HTC XV6800 User Manual
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56 Organizing Contacts, Appointments, Tasks, and Other Information

6.2 Calendar

Use Calendar to schedule appointments, including meetings and other events.Your appointments for the day can be displayed on theToday screen. If you use Outlook on your PC, you can synchronize appointments between your device and PC.You can also set Calendar to remind you of appointments with a sound or flashing light, for example.

You can look at your appointments in several different views (Day, Week, Month,Year, and Agenda).To see detailed appointment information in any view, tap the appointment.

To schedule an appointment

1.Tap Start > Calendar.

2.Tap Menu > New Appointment.

3.Enter a name for the appointment

4.Do one of the following:

If it is a special occasion such as a birthday or a whole-dayevent, set theAll Day option toYes.

If there is a time frame for the appointment, select the start and end dates and time.

5.Specify the type of category for your appointment, so that it can be grouped with other related appointments.Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tapNew to create your own category.

6.When finished, tap OK to return to the calendar.

Notes • All-dayevents do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar.

To cancel an appointment, tap the appointment and tapMenu > Delete Appointment.

Tip To have the time entered automatically in Day view, tap the time slot for the new appointment, and tapMenu > New Appointment.

View appointments

By default, Calendar displays appointments in Agenda view.You can also look at your appointments inDay,

Week, Month, and Yearviews.

To see detailed appointment information in any view, tap the appointment.

To view appointments by category, tap Menu > Filter then select the desired category.

To change the default view that Calendar uses to display appointments, tap Menu >Tools > Options > General tab.Tap theStart in box then choose the calendar view.

When in Month view, you will see the following indicators:

Morning appointment

Afternoon or evening appointment

Both morning and afternoon/evening appointments

All-dayevent

Organizing Contacts, Appointments, Tasks, and Other Information 57

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mailwith contacts who use Outlook or Outlook Mobile.

1.Tap Start > Calendar.

2.Schedule a new appointment, or open an existing one and tap Edit.

3.Tap Attendees.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8.

4.Tap the name of the contact you want to invite.

5.To invite each additional attendee, tap Add and tap the name.

6.Tap OK.

7.The meeting request will be sent to the attendees the next time you synchronize your device with your PC.

Tip To choose thee-mailaccount to use for sending meeting requests, tapMenu >Tools > Options > Appointments tab.Tap theSend meeting requests via box and choose to send via your OutlookE-mailor POP3/IMAP4 account.

Notes • If you’re sending the meeting request using your OutlookE-mailaccount, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server.

When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

To send appointment details as a vCalendar

A vCalendar is a standard file format used for exchanging scheduling and task information. vCalendar files can be exported to Outlook on the PC.

Tap Menu > Send as vCalendar to send a vCalendar containing appointment details as a file attachment in an MMS message. For more information about sending MMS messages, see“MMS Messages”in Chapter 7.

6.3 Tasks

Use Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring).You can set reminders for your tasks and you can organize them using categories.

Your tasks are displayed in a task list. Overdue tasks are displayed in red.

To create and categorize a task

1.Tap Start > Programs >Tasks.

2.Tap Menu > NewTask, enter a subject for your task, and fill in information such as start and due dates, priority, and so on.

3.Specify the type of category for your task, so that it can be grouped with other related tasks.Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tapNew to create your own category.

4.When finished, tap OK.

Tip You can easily create a short,to-dotype task. Simply tap theTap here to add a new task box, enter a subject, and tap the Enter button on theon-screenkeyboard. If the task entry box is not available, tapMenu > Options and

select the Show Tasks entry bar check box.

58 Organizing Contacts, Appointments, Tasks, and Other Information

To change the priority of a task

Before you can sort tasks by priority, you need to specify a priority level for each task.

1.Tap Start > Programs >Tasks.

2.Tap the task you want to change the priority for.

3.Tap Edit, and in thePriority box, tap a priority level.

4.Tap OK to return to the task list.

Note All new tasks are assigned a Normal priority by default.

To set a default reminder for all new tasks

You can have a reminder automatically turned on for all new tasks you create.

1.Tap Start > Programs >Tasks.

2.Tap Menu > Options.

3.Select the Set reminders for new itemscheck box.

4.Tap OK to return to the task list.

Note The new tasks must have due dates set in order for the reminder to take effect.

To show start and due dates in the task list

1.Tap Start > Programs >Tasks.

2.Tap Menu > Options.

3.Select the Show start and due datescheck box.

4.Tap OK.

To locate a task

When your list of tasks is long, you can display a subset of the tasks or sort the list to quickly find a specific task.

1.Tap Start > Programs >Tasks.

2.In the task list, do one of the following:

Sort the list.Tap Menu > Sort By, and tap a sort option.

Filter the list by category.Tap Menu > Filter, and tap the category you want displayed.

Tip To filter your tasks further, tap Menu > Filter > ActiveTasksor CompletedTasks.

To send task information as a vCalendar

Tap Menu > Send as vCalendar to send a vCalendar containing task details as a file attachment in an MMS message. For more information about sending MMS messages, see“MMS Messages”in Chapter 7.

Organizing Contacts, Appointments, Tasks, and Other Information 59

6.4 Notes

Notes helps you to quickly capture thoughts, questions, reminders,to-dolists, and meeting notes.You can create handwritten and typed notes, record voice notes, convert handwritten notes to text for easy readability, and send notes to others.

Enter information in Notes

There are several ways to enter information in a note.You can enter typed text by using the on-screenkeyboard or handwriting recognition software.You can use the stylus to write or draw directly on the screen.

To set the default input mode for Notes

If you frequently add drawings to your notes, you may find it helpful to set Writing as the default input mode. If you prefer typed text, selectTyping.

1.Tap Start > Programs > Notes.

2.In the note list, tap Menu > Options.

3.In the Default mode box, tap one of the following:

Writing if you want to draw or enter handwritten text in a note.

Typing if you want to create a typed note.

4.Tap OK.

To create a note

1.Tap Start > Programs > Notes. In the note list, tapNew.

2.Tap the Input Selector arrow next to theInput Method icon on the menu bar, tap the input method you want, and enter your text.

3.If the Input Selector arrow is not displayed, tap theInput Method icon.

4.When finished, tap OK to return to the note list.

Notes • To select handwritten text, tap and hold next to the writing. As soon as dots appear, and before they form a complete circle, quickly drag across the writing.

If a letter crosses three ruled lines, it is treated as a drawing rather than text.

To draw in a note

1.Tap Start > Programs > Notes.

2.In the note list, tap New.

3.To draw on the screen, use the stylus like a pen.

4.A selection box appears around your drawing.

5.When finished, tap OK to return to the note list.

Note To select a drawing (for example, to copy or delete it), tap and hold the drawing briefly. When you lift the stylus, the drawing is selected.

Drawing on the screen

60 Organizing Contacts, Appointments, Tasks, and Other Information

Record a voice note

You can create a stand-alonerecording (voice note) or you can add a recording to a note.

To create a voice note

1.Tap Start > Programs > Notes.

2.Do one of the following:

To create a stand-alonerecording, record from the note list.

To add a recording to a note, create or open a note.

3.If you do not see the Recording toolbar, tap Menu >View RecordingToolbar.

4.Tap the Record icon () to begin recording.

5.Hold your device’s microphone near your mouth or other source of sound.

6.Tap the Stop icon () when finished recording.

7.If you are adding a recording to a note, tap OK to return to the note list when finished.

8.If you are recording in an open note, an icon will appear in the note.

9.If you are creating a stand-alonerecording, the recording will appear in the note list.

Tip To quickly create a recording, press and hold the VOICE COMMAND button, then you can begin to record after a beep sound. Release the button when you are finished.

To change recording formats

1.Tap Start > Settings > Personaltab > Input.

2.Tap the Options tab, and select the desired format you want in theVoice recording format list.

3.Tap OK.

Note You can also change recording formats from within Notes. In the note list, tapMenu > Options > Global Input Options link (at the bottom of the page), then tap theOptions tab.

Chapter 7

Exchanging Messages

7.1 Messaging

7.2 Text Messages

7.3 MMS Messages

7.4Setting Up E-mailAccounts

7.5Using E-mail