HTC XV6800 User Manual

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Setting Up Your XV6800 41

4.2 PersonalizingYour XV6800

TheToday screen shows your upcoming appointments, active tasks, and information about incoming messages.You can customize theToday screen on your XV6800.

To customize theToday screen

1.Tap Start > Settings > Personaltab >Today.

2.On the Appearance tab, select the desired theme for the background of theToday screen.

3.On the Items tab, select the items you want to appear on theToday screen.

Tip To change the order of items displayed on theToday screen, tap the item, and tapMove Up orMove Down.

To add a custom background image

You can use one of your own pictures as the background image on theToday screen. Be aware that pictures can affect the readability of text on theToday screen.

1.Tap Start > Settings > Personaltab >Today.

2.Select the Use this picture as the background check box, and tapBrowse to view a list of your picture files.

3.Tap the file name of the picture you want to use.

4.Tap OK.

To set options for displaying appointments on theToday screen

If you have a large number of appointments, you may want to specify the kind of appointments that are displayed on theToday screen.

1.Tap Start > Settings > Personaltab >Today.

2.Tap the Items tab.

3.Select Calendar and tapOptions.

4.Do any of the following:

Select Next appointment to show only the next appointment in your schedule, orUpcoming appointments to show multiple appointments.

Clear the Display all day events check box if you do not want to displayall-dayevents.

To set options for displaying tasks on theToday screen

If you have a large number of tasks, you may want to specify the kind of tasks that are displayed on theToday screen.

1.Tap Start > Settings > Personaltab >Today.

2.Tap the Items tab.

3.Select Tasks and tapOptions.

4.Do any of the following:

Under Display number of, select the type of tasks you want to appear on theToday screen.

In the Category list, select whether to display only tasks assigned to a specific category or to display all tasks.

42 Setting Up Your XV6800

Customize the Start menu

You can choose which items appear in the Start menu.

1.Tap Start > Settings > Personaltab > Menus.

2.Select the check boxes of the items you want to appear in the Start menu.You can select up to seven items.

Tip You can also create folders and shortcuts to appear on the Start menu. Connect your XV6800 with your PC, then in Windows Explorer of your PC,double-clickMyWindows Mobile-Based Device >Windows > Start Menu

and create the folders and shortcuts that you want.You will see the added items after you synchronize. For more information about synchronizing with the PC, see Chapter 5.

4.3 Customizing Phone Settings and Services

You can customize phone settings, such as the ring type and ring tone to be used for incoming calls, and the keypad tone to be used when entering phone numbers.You can also customize phone services.

To access phone settings and services

Tap Start > Phone, then tapMenu > Options on the Phone screen; or

Tap Start > Settings > Phone.

Ringer and tone settings

To change the ring tone

1.On the Phone screen, tap Menu > Options > Phone tab.

2.In the Ring tone list, tap the sound you want to use.

Tip To use custom*.wav,*.mid,*.mp3, or*.wma files as ring tones, use ActiveSync on your PC to copy the files to the

../Windows/Rings folder on your device. Next, select the sound from the Ring tone list. For more information about copying files to your device, see "Copying Files" later in this chapter.

To change the ring type

You can change the way you are notified of incoming calls. For example, you can choose to be notified by a ring, a vibration, or a combination of both.

1.On the Phone screen, tap Menu > Options > Phone tab.

2.In the Ring type list, tap the desired option.

Keypad tone

You can change the tone you hear when entering a phone number on the keypad. If set to Long tones, the tone is heard continuously for as long as the number on the keypad is pressed. Use this setting if you are

having trouble accomplishing tasks that rely on tones from your phone such as accessing messages from an answering machine. If set to Short tones, the tone is heard only for one or two seconds. If set toOff, no tone

will be heard.

1.From the Phone keypad, tap Menu > Options > Phone tab.

2.In the Keypad list, tap the option you want.

Setting Up Your XV6800 43

Optional phone services

Optional phone services can be easily activated and used on your device if provided by your wireless service provider. Contact your service provider first to ask about the availability of these services.

To enable optional phone services

1.Tap Start > Settings > Personaltab > Phone > Servicestab.

2.Select the service you want to use, then tap Get Settings.

3.Select desired options for the service, then tap OK.

The following are some of the optional phone services that you may find on your device. For more information about how to customize the settings of each service, see Help on your device.

Phone Services

Usage

Location Setting

Allow the mobile phone network to detect your current location via your device’s built-inGPS

 

 

chip.This is especially useful in times of emergency.

 

 

On the upper right of the Phone screen, one of these icons will be shown:

 

 

LOCATION ON (your location can be detected)

 

 

911 ONLY (your location cannot be detected except by 911)

Voice Privacy

Protect conversations from possible eavesdropping, especially when you're roaming.This

 

 

prevents devices such as scanners to pick up your frequency.

Network Service

Choose to accept roaming or restrict your device to phone calls from your home network

 

 

only.

TTY Mode

Allow the use of aTTY (teletypewriter) device with the PDA phone for users who are visually

 

 

or hearing impaired.

Time Synchronization

Choose whether or not to synchronize the time on your device with the mobile network.

 

 

Tip

For more information about how to customize the settings of optional phone services, see Help on your device.

4.4 ProtectingYour XV6800

You can prevent unauthorized access to your device by using password protection.To keep your data more secure, you can set your device to prompt for a password every time the device is turned on or when your device has been idle after a specified amount of time.

To protect your device with a password

1.Tap Start > Settings > Personaltab > Lock.

2.Select the Prompt if device unused for check box, and in the box to the right, select how long your device must be idle before a password is required. In thePassword type box, select the type of password you would like to use. Enter the password and, if necessary, confirm the password.

If your device is configured to connect to a network, use an alphanumeric password for increased security for your device.

3.On the Hint tab, enter a phrase that will help you remember your password, but does not allow others to guess your password.

The hint will be displayed after the wrong password is entered four times.

4.Tap OK.The next time the device is turned on, you will be prompted to enter your password.

Notes • Each time a wrong password is entered, the device response time gets longer until the device appears to be not responding.

If you forget your password, you must follow the instructions in this user manual to clear the memory before you can access your device.

44 Setting Up Your XV6800

To change your password

1.Tap Start > Settings > Personal tab> Lock.You will be prompted to enter your current password.

2.In the Password box, enter your new password.

3.Tap OK.

4.5Other Settings

Device name

The device name is used to identify the device in the following situations:

Synchronizing with a PC

Connecting to a network

Restoring information from a backup

Note If you synchronize multiple devices with the same PC, each device must have a unique name.

To change the device name

1.Tap Start > Settings > Systemtab > About.

2.Tap the Device ID tab.

3.Enter a name.

Note The device name must begin with a letter, consist of letters fromA toZ, numbers from0 to9, and cannot contain spaces. Use the underscore character to separate words.

Display settings

To adjust brightness

1.Tap the Backlight icon () on theToday screen, or tapStart > Settings > System tab >Backlight.

2.On the Brightness tab, move the slider right to increase the brightness, or left to decrease the brightness.

To set the backlight to dim after a time delay

1.Tap the Backlight icon () on theToday screen, or tapStart > Settings > System tab >Backlight.

2.Tap the Battery powertab, or the External powertab.

3.Select the Turn off backlight if device is not used for check box, and specify the time delay.

To increase or decrease the size of text on the screen

1.Tap Start > Settings > Systemtab > Screen >Text Sizetab.

2.Move the slider to increase or decrease the text size.

Setting Up Your XV6800 45

Button settings

To reassign programs or shortcuts to program buttons

Your device may come with programs already assigned to hardware buttons.You can customize these buttons to open the programs you use most, or to perform certain shortcuts such as changing the screen orientation, opening theToday screen, or opening Input Panel.

1.Tap Start > Settings > Personaltab > Buttons.

2.A list of buttons and their current assignments are displayed on the Program Buttons tab.

3.Tap the button you want to reassign.To help you identify the buttons, there are numbers and icons representing the original function of the button.

4.In the Assign a program box, tap the program or shortcut you want to assign.

5.Tap OK.

To adjust the speed for scrolling

Pressing and holding NAVIGATION up or down (Up/Down control) scrolls through the items in a list. Follow these steps to set the scrolling speed.

1.Tap Start > Settings > Personaltab > Buttons > Up/Down Controltab.

2.Do one of the following:

Under Delay before first repeat, move the slider to shorten or lengthen the time that elapses before scrolling begins.

To change the time it takes to scroll from one item to the next, under Repeat rate, move the slider to adjust the speed.

Word completion options

Word completion helps you enter text faster by suggesting words as you enter letters using the on-screenkeyboard or the handwriting recognition methods.You can set the number of suggested words to display, when to show the word list, and more.

1.Tap Start > Settings > Personaltab >Input >Word Completiontab.

2.Make sure the Suggest words when entering text check box is selected.

3.The suggested word list shows one word by default.You can change the number of words to display in the suggested list.

4.Tap OK.

Alarms and notifications

You can set up the correct date, time, and regional settings according to your use.

To set an alarm

1.Tap Start > Settings > Systemtab > Clock & Alarms > Alarmstab.

2.Tap <Description> and enter a name for the alarm.

3.Tap the day of the week for the alarm.You can select multiple days by tapping each desired day.

4.Tap the time to open a clock and set the time for the alarm.

5.Tap the alarm icon ( ) to specify the type of alarm you want.You can choose a flashing light, a single sound, a repeating sound, or vibration.

6.If you choose to play a sound, tap the list next to the Play sound check box and tap the sound you want.

46 Setting Up Your XV6800

To choose how to be notified about events or actions

1.Tap Start > Settings > Personaltab > Sounds & Notifications.

2.On the Sounds tab, choose how you want to be notified by selecting the appropriate check boxes.

3.On the Notifications tab, inEvent, tap an event name and choose how you want to be notified by selecting the appropriate check boxes.You can choose from several options, such as a special sound, a message, or a flashing light.

Tip Turning off sounds and the flashing light helps conserve battery power.

Chapter 5

Synchronizing Information

WithYour Computer

5.1About Synchronization

5.2Setting UpWindows Mobile Device Center

onWindowsVista®

5.3Setting Up ActiveSync onWindows XP®

5.4SynchronizingWithYour Computer

5.5Synchronizing via Infrared and Bluetooth

5.6Synchronizing Music andVideo

48 Synchronizing InformationWithYour Computer

5.1 About Synchronization

You can take information from your computer wherever you go by synchronizing them to your device.The following types of information can be synchronized between your computer and your XV6800:

Microsoft Outlook® information, which include Outlooke-mail,contacts, calendar, tasks, and notes

Media, such as pictures, music and video

Favorites, which are the bookmarked links to your favorite web sites

Files, such as documents and other files

Ways to synchronize

Before you can synchronize, you need to install and set up first the synchronization software on your computer. For more information, see“Setting Up Windows Mobile Device Center on Windows Vista®”and “Setting Up ActiveSync® on Windows XP®.”

You can synchronize your XV6800 with your computer by using one of the following methods:

Connect and synchronize using the supplied Mini USB cable.

Upon connecting the sync cable to your device and your computer, the synchronization process starts automatically.

Connect and synchronize using infrared.

Use your device’s infrared port to create a direct connection between the device and PC quickly. Align the infrared ports and start the connection from your device. For more information, see“Synchronizing via Infrared and Bluetooth”later in this chapter.

Connect and synchronize using Bluetooth.

You must first set up a Bluetooth partnership between your device and your computer before you can synchronize information through Bluetooth. For more information about setting up a

Bluetooth partnership, see Chapter 11. For information about synchronizing through Bluetooth, see “Synchronizing via Infrared and Bluetooth”later in this chapter.

Try to synchronize frequently in order to keep information up-to-datein both your device and your computer.

Note You can also synchronize Outlooke-mail,contacts, calendar, and tasks on your device with the Exchange Server at your work. For more information about setting up your device to synchronize with the Exchange Server, see Chapter 8.

5.2 Setting UpWindows Mobile Device Center onWindowsVista®

MicrosoftWindows Mobile® Device Center is the replacement for Microsoft® ActiveSync® on Windows Vista®.

Set up synchronization

When you connect your device to your PC and start Windows Mobile Device Center for the first time, you are asked to create a Windows Mobile partnership with your XV6800 device. Follow the steps below to create a partnership.

1.Connect your device to your PC. Windows Mobile Device Center configures itself and then opens.

2.On the license agreement screen, click Accept.

3.On the Windows Mobile Device Center’s Home screen, click Set up your device.

Note ChooseConnect without setting up your device if you only want to transfer media files, check for updates, and explore your device but not sync Outlook information.

Synchronizing Information WithYour Computer 49

4. Select the information types that you want to synchronize then click Next.

5. Enter a device name and clickSet Up.

When you finish the setup wizard, Windows Mobile Device Center synchronizes your device automatically. Notice that Outlook e-mailsand other information will appear on your device after synchronization.

UseWindows Mobile Device Center

To open Windows Mobile Device Center, click Start > All Programs >Windows Mobile Device Center on your Windows Vista computer.

On Windows Mobile Device Center, you can do the following:

Click Mobile Device Settingsto view and change synchronization settings.

When you click Pictures, Music and

Video > _ new pictures/video clips are available for import, a wizard guides you to tag and transfer photos from your device to the Photo Gallery on your Windows Vista PC.

Click Pictures, Music andVideo > Add media to your device fromWindows Media Playerto synchronize music and video files using Windows Media™ Player. For more information, see“Using Windows Media Player Mobile”in Chapter 12.

Click File Management > Browse

Windows Mobile Device Center

the contents of your device to view

 

documents and files from your device.

 

Note See Windows Mobile Device Center Help for more information.

50 Synchronizing InformationWithYour Computer

5.3 Setting Up ActiveSync onWindows XP®

The Getting Started Disc that comes with your XV6800 contains Microsoft ActiveSync 4.5 or later. Follow the steps in this section to install and set up ActiveSync on Windows XP or other compatible Windows systems.

Note For a list of compatible Windows systems, please go to:

http://www.microsoft.com/windowsmobile/activesync/activesync45.mspx.

Install ActiveSync

1.Insert the Getting Started Disc into the disc drive on your PC.

2.ActiveSync is available in English and several other languages. Select the desired language then click

Next.

3.Click Setup and Installation.

4.Select the ActiveSync check box and clickInstall.

5.Read the license terms and click Accept.

6.When installation is complete, click Done.

7.On the Getting Started with Windows Mobile screen, click Close.

Set up synchronization

Follow the steps below to set up a synchronization partnership.

1.Connect your device to your PC.The Synchronization Setup Wizard automatically starts and guides you to create a synchronization partnership. Click Next to proceed.

2.To synchronize your device with your PC, clear the Synchronize directly with a server running Microsoft Exchange check box then clickNext.

3.Select the information types that you want to synchronize then click Next.

4.Select or clear the Allow wireless data connections (such as MMS or Internet Calling) on your device while it is connected to your computercheck box according to your preference.

5.Click Finish.

When you finish the wizard, ActiveSync synchronizes your device automatically. Notice that Outlook e-mailsand other information will appear on your device after synchronization.

5.4 SynchronizingWithYour Computer

Connect and synchronize your XV6800 with your PC using the USB cable, infrared or Bluetooth connection.

Start and stop synchronization

You can manually synchronize either from your device or PC.

From your XV6800 device

1.Tap Start > Programs > ActiveSync.

2.Tap Sync.

To end synchronization before it completes, tap Stop.

Tip To delete a partnership with one PC completely, tapMenu > Options, tap the computer name, then tapDelete.

Synchronizing Information WithYour Computer 51

FromWindows Mobile Device Center

1.Click Start > All Programs >Windows Mobile Device Center.

2.Click at the lower left of the Windows Mobile Device Center. To end synchronization before it completes, click.

From ActiveSync on your PC

When you connect your device to your PC, ActiveSync automatically opens on your PC and synchronizes.

=To manually start synchronization, click .

=To end synchronization before it completes, click .

Change which information is synchronized

You can change the information types and the amount of information to synchronize for each type either on your device or your PC. Follow the steps below to change synchronization settings on your device.

Note Before changing synchronization settings on your device, disconnect it from your PC.

1.In ActiveSync on your device, tap Menu > Options.

2.Select the check box for any items you want to synchronize. If you cannot select a check box, you might have to clear the check box for the same information type elsewhere in the list.

3.To change synchronization settings for an information type, for instance, E-mail,select it and tap

Settings.

You can then set the download size limit, specify the time period of information to download, and more.

Notes • Some information types such as Favorites, Files and Media cannot be selected in ActiveSync Options on your device.You can only select or clear these items from your PC’s Windows Mobile Device Center or ActiveSync.

A PC can have sync partnerships with many different Windows Mobile powered devices, but a device can have sync partnerships with at most two PCs only.To ensure that your device will synchronize properly with both PCs, set up the second PC using the same synchronization settings you used on the first PC.

Outlook e-mailcan be synchronized with only one computer.

Sync connection problem

The desktop Microsoft ActiveSync 4.0 and later versions utilize a network type of connection with Windows Mobile powered devices, since this allows faster data transfer than a serial USB connection. When the PC is connected to the Internet or a local network, in some cases, the PC may disconnect the connection with your device in favor of the Internet or network connection.

If this happens, tap Start > Settings > Connectionstab > USB to PC, then clear the Enable advanced network functionalitycheck box.This makes your PC utilize a serial USB connection with your device.

The USBtoPC( ) icon appears on theToday Screen when serial USB connection is used.

52 Synchronizing InformationWithYour Computer

5.5 Synchronizing via Infrared and Bluetooth

You can connect your XV6800 to the PC and synchronize wirelessly via infrared (IR) or Bluetooth.

To synchronize with a computer via infrared

1.Set up your computer to synchronize through infrared by following these steps:

ForWindowsVista:

a.Open Windows Mobile Device Center on your PC.

b.Click Mobile Device Settings > Connection Settings.

c.Select the Allow connections to one of the followingcheck box, then select Infrared Port (IR).

ForWindows XP:

a.Open ActiveSync on your PC.

b.Click File > Connection Settings.

c.Select the Allow connections to one of the followingcheck box, then select Infrared Port (IR).

2.Line up the infrared (IR) ports of your device and your computer so that they are unobstructed and within close range.

3.On your device, tap Start > Programs > ActiveSync.

4.Tap Menu > Connect via IR.

To synchronize with a computer via Bluetooth

1.Set up Windows Mobile Device Center or ActiveSync on your PC to synchronize through Bluetooth. See the program’s Help for instructions.

2.On your device, tap Start > Programs > ActiveSync.

3.Tap Menu > Connect via Bluetooth. Make sure the Bluetooth function of both your device and the computer are turned on, and they are within close range.

4.If this is the first time you have connected to this computer via Bluetooth, you must first complete the Bluetooth wizard on your device and set up a Bluetooth partnership between your device and the computer. For more information about creating a Bluetooth partnership, see“Bluetooth partnerships” in Chapter 11.

Notes • To preserve battery power, turn off Bluetooth when not in use.

To connect and synchronize your device with a computer via Bluetooth, your computer must have a Bluetooth adapter or dongle.

5.6Synchronizing Music andVideo

If you want to carry your music or other digital media along with you while you travel, set up Microsoft Windows Media Player on your computer to synchronize music and video with your device.

Other than selecting the Media information type to be synchronized, all media synchronization settings must be set in Windows Media Player. Before media can be synchronized, you must do the following:

=Install Windows Media Player Version 11 on the PC. (Windows Media Player 11 works only in Windows XP or later versions).

=Connect your device to the PC with a USB cable. If your device is currently connected using Bluetooth or infrared, you must end that connection before media can be synchronized.

=Set up a sync partnership between your device and your PC’s Windows Media Player.

For more information about Windows Media Player on your device, see“Using Windows Media Player”in Chapter 12.

Chapter 6

Organizing Contacts,

Appointments,Tasks, and

Other Information

6.1 Contacts

6.2 Calendar

6.3 Tasks

6.4 Notes

54 Organizing Contacts, Appointments, Tasks, and Other Information

6.1 Contacts

Contacts is your address book and information storage for the people and businesses you communicate with. Store phone numbers,e-mailaddresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date.You can also add a picture or assign a ring tone to a contact.

From the contact list, you can quickly communicate with people.Tap a contact in the list for a summary of contact information. From there, you can call or send a message.

If you use Outlook on your PC, you can synchronize contacts between your device and PC.

To create a contact on your device

1.Tap Start > Contacts.

2.Tap New and enter the contact information.

3.In the File as field, choose how you want the contact name to appear in the contact list.

4.To add a photo of the contact, tap Select a picture, then select the picture file or tapCamera to take a photo of the contact.This photo appears on the Phone screen when you receive a call from the contact.

5To assign a ring tone to the contact, tap the Ring tone field, scroll through the list of tones, then select a desired tone.

6. When finished, tapOK.

Tips • If someone who is not in your list of contacts calls you, you can create a contact from Call History by tapping and holding a phone number and then tappingSave to Contacts from the shortcut menu.

To save a phone number that is contained in a message, tap the phone number, then tap Menu > Save to Contacts.

In the list of contact information, you’ll see where you can add a picture or assign a ring tone to a contact.

To change contact information

1.Tap Start > Contacts.

2.Tap the contact.

3.Tap Menu > Edit and enter the changes.

4.When finished, tap OK.

Organize and search

To group similar contacts

You can group similar contacts for easier management by assigning them to categories.

1.Create a new contact, or select an existing contact to edit.

2.Tap Categories.

3.Select a preset category such as Business or Personal, or tap New to create your own category.

4.When finished, tap OK.

Note If your contact list has been filtered by a category, that category is automatically assigned when you create a new contact.

Organizing Contacts, Appointments, Tasks, and Other Information 55

To work with the contact list

There are several ways to use and customize the contact list. Here are a few tips:

1.Tap Start > Contacts.

2.In the contact list, do any of the following:

In Name view, you can search for a contact by entering a name or number, or by using the alphabetical index.To switch to Name view, tap Menu >View By > Name.

To see a summary of information about a contact, tap the contact. From there you can also make a call or send a message.

To see a list of available actions for a contact, tap and hold the contact.

To see a list of contacts employed by a specific company, tap Menu >View By > Company, then tap the company name.

To find a contact on your device

There are several ways to find a contact when your contact list is long.

1.Tap Start > Contacts.

2.If you are not in Name view, tap Menu >View By > Name.

3.Do one of the following:

Begin entering a name or phone number in the provided text box until the contact you want is displayed.To show all contacts again, tap the text box and clear the text, or tap the arrow to the right of the text box.

Use the alphabetical index displayed at the top of the contact list.

Filter the list by categories. In the contact list, tap Menu > Filter, then tap a category you’ve assigned to a contact.To show all contacts again, selectAll Contacts.

Share contact information

To beam a contact’s details

You can quickly send contact information to another mobile phone or device through Bluetooth beaming.

1.Tap Start > Contacts, then select a contact.

2.Tap Menu > Send Contact > Beam.

3.Select a device where to beam the contact to.

To send contact information via text messaging

1.Tap Start > Contacts, then select a contact.

2.Tap Menu > Send Contact >Text Message.

3.Select the contact information you want to send, then tap Done.

4.In the new text message, enter the mobile phone number of the recipient, then tap Send.

To send contact information as a vcard

A vCard (virtual business card) is a standard file format used for exchanging contact information. vCard files can be exported to Outlook on the PC. From your device, you can send a vcard containing contact information as a file attachment in an MMS message.

1.Tap Start > Contacts, then select a contact.

2.Tap Menu > Send as vCard.

3.A new MMS message is created with the vcard file attached. Enter the mobile phone number or e-mailaddress of the recipient then tapSend.

56 Organizing Contacts, Appointments, Tasks, and Other Information

6.2 Calendar

Use Calendar to schedule appointments, including meetings and other events.Your appointments for the day can be displayed on theToday screen. If you use Outlook on your PC, you can synchronize appointments between your device and PC.You can also set Calendar to remind you of appointments with a sound or flashing light, for example.

You can look at your appointments in several different views (Day, Week, Month,Year, and Agenda).To see detailed appointment information in any view, tap the appointment.

To schedule an appointment

1.Tap Start > Calendar.

2.Tap Menu > New Appointment.

3.Enter a name for the appointment

4.Do one of the following:

If it is a special occasion such as a birthday or a whole-dayevent, set theAll Day option toYes.

If there is a time frame for the appointment, select the start and end dates and time.

5.Specify the type of category for your appointment, so that it can be grouped with other related appointments.Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tapNew to create your own category.

6.When finished, tap OK to return to the calendar.

Notes • All-dayevents do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar.

To cancel an appointment, tap the appointment and tapMenu > Delete Appointment.

Tip To have the time entered automatically in Day view, tap the time slot for the new appointment, and tapMenu > New Appointment.

View appointments

By default, Calendar displays appointments in Agenda view.You can also look at your appointments inDay,

Week, Month, and Yearviews.

To see detailed appointment information in any view, tap the appointment.

To view appointments by category, tap Menu > Filter then select the desired category.

To change the default view that Calendar uses to display appointments, tap Menu >Tools > Options > General tab.Tap theStart in box then choose the calendar view.

When in Month view, you will see the following indicators:

Morning appointment

Afternoon or evening appointment

Both morning and afternoon/evening appointments

All-dayevent

Organizing Contacts, Appointments, Tasks, and Other Information 57

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mailwith contacts who use Outlook or Outlook Mobile.

1.Tap Start > Calendar.

2.Schedule a new appointment, or open an existing one and tap Edit.

3.Tap Attendees.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8.

4.Tap the name of the contact you want to invite.

5.To invite each additional attendee, tap Add and tap the name.

6.Tap OK.

7.The meeting request will be sent to the attendees the next time you synchronize your device with your PC.

Tip To choose thee-mailaccount to use for sending meeting requests, tapMenu >Tools > Options > Appointments tab.Tap theSend meeting requests via box and choose to send via your OutlookE-mailor POP3/IMAP4 account.

Notes • If you’re sending the meeting request using your OutlookE-mailaccount, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server.

When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

To send appointment details as a vCalendar

A vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can be exported to Outlook on the PC.

Tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in an MMS message. For more information about sending MMS messages, see“MMS Messages”in Chapter 7.

6.3 Tasks

Use Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring).You can set reminders for your tasks and you can organize them using categories.

Your tasks are displayed in a task list. Overdue tasks are displayed in red.

To create and categorize a task

1.Tap Start > Programs >Tasks.

2.Tap Menu > NewTask, enter a subject for your task, and fill in information such as start and due dates, priority, and so on.

3.Specify the type of category for your task, so that it can be grouped with other related tasks.Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tapNew to create your own category.

4.When finished, tap OK.

Tip You can easily create a short,to-dotype task. Simply tap theTap here to add a new task box, enter a subject, and tap the Enter button on theon-screenkeyboard. If the task entry box is not available, tapMenu > Options and

select the Show Tasks entry bar check box.

58 Organizing Contacts, Appointments, Tasks, and Other Information

To change the priority of a task

Before you can sort tasks by priority, you need to specify a priority level for each task.

1.Tap Start > Programs >Tasks.

2.Tap the task you want to change the priority for.

3.Tap Edit, and in thePriority box, tap a priority level.

4.Tap OK to return to the task list.

Note All new tasks are assigned a Normal priority by default.

To set a default reminder for all new tasks

You can have a reminder automatically turned on for all new tasks you create.

1.Tap Start > Programs >Tasks.

2.Tap Menu > Options.

3.Select the Set reminders for new itemscheck box.

4.Tap OK to return to the task list.

Note The new tasks must have due dates set in order for the reminder to take effect.

To show start and due dates in the task list

1.Tap Start > Programs >Tasks.

2.Tap Menu > Options.

3.Select the Show start and due datescheck box.

4.Tap OK.

To locate a task

When your list of tasks is long, you can display a subset of the tasks or sort the list to quickly find a specific task.

1.Tap Start > Programs >Tasks.

2.In the task list, do one of the following:

Sort the list.Tap Menu > Sort By, and tap a sort option.

Filter the list by category.Tap Menu > Filter, and tap the category you want displayed.

Tip To filter your tasks further, tap Menu > Filter > ActiveTasksor CompletedTasks.

To send task information as a vCalendar

Tap Menu > Send as vCalendar to send a vCalendar containing task details as a file attachment in an MMS message. For more information about sending MMS messages, see“MMS Messages”in Chapter 7.

Organizing Contacts, Appointments, Tasks, and Other Information 59

6.4 Notes

Notes helps you to quickly capture thoughts, questions, reminders,to-dolists, and meeting notes.You can create handwritten and typed notes, record voice notes, convert handwritten notes to text for easy readability, and send notes to others.

Enter information in Notes

There are several ways to enter information in a note.You can enter typed text by using the on-screenkeyboard or handwriting recognition software.You can use the stylus to write or draw directly on the screen.

To set the default input mode for Notes

If you frequently add drawings to your notes, you may find it helpful to set Writing as the default input mode. If you prefer typed text, selectTyping.

1.Tap Start > Programs > Notes.

2.In the note list, tap Menu > Options.

3.In the Default mode box, tap one of the following:

Writing if you want to draw or enter handwritten text in a note.

Typing if you want to create a typed note.

4.Tap OK.

To create a note

1.Tap Start > Programs > Notes. In the note list, tapNew.

2.Tap the Input Selector arrow next to theInput Method icon on the menu bar, tap the input method you want, and enter your text.

3.If the Input Selector arrow is not displayed, tap theInput Method icon.

4.When finished, tap OK to return to the note list.

Notes • To select handwritten text, tap and hold next to the writing. As soon as dots appear, and before they form a complete circle, quickly drag across the writing.

If a letter crosses three ruled lines, it is treated as a drawing rather than text.

To draw in a note

1.Tap Start > Programs > Notes.

2.In the note list, tap New.

3.To draw on the screen, use the stylus like a pen.

4.A selection box appears around your drawing.

5.When finished, tap OK to return to the note list.

Note To select a drawing (for example, to copy or delete it), tap and hold the drawing briefly. When you lift the stylus, the drawing is selected.

Drawing on the screen

60 Organizing Contacts, Appointments, Tasks, and Other Information

Record a voice note

You can create a stand-alonerecording (voice note) or you can add a recording to a note.

To create a voice note

1.Tap Start > Programs > Notes.

2.Do one of the following:

To create a stand-alonerecording, record from the note list.

To add a recording to a note, create or open a note.

3.If you do not see the Recording toolbar, tap Menu >View RecordingToolbar.

4.Tap the Record icon () to begin recording.

5.Hold your device’s microphone near your mouth or other source of sound.

6.Tap the Stop icon () when finished recording.

7.If you are adding a recording to a note, tap OK to return to the note list when finished.

8.If you are recording in an open note, an icon will appear in the note.

9.If you are creating a stand-alonerecording, the recording will appear in the note list.

Tip To quickly create a recording, press and hold the VOICE COMMAND button, then you can begin to record after a beep sound. Release the button when you are finished.

To change recording formats

1.Tap Start > Settings > Personaltab > Input.

2.Tap the Options tab, and select the desired format you want in theVoice recording format list.

3.Tap OK.

Note You can also change recording formats from within Notes. In the note list, tapMenu > Options > Global Input Options link (at the bottom of the page), then tap theOptions tab.