Network Fax function.

-The machine is connected to the network. (required)

The machine can be used over a TCP/IP network. First, connect the cable for connecting to the network.

For details, refer to page 4-2. In order to use this machine on a network, settings such as the IP address of the machine must be specified. For details, refer to the [User's Guide Network Administrator].

Notes on using Internet Fax

The following describes the precautions for using the Internet Fax.

-To use the Internet fax function, ask your service representative to configure settings. For details, contact your service representative.

-The following environment is required to use the Internet Fax function.

The machine is connected to the network, capable of E-mail communications.

The Internet FAX function is set to [ON] in [Network Fax Function Settings] of Administrator Settings.

-When an E-mail message is sent, the attachment file may be broken depending on the network status. Make sure the attachment file of the document is not broken after being sent.

-Even if the transmission result screen or the result area of an activity report indicates "----", due to a problem in an Internet pathway, the E-Mail message may not be delivered to the recipient. "----" indicates that the E-mail message was successfully delivered to the server. If the machine receives a message disposition notification (MDN), [OK] appears in the transmission result screen or the result column of an activity report. To send or receive important data, use the G3 fax function.

dReference

For details on [Network Fax Function Settings], refer to the [User's Guide Network Administrator].

Notes on using IP Address Fax

The following describes the precautions for using the IP Address Fax.

-To use the IP Address Fax function, ask your service representative to configure settings. For details, contact your service representative.

-To use the IP Address Fax function, the optional Fax Kit FK-502 is required.

-An extension line cannot be used for the IP Address Fax function.

2.1.2User authentication

To use this machine, some devices have been preset so that you must enter an account or user name and a password. For details on the account or user name available for using the devices, contact your administrator.

Reference

-If [Prohibited Functions When Authentication Error] in Administrator Settings is set to Mode 2 and a user enters an incorrect password the specified number of times, that user will be locked out and will no longer be able to use the machine. For details on unlocking restricted operations, contact your administrator.

-If PageScope Authentication Manager is used for authentication, ask your server administrator about the login procedure.

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2.1

Information

2

 

 

 

MFP authentication

Enter the user name and password, and then press either [Login] or the Access key on the control panel.

External server authentication

Enter the user name, password and server name, and then press either [Login] or the Access key on the control panel.

Account Track

Enter the account name and password, and then press either [Login] or the Access key on the control panel.

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2.1

Information

2

 

 

 

2.1.3Restriction on file name

There are following restrictions on file name.

-Document data that is saved can be given a name.

-The names can contain up to 30 characters.

-You can edit the names after the documents have been saved.

-You can specify the name when saving data. Otherwise, a predefined name is applied to the data.

-If the data is saved without a name specified, names are created by combining the following elements. As an example, the document name "SKMBT_C36009102315230" is described.

Item

Description

 

 

S

This character indicates the mode when the docu-

 

ment is saved.

 

C: Copy

 

S: Fax/Scan, User Box

 

P: Print

 

 

KMBT_C360

This represents the name of the device that

 

scanned the data. The factory default is

 

"KMBT_(product name)". You can change this

 

name in [Device Name] in [Administrator/Machine

 

Settings] in Administrator Settings. Use up to 10

 

characters.

 

 

09102315230

This indicates the year (last two digits), month, day,

 

hour and minutes when the data was scanned. The

 

last digit is a serial number if the document is part

 

of a series of scans.

 

 

_0001

This indicates the page when multi-page data is

 

scanned. This numeral does not appear in "File

 

Name" screen; however, it is added automatically

 

as part of the name when the file is transmitted.

 

Consider this part for FTP or other transmission

 

when a server has restriction regarding file names.

 

 

.TIF

This is the extension for the specified data format.

 

The characters do not appear beside "File Name",

 

but is added automatically as part of the name

 

when the file is transmitted.

 

 

Reference

-"S" appears for documents saved in the Fax/Scan mode screen or the User Box screen.

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2.2

Overview

2

 

 

 

2.2Overview

2.2.1Available operations with Network scan function

"Scanning" refers to the operation of reading the image of an original fed through the ADF or placed on the original glass. The scanning functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data over the network.

E-Mail transmission

Scanned data can be sent to the specified E-mail address. Select destinations from the touch panel of this machine, and send scanned data as an E-mail attachment.

1

 

4

8

2

3

 

5

6

 

7

1.Original

2.Main unit

3.Memory

4.E-mail + scanned data

5.SMTP server

6.POP server

7.Intranet/Internet

8.Receive E-mail message

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2.2

Overview

2

 

 

 

FTP transmission

Upload scanned data to the specified FTP server. Enter the FTP server address and login password from the touch panel of this machine.

Data uploaded to the FTP server can be downloaded from a computer on the network.

1

 

 

2

4

7

3

 

 

 

 

5

 

 

6

1.Original

2.Main unit

3.Memory

4.Scanned data

5.FTP server

6.Intranet/Internet

7.Download

SMB transmission

Scanned data can be sent to a shared folder on a specified computer. Enter the intended host name, file path and other information from the touch panel of this machine.

1

2

4

5

3

1.Original

2.Main unit

3.Memory

4.Scanned data

5.Save to shared folder

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2.2

Overview

2

 

 

 

User Box filing

The scan data can be saved in a User Box created on the hard disk of this machine, allowing the data to be reused. The file name can be entered from the touch panel of this machine when the data is saved.

In addition, received fax data can be saved in the User Box. For details, refer to the [User's Guide Box Operations].

1

2

1.Main unit

2.Hard disk

WebDAV transmission

Upload scanned data to the specified server. Enter the server address and login password from the touch panel of this machine.

The data uploaded to the server can be downloaded from a computer on the network.

1

 

 

2

4

7

3

 

 

 

 

5

 

 

6

1.Original

2.Main unit

3.Memory

4.Scanned data

5.Server

6.Intranet/Internet

7.Download

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2.2

Overview

2

 

 

 

Web Service

If the driver is installed to a computer (Windows Vista) on the network while the computer recognizes this machine, scan operation can be commanded from the computer, and data can be scanned using this machine depending on the purpose and sent to the computer.

1

2

4

3

1.Windows Vista

2.Command scan operation

3.Scanned data

4.Original

Reference

- This function is not available if the optional Image Controller IC-412 v1.1 is installed.

2.2.2Available operations with fax function Sending/receiving G3 fax

G3 fax can be sent or received. Destinations can be selected from the touch panel of this machine for broadcast transmission. Also, some of the edit functions that are available for Scan can be added when sending a fax.

1

2

1.Send

2.Receive

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2.2

Overview

2

 

 

 

Polling

By sending a polling command, original data can be received from the sender's fax machine (Polling RX), and also, original data to be sent with sender's command can be registered beforehand (Polling TX). For polling TX, data can be saved either in the Polling Transmission User Box or Bulletin Board User Box.

1

3 2

4

5

6

1.Receive

2.Send

3.Bulletin board

4.View

5.Register

6.Polling

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2.2

Overview

2

 

 

 

2.2.3Available operations with Network function

Internet Fax

Scanned data will be sent and received as an E-mail attachment (TIFF format) via intranet (in-house network) or Internet. Because a communication is performed over an intranet or the Internet, related costs can be much lower than those required for sending a typical fax. Specify the E-mail address of the destination in order to send data.

1

2

6

7

4

5

 

3

1.Original

2.E-mail + Attachment (TIFF format)

3.Intranet/Internet

4.SMTP server

5.POP server

6.Receive E-mail

7.Receive Internet Fax

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2.2

Overview

2

 

 

 

IP Address Fax

IP Address Fax means FAX that is available on the IP network. To send scanned data, specify any of the IP address, host name or E-mail address of the recipient.

IP Address Fax is different from G3 fax or Internet Fax in the following aspects.

-To send and receive image data, use the SMTP protocol.

-This function is available via the intranet (in-house network) only.

-It does not require a mail server as is required by Internet Fax.

-Fax can be sent or received in color. (Only the differences from G3 fax)

2

3

1

1.Intranet

2.Send

3.Receive

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3 Control Panel/Liquid Crystal

Display

3.1

 

 

 

 

Control panel

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3 Control Panel/Liquid Crystal Display

This section explains the functions of the control panel and liquid crystal display (touch panel) used to operate this machine.

3.1Control panel

Use the control panel for the fax/scan operation. The following describes the buttons and switches of the control panel.

1

 

2

 

3

 

4

22

5

21

 

20

6

19

 

18

7

8

17

16

9

15

 

14 13 12

1110

No.

 

Name

 

Description

 

 

 

 

 

 

 

1

 

Touch Panel

 

Various screens and messages are displayed.

 

 

 

 

Configure the various settings by directly touch-

 

 

 

 

ing the panel.

 

 

 

 

 

2

 

Power Indicator

 

Lights up in blue when the machine is turned on

 

 

 

 

with the main power switch.

 

 

 

 

 

3

 

Sub Power Switch

 

Press this switch to turn on/off machine opera-

 

 

 

 

tions, including copying, printing and scanning.

 

 

 

 

When turned off, the machine enters an energy

 

 

 

 

conservation state.

 

 

 

 

 

4

 

Power Save

 

Press this key to enter Power Save mode. While

 

 

 

 

the machine is in Power Save mode, the indicator

 

 

 

 

on the Power Save key lights up in green and the

 

 

 

 

touch panel goes off. To exit from Power Save

 

 

 

 

mode, press the Power Save key again.

 

 

 

 

 

5

 

Mode Memory

 

Press to register (store) the desired copy/scan

 

 

 

 

settings as a program or to recall a registered

 

 

 

 

copy/scan program.

 

 

 

 

 

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