HTC XV6800 User Manual
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52 Synchronizing InformationWithYour Computer

5.5 Synchronizing via Infrared and Bluetooth

You can connect your XV6800 to the PC and synchronize wirelessly via infrared (IR) or Bluetooth.

To synchronize with a computer via infrared

1.Set up your computer to synchronize through infrared by following these steps:

ForWindowsVista:

a.Open Windows Mobile Device Center on your PC.

b.Click Mobile Device Settings > Connection Settings.

c.Select the Allow connections to one of the followingcheck box, then select Infrared Port (IR).

ForWindows XP:

a.Open ActiveSync on your PC.

b.Click File > Connection Settings.

c.Select the Allow connections to one of the followingcheck box, then select Infrared Port (IR).

2.Line up the infrared (IR) ports of your device and your computer so that they are unobstructed and within close range.

3.On your device, tap Start > Programs > ActiveSync.

4.Tap Menu > Connect via IR.

To synchronize with a computer via Bluetooth

1.Set up Windows Mobile Device Center or ActiveSync on your PC to synchronize through Bluetooth. See the program’s Help for instructions.

2.On your device, tap Start > Programs > ActiveSync.

3.Tap Menu > Connect via Bluetooth. Make sure the Bluetooth function of both your device and the computer are turned on, and they are within close range.

4.If this is the first time you have connected to this computer via Bluetooth, you must first complete the Bluetooth wizard on your device and set up a Bluetooth partnership between your device and the computer. For more information about creating a Bluetooth partnership, see“Bluetooth partnerships” in Chapter 11.

Notes • To preserve battery power, turn off Bluetooth when not in use.

To connect and synchronize your device with a computer via Bluetooth, your computer must have a Bluetooth adapter or dongle.

5.6Synchronizing Music andVideo

If you want to carry your music or other digital media along with you while you travel, set up Microsoft Windows Media Player on your computer to synchronize music and video with your device.

Other than selecting the Media information type to be synchronized, all media synchronization settings must be set in Windows Media Player. Before media can be synchronized, you must do the following:

=Install Windows Media Player Version 11 on the PC. (Windows Media Player 11 works only in Windows XP or later versions).

=Connect your device to the PC with a USB cable. If your device is currently connected using Bluetooth or infrared, you must end that connection before media can be synchronized.

=Set up a sync partnership between your device and your PC’s Windows Media Player.

For more information about Windows Media Player on your device, see“Using Windows Media Player”in Chapter 12.

Chapter 6

Organizing Contacts,

Appointments,Tasks, and

Other Information

6.1 Contacts

6.2 Calendar

6.3 Tasks

6.4 Notes

54 Organizing Contacts, Appointments, Tasks, and Other Information

6.1 Contacts

Contacts is your address book and information storage for the people and businesses you communicate with. Store phone numbers,e-mailaddresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date.You can also add a picture or assign a ring tone to a contact.

From the contact list, you can quickly communicate with people.Tap a contact in the list for a summary of contact information. From there, you can call or send a message.

If you use Outlook on your PC, you can synchronize contacts between your device and PC.

To create a contact on your device

1.Tap Start > Contacts.

2.Tap New and enter the contact information.

3.In the File as field, choose how you want the contact name to appear in the contact list.

4.To add a photo of the contact, tap Select a picture, then select the picture file or tapCamera to take a photo of the contact.This photo appears on the Phone screen when you receive a call from the contact.

5To assign a ring tone to the contact, tap the Ring tone field, scroll through the list of tones, then select a desired tone.

6. When finished, tapOK.

Tips • If someone who is not in your list of contacts calls you, you can create a contact from Call History by tapping and holding a phone number and then tappingSave to Contacts from the shortcut menu.

To save a phone number that is contained in a message, tap the phone number, then tap Menu > Save to Contacts.

In the list of contact information, you’ll see where you can add a picture or assign a ring tone to a contact.

To change contact information

1.Tap Start > Contacts.

2.Tap the contact.

3.Tap Menu > Edit and enter the changes.

4.When finished, tap OK.

Organize and search

To group similar contacts

You can group similar contacts for easier management by assigning them to categories.

1.Create a new contact, or select an existing contact to edit.

2.Tap Categories.

3.Select a preset category such as Business or Personal, or tap New to create your own category.

4.When finished, tap OK.

Note If your contact list has been filtered by a category, that category is automatically assigned when you create a new contact.

Organizing Contacts, Appointments, Tasks, and Other Information 55

To work with the contact list

There are several ways to use and customize the contact list. Here are a few tips:

1.Tap Start > Contacts.

2.In the contact list, do any of the following:

In Name view, you can search for a contact by entering a name or number, or by using the alphabetical index.To switch to Name view, tap Menu >View By > Name.

To see a summary of information about a contact, tap the contact. From there you can also make a call or send a message.

To see a list of available actions for a contact, tap and hold the contact.

To see a list of contacts employed by a specific company, tap Menu >View By > Company, then tap the company name.

To find a contact on your device

There are several ways to find a contact when your contact list is long.

1.Tap Start > Contacts.

2.If you are not in Name view, tap Menu >View By > Name.

3.Do one of the following:

Begin entering a name or phone number in the provided text box until the contact you want is displayed.To show all contacts again, tap the text box and clear the text, or tap the arrow to the right of the text box.

Use the alphabetical index displayed at the top of the contact list.

Filter the list by categories. In the contact list, tap Menu > Filter, then tap a category you’ve assigned to a contact.To show all contacts again, selectAll Contacts.

Share contact information

To beam a contact’s details

You can quickly send contact information to another mobile phone or device through Bluetooth beaming.

1.Tap Start > Contacts, then select a contact.

2.Tap Menu > Send Contact > Beam.

3.Select a device where to beam the contact to.

To send contact information via text messaging

1.Tap Start > Contacts, then select a contact.

2.Tap Menu > Send Contact >Text Message.

3.Select the contact information you want to send, then tap Done.

4.In the new text message, enter the mobile phone number of the recipient, then tap Send.

To send contact information as a vcard

A vCard (virtual business card) is a standard file format used for exchanging contact information. vCard files can be exported to Outlook on the PC. From your device, you can send a vcard containing contact information as a file attachment in an MMS message.

1.Tap Start > Contacts, then select a contact.

2.Tap Menu > Send as vCard.

3.A new MMS message is created with the vcard file attached. Enter the mobile phone number or e-mailaddress of the recipient then tapSend.