Canon MF6550, MF6560, MF6580CX, MF6530, MF6580 User Manual

...
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Advanced Fax

Features

Advanced Copy

Features

1

2Advanced Guide

ENG

Network

 

3

Remote UI

Series

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Table of Contents

Please read this guide before operating this equipment.

How to Use This Guide

Index

After you finish reading this guide, store it in a safe place

for future reference.

 

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Advanced Fax

1

Manuals for the Machine

Features

 

Advanced Copy

2

 

 

Features

Machine Set-Up

 

 

 

 

 

 

 

Network

 

Software Installation

Starter Guide

3

 

 

 

Remote UI

 

 

 

 

4

Basic Features

 

 

 

 

 

Maintenance

Basic Guide

System Monitor

 

Machine Settings

5

Specifications

 

 

 

 

 

 

 

Reports and Lists

Advanced Features

 

 

 

6

Network and Remote User Interface

Advanced Guide

 

System Monitor

(This Document)

Troubleshooting

 

Reports and Lists

 

 

7

 

 

 

 

 

Appendix

 

Scanning Features

 

8

 

Scanner Driver Guide

 

 

 

 

 

 

 

 

 

CD-ROM

CD-ROM

Table of Contents

Index

CD-ROM Indicates the manual is supplied in PDF format in the accompanying CD-ROM.

To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe Systems Incorporated website (http://www.adobe.com).

Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.

The machine illustration on the cover may differ slightly from your machine.

i

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Advanced Fax

1 Legal Notices

Features

 

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Trademarks

Canon, the Canon logo, imageCLASS, and NetSpot are trademarks of Canon Inc. Microsoft and Windows are registered trademarks of Microsoft Corporation.

All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

Copyright

Copyright © 2006 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

Disclaimer

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

Appendix

8

Table of Contents

 

Index

ii

 

Canon MF6550, MF6560, MF6580CX, MF6530, MF6580 User Manual

TOP

Back Previous Next

Advanced Fax

1 Things You Can Do

Features

 

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Table of Contents

Index

Specify a recipient with a

Look up a particular

Send a fax at a specified

single key

recipient

time

 

AAAAA

 

 

BBBBB

 

 

CCCCC

 

One-Touch Speed Dialing

Address Book Dialing

Delayed Sending

→ Basic Guide

→ p. 1-3

→ p. 1-15

Specify a recipient with a

Redial when the line is busy

Receive faxes in memory

two-digit code

 

without printing out

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Coded Speed Dialing

Automatic Redialing

Memory Reception

→ Basic Guide

→ p. 1-4

→ p. 1-10

Specify multiple recipients

Send a fax to multiple

Select a scan mode depending on

with a single key

recipients

the type of image

 

 

ABC

 

 

ABC

 

 

ABC

 

 

ABC

Group Dialing

Broadcasting

Image Quality

→ Basic Guide

→ p. 1-15

→ Basic Guide

iii

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Table of Contents

Index

Adjust the density level of scanned images

Density

→ Basic Guide

Enlarge or reduce copied images

A A

Zoom Ratio

→ Basic Guide

Sort copies by page order

AAAA

AAAA

 

AAAABBBB

AAAA

 

AAAA

AAAA

 

BBBBCCCC

AAAA AAAA

AAAABBBB

CCCC1DDDD

1

AAAA

BBBBCCCC

1

DDDD2

 

CCCCDDDD

AAAA

 

AAAA

3

 

1

DDDD

 

AAAA

4

 

1

Collate Copying

→ p. 2-2

Make two-sided copies

 

 

 

 

 

D

 

 

 

 

 

ABC

 

DEF

 

 

E

 

 

 

AFBC

 

 

 

 

 

E

ABC

 

DEF

 

 

AFBC

ABC

 

DEF

 

 

F

 

 

 

ABC

ABC

 

DEF

 

 

ABC

1

 

2

 

1

 

 

 

 

 

 

Two-Sided Copy

→ p. 2-3

Copy two documents on one sheet

 

 

 

 

 

 

 

 

ABC

 

D

 

 

ABC

DEF

A

BC

 

E

 

 

 

AFBC

 

 

 

 

A

DEF

 

E

 

 

ABC

DEF

BC

 

AFBC

 

 

 

DEF

 

F

 

 

ABC

DEF

A

BC

 

ABC

 

 

 

 

 

DEF1

 

ABC

 

 

ABC

DEF

 

DEF

 

1

2

 

1

 

 

 

 

 

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2 on 1 Combination

→ p. 2-5

Print a document from a PC

EABC E F FABC FABC

ABC

1

Printing

→ Online Help

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Back Previous Next

Specify detailed scanning options to suit various images

EABC E F FABC

FABC

ABC

1

Scanning

→ Scanner Driver Guide

Send a fax from a PC

PC Faxing

→ Online Help

Access and manage the machine from a PC

Remote UI

→ p. 4-1

iv

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Back Previous Next

Advanced Fax

1 Table of Contents

Features

 

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Manuals for the Machine ................................................................................

i

Legal Notices.................................................................................................

ii

Things You Can Do ......................................................................................

iii

How to Use This Guide.................................................................................

xi

Using the Top Page ...............................................................................

xi

Using the Chapter Topic List.................................................................

xii

1 Advanced Fax Features (MF6550/MF6560/MF6580 Only)...........................................

1-1

Dialing Features ........................................................................................

1-3

Using Address Book............................................................................

1-3

Redialing .............................................................................................

1-4

Switching Temporarily to Tone Dialing................................................

1-5

Dialing an Overseas Number (With Pauses).......................................

1-6

Optional Settings for One-Touch/Coded Speed Dialing......................

1-6

Table of Contents

 

Index

v

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Receiving Features....................................................................................

1-8

Setting Receive Mode .........................................................................

1-8

Memory Reception ............................................................................

1-10

Remote Reception ............................................................................

1-12

Printing Received Documents...........................................................

1-13

Additional Fax Modes ..............................................................................

1-15

Broadcasting .....................................................................................

1-15

Delayed Sending...............................................................................

1-15

Sending Two-Sided Documents........................................................

1-16

Canceling Fax Jobs .................................................................................

1-17

2 Advanced Copy Features ..............................................................................................

2-1

Advanced Copy Features ..........................................................................

2-2

Collate Copy........................................................................................

2-2

Reserved Copy ...................................................................................

2-3

Two-Sided Copying.............................................................................

2-3

2 on 1 Combination .............................................................................

2-5

Frame Erase .......................................................................................

2-6

Canceling Copy Jobs...............................................................................

2-10

Table of Contents

 

Index

vi

 

TOP

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Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

3 Network (MF6580 Only) .................................................................................................

3-1

System Requirements ...............................................................................

3-3

Using a TCP/IP Network............................................................................

3-4

Interface Settings.......................................................................................

3-5

Communication Environment Setup ..........................................................

3-7

Preparation for Protocol Settings.............................................................

3-10

Settings from the Operation Panel of the Machine ...........................

3-10

Settings Using ARP/PING Commands..............................................

3-12

Settings Using NetSpot Device Installer ...........................................

3-13

Protocol Settings .....................................................................................

3-16

Settings from the Operation Panel of the Machine ...........................

3-16

Settings Using a Web Browser (Remote UI).....................................

3-19

Setting Up a Computer for Printing/Sending a Fax .................................

3-22

Machine Connection Method (LPD/Raw)..........................................

3-22

Print Server Settings .........................................................................

3-25

Machine Management .............................................................................

3-26

Machine Management Using Web Browser (Remote UI) .................

3-26

Machine Management Using NetSpot Device Installer.....................

3-26

Machine Management Using NetSpot Console ................................

3-26

Table of Contents

 

Index

vii

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Table of Contents

Index

4 Remote UI (MF6580 Only)..............................................................................................

4-1

System Requirements ...............................................................................

4-3

Using the Remote UI .................................................................................

4-4

Starting the Remote UI........................................................................

4-4

Displaying Device Status and Information.................................................

4-6

Job Management.......................................................................................

4-7

Managing Print Jobs ...........................................................................

4-7

Viewing the Print Log ..........................................................................

4-8

Viewing the Activity Log ......................................................................

4-9

Managing the Address Book ...................................................................

4-10

Viewing and Editing One-Touch or Coded Speed Dialing.................

4-10

Customizing System Settings..................................................................

4-14

Customizing System Information ......................................................

4-14

Import/Export Function ............................................................................

4-17

Saving the Address Book..................................................................

4-17

Loading an Address Book .................................................................

4-18

Saving Additional Functions Settings in Files (Export)......................

4-20

Loading Additional Functions Settings Files (Overwrite/Import)........

4-21

Device Custom Settings ..........................................................................

4-23

viii

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Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

5 System Monitor ..............................................................................................................

5-1

Checking Job and Machine Status ...........................................................

5-2

Checking Transmission/Reception Results (MF6550/MF6560/

 

MF6580 Only) .....................................................................................

5-2

Checking and Deleting Transmitting/Received Documents Stored in

 

Memory (MF6550/MF6560/MF6580 Only) ..........................................

5-2

Checking and Deleting Copy Jobs ......................................................

5-3

Checking and Deleting Print Jobs .......................................................

5-3

6 Reports and Lists...........................................................................................................

6-1

Summary of Reports and Lists ..................................................................

6-2

Printing Reports Automatically (MF6550/MF6560/MF6580 Only) .............

6-3

TX REPORT........................................................................................

6-3

RX REPORT .......................................................................................

6-4

ACTIVITY REPORT ............................................................................

6-5

Table of Contents

 

Index

ix

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

7 Troubleshooting.............................................................................................................

7-1

General Problems .....................................................................................

7-2

Paper Feeding Problems ..........................................................................

7-4

Faxing Problems (MF6550/MF6560/MF6580 Only) .................................

7-5

Sending Problems...............................................................................

7-5

Receiving Problems ............................................................................

7-9

Copying Problems ..................................................................................

7-14

Printing Problems ...................................................................................

7-15

Telephone Problems (MF6550/MF6560/MF6580 Only) .........................

7-17

Network Problems (MF6580 Only) .........................................................

7-18

Customer Support ..................................................................................

7-20

Customer Support (U.S.A) ................................................................

7-20

Customer Support (Canada) .............................................................

7-20

8 Appendix.........................................................................................................................

8-1

Glossary ....................................................................................................

8-2

Index........................................................................................................

8-12

Table of Contents

 

Index

x

 

TOP

Back Previous Next

Advanced Fax

1

How to Use This Guide

Features

 

Advanced Copy

2

 

 

 

Features

 

 

 

 

Using the Top Page

Network

 

3

 

 

 

 

 

 

 

Remote UI

4

 

 

 

 

 

 

 

System Monitor

 

 

 

TOP

5

 

 

Back Previous Next

 

Advanced Fax

1

ENG

 

 

Features

 

 

 

 

 

Reports and Lists

Advanced Copy

2

Advanced Guide

Features

 

 

6

Network

3

 

 

 

 

 

 

 

 

Troubleshooting

 

Remote UI

4

Series

 

 

 

7

System Monitor

 

 

 

5

 

 

 

 

 

Reports and Lists

 

Appendix

 

 

6

 

8

Troubleshooting

 

 

 

7

 

 

Appendix

8

 

 

 

 

 

 

 

 

Table of Contents

Please read this guide before operating this equipment.

How to Use This Guide

Index

After you finish reading this guide, store it in a safe place

for future reference.

 

Table of Contents

Index

Returns to the last page opened.

Displays the previous or next page.

Returns to the top page.

Displays the “How to Use This Guide” page.

Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.

xi

TOP

Back Previous Next

Advanced Fax

1

 

Features

Using the Chapter Topic List

 

Advanced Copy

2

 

 

 

 

 

Features

 

 

 

 

 

 

 

 

 

 

 

Network

3

 

 

 

 

 

 

 

 

 

 

TOP

Remote UI

 

 

 

Back

Previous

Next

4

Advanced Fax

1

1 Advanced Fax Features (MF6550/MF6560/MF6580 Only)

 

Features

 

Advanced Copy

 

2

 

 

 

 

Features

Dialing Features....................................................................................... 1-3

System Monitor

 

 

 

Network

3

Using Address Book ............................................... 1-3

5

 

 

 

Redialing................................................................. 1-4

 

Remote UI

 

 

4

Switching Temporarily to Tone Dialing.................... 1-5

 

 

 

 

Dialing an Overseas Number (With Pauses) .......... 1-6

 

 

System Monitor

 

Reports and Lists

5

Optional Settings for One-Touch/Coded Speed

 

 

Dialing .............................................................1-6

 

6

Reports and Lists

Receiving Features.................................................................................. 1-8

 

 

6

 

Troubleshooting

Setting Receive Mode ............................................ 1-8

Troubleshooting

 

7

Memory Reception ............................................... 1-10

 

 

7

Appendix

Remote Reception................................................ 1-12

 

 

 

8

Printing Received Documents .............................. 1-13

 

 

 

 

 

 

 

 

Appendix

8

 

 

 

 

 

 

 

 

 

 

 

 

 

Table of Contents

 

 

 

 

 

Index

 

 

 

1-1

 

 

 

 

 

 

Returns to the last page opened. Displays the previous or next page. Returns to the top page.

Table of contents for the chapter.

Quick links to the list of things you can do, topics for each chapter, table of contents, and the index.

Table of Contents

 

Index

xii

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine.

WARNING

Indicates a warning that may lead to death or serious injury if not observed.

CAUTION

Explains how to avoid actions that could injure you or damage your machine.

NOTE

Explains operating restrictions and how to avoid minor difficulties.

In addition, this guide uses distinctive notations to identify keys and information in the LCD:

The keys you press appear in square brackets: [Stop].

Information in the LCD appears in angle brackets: <TRANSMIT>.

Table of Contents

 

Index

xiii

 

TOP

Back Previous Next

Advanced Fax

Features

Advanced Copy

Features

Network

Remote UI

System Monitor

1

1 Advanced Fax Features (MF6550/MF6560/MF6580 Only)

2

 

 

 

 

 

 

 

Dialing Features.......................................................................................

1-3

3

 

Using Address Book ...............................................

1-3

 

Redialing

1-4

 

 

4

 

Switching Temporarily to Tone Dialing....................

1-5

 

Dialing an Overseas Number (With Pauses)

1-6

 

 

5

 

Optional Settings for One-Touch/Coded Speed

 

 

Dialing .............................................................

1-6

Reports and Lists

Receiving Features

1-8

6

Setting Receive Mode

1-8

Troubleshooting

Memory Reception

1-10

7

Remote Reception

1-12

Appendix

 

 

8

Printing Received Documents ..............................

1-13

Table of Contents

 

Index

1-1

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Additional Fax Modes............................................................................

1-15

Broadcasting.........................................................

1-15

Delayed Sending ..................................................

1-15

Sending Two-Sided Documents ...........................

1-16

Canceling Fax Jobs ...............................................................................

1-17

Table of Contents

 

Index

1-2

 

TOP

Back Previous Next

Advanced Fax

1 Dialing Features

Features

 

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

The machine provides the following dialing features: address book dialing, redialing, and temporary tone dialing.

Using Address Book

Address book dialing enables you to search for a particular recipient registered in the machine. This is useful when you forget which one-touch speed dialing key or coded speed dialing code the recipient you want is registered under.

1. Press [FAX].

2. Press [Address Book].

If no recipient is registered for speed dialing, <NOT

REGISTERED> is displayed.

3. Use a numeric key to enter the first letter of the recipient’s name.

For example, if you want to search for a name that starts with the letter “H”, press [4] (GHI) once or twice.

Entries starting with the letter you entered are displayed if any entries are registered.

Press [] to switch between input modes: [:A]: Letter mode

[:1]: Number mode

Ex.

A D D R E S S B O O K

: A

H I J K

4. Use [] or [] to search for the recipient’s name.

Pressing [] displays the names of other recipients in alphabetical order.

Pressing [] displays them in reverse order.

5.When the recipient’s name is displayed, press [OK].

6.Press [Start] to dial the number.

When you set the documents on the platen glass, use [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start dialing.

NOTE

When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS>, the machine starts dialing automatically after a preset time.

Table of Contents

 

Index

1-3

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Redialing

Redialing can be done manually or automatically. For automatic redialing, you can set how many times the machine redials and the time between redials.

Redialing Manually

1. Press [FAX].

2. Press [Redial] to dial the last number you entered using the numeric keys.

To cancel manual redialing, press [Reset].

3. Press [Start] to dial the number.

When you set the documents on the platen glass, use [] or [] to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start dialing.

NOTE

When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS>, the machine starts dialing automatically after a preset time.

Redialing Automatically

1.

Press [Additional Functions].

2.

Use [

 

 

] or [

 

] to select <FAX

 

 

 

 

 

 

SETTINGS>, then press [OK].

3. Use [] or [] to select <TX SETTINGS>, then press [OK].

4. Use [] or [] to select <AUTO REDIAL>, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

6. Confirm that <REDIAL TIMES> is displayed, then press [OK].

7. Use [], [], or numeric keys to enter the number of redials the machine will make, then press [OK].

8. Confirm that <REDIAL INTERVAL> is displayed, then press [OK].

Table of Contents

 

Index

1-4

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

9. Use [], [], or numeric keys to enter the time (in minutes) between redials, then press [OK].

10.Confirm that <TX ERROR REDIAL> is displayed, then press [OK].

11.Use [] or [] to select <ON> or <OFF>, then [OK].

<ON>: Resends all documents once if final transmission made by automatic redialing is interrupted.

<OFF>: Does not redial when final transmission is interrupted.

12.Press [Stop] to return to standby mode.

Switching Temporarily to Tone Dialing

If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).

NOTE

To talk to the other party, you will need to connect an external telephone to the machine.

1. Press [FAX].

2. Press [Hook].

NOTE

Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.

3. Use the numeric keys to dial the required information service.

4. When the recorded message of the information service answers, press [Tone] to switch to tone dialing.

5. Use the numeric keys to enter the numbers requested by the information service.

6. If you want to receive faxes, press [Start].

7. When finished, press [Hook] to disconnect the call.

Tone dialing is canceled when you disconnect the call.

Table of Contents

 

Index

1-5

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

Dialing an Overseas Number (With Pauses)

When you dial or register an overseas number, you may need to insert a pause within the number.

1. Set documents.

2. Press [FAX].

3. Use the numeric keys to dial the international access code.

For details on international access codes, contact your local telephone company.

4. If necessary, press [Pause] to enter a twosecond pause.

Ex.

T E L = 1 2 3 p

<p> in the fax/telephone number represents a certain amount of pause time, set in the <PAUSE TIME> menu.

For a longer pause press [Pause] again.

5. Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient.

6. Press [Pause] to enter a 10second pause at the end of the number.

<P> at the end of the fax/telephone number represents a 10-second pause.

7. Press [Start].

Optional Settings for One-Touch/Coded Speed Dialing

You can specify the following advanced function settings for each one-touch/coded speed dialing recipient registered in the machine: international, TX speed, and ECM (Error Correction Mode) transmission options.

1. Press [Additional Functions].

2. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

Table of Contents

 

Index

1-6

 

TOP

Back Previous Next

Advanced Fax

Features 1

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

3. Press [] or [] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].

4. Use the one-touch speed dialing key, or [Coded Dial] and the numeric key (for a twodigit code), to select the desired recipient, then press [OK].

You can also select a one-touch/coded speed dialing recipient with [] or [].

5. Press [] or [] to select <OPTIONAL SETTING>, then press [OK].

6. Press [] or [] to select <ON>, then press [OK].

7. Confirm that <INTERNATIONAL> is displayed, then press [OK].

8. Press [] or [] to select the most effective transmission option, then press [OK].

<DOMESTIC>: Normally select this option.

<LONG DISTANCE 1-3>: Select one of these options if you experience transmission errors during an international call.

9. Confirm that <TX SPEED> is displayed, then press [OK].

10.Press [] or [] to select the sending speed (4800 bps to 33600 bps), then press [OK].

NOTE

If transmission errors occur frequently, lower the speed.

11.Confirm that <ECM> is displayed, then press [OK].

12.Press [] or [] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].

13.Press [Stop] to return to standby mode.

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Advanced Fax

1 Receiving Features

Features

 

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

You can set the receive mode that suits your needs. The machine also provides the following receiving features: memory reception, and remote reception.

Setting Receive Mode

To determine the right mode for you, see “Set the Machine for Receiving Faxes,” in the Starter Guide.

1.

Press [Additional Functions].

2.

Use [

 

 

] or [

 

] to select <FAX

 

 

 

 

 

 

SETTINGS>, then press [OK].

3. Confirm that <RX MODE> is displayed, then press [OK].

4. Use [] or [] to select the desired receive mode, then press [OK].

<FaxOnly>: Answers all calls as faxes.

<FaxTel>: Switches between fax and voice calls automatically. For optional settings, see “FaxTel: Optional Settings,” on p. 1-9. <AnsMode>: Receives faxes automatically and records voice messages.

<DRPD> (Distinctive Ring Pattern Detection): Distinguishes between fax and voice calls using distinctive ring patterns. Select the ring pattern assigned by your telephone company. For optional settings, see “DRPD: Optional Settings,” on p. 1-10. <Manual>: Does not answer any calls. You have to manually receive faxes.

NOTE

For <FaxTel> or <Manual>, make sure an external telephone is connected to the machine.

For <AnsMode>, make sure an answering machine is connected to the machine.

For <DRPD>, subscription to a DRPD service is required. Contact your telephone company for availability.

5.Press [Stop] to return to standby mode.

Manual Reception

When you select <Manual> in <RX MODE>, follow the procedure below to receive a fax.

1. When the telephone rings, pick up the external telephone.

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6

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8

2. Confirm that the modem’s connecting sound is heard, then press [Start].

3. Hang up the external telephone.

FaxTel: Optional Settings

If required, change the optional settings as follows:

1.

Press [Additional Functions].

2.

Use [

 

 

] or [

 

] to select <FAX

 

 

 

 

 

 

SETTINGS>, then press [OK].

3. Use [] or [] to select <RX SETTINGS>, then press [OK].

4. Use [] or [] to select <FAX/TEL OPT. SET>, then press [OK].

5. Confirm that <RING START TIME> is displayed, then press [OK].

6. Use [], [], or the numeric keys to select the duration (0 to 30 seconds) for which the machine detects the fax tone before it starts ringing, then press [OK].

7. Confirm that <F/T RING TIME> is displayed, then press [OK].

8. Use [] or [] to select the duration (15 to 300 seconds) for the phone to ring, then press [OK].

9. Confirm that <F/T SWITCH ACTION> is displayed, then press [OK].

10.Use [] or [] to select the action the machine will take after the ringing ends, then press [OK].

<RECEIVE>: Switches to receive mode. <DISCONNECT>: Disconnects the call.

11.Press [Stop] to return to standby mode.

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Features 1

Advanced Copy

Features 2

Network

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4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

DRPD: Optional Settings

If required, change the optional settings as follows:

1.

Press [Additional Functions].

2.

Use [

 

 

] or [

 

] to select <FAX

 

 

 

 

 

 

SETTINGS>, then press [OK].

3. Use [] or [] to select <RX SETTINGS>, then press [OK].

4. Use [] or [] to select <DRPD:SELECT FAX>, then press [OK].

5. Use [] or [] to select a ring pattern, then press [OK].

<DOUBLE RING> <SHORT-SHORT-LONG> <SHORT-LONG-SHORT> <OTHER RING TYPE> <NORMAL RING>

6. Press [Stop] to return to standby mode.

Memory Reception

The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out). You can also set the machine to store all documents in memory without automatically printing them.

1.

Press [Additional Functions].

2.

Use [

 

 

] or [

 

] to select <SYSTEM

 

 

 

 

 

 

SETTINGS>, then press [OK].

3.

Use [

 

 

] or [

 

] to select

 

 

 

 

 

 

<COMMUNICATIONS>, then press [OK].

4. Use [] or [] to select <MEMORY LOCK>, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

NOTE

When you select <OFF>, the machine starts to print the received documents in memory.

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Appendix

8

6. Confirm that <PASSWORD> is displayed, then press [OK].

7. Use the numeric keys to enter the memory reception password (up to seven digits), then press [OK].

Ex.

P A S S W O R D

1 2 3 4 5 6 7

8. Confirm that <REPORT PRINT> is displayed, then press [OK].

9. Use [] or [] to select <ON> or <OFF>, then press [OK].

<ON>: Prints a memory reception report.

<OFF>: Does not print a memory reception report.

10.Confirm that <MEMORY RX TIME> is displayed, then press [OK].

Perform steps 10 to 15 to specify the period of memory reception.

11.Use [] or [] to select <ON>, then press [OK].

12.Confirm that <MEM RX START TIME> is displayed, then press [OK].

13.Use the numeric keys to enter the start time (in 24-hour format), then press [OK].

Ex.

M E M R X S T A R T T I M E

0 0 : 0 0

14.Confirm that <MEM. RX END TIME> is displayed, then press [OK].

15.Use the numeric keys to enter the end time, then press [OK].

16.Press [Stop] to return to standby mode.

Printing All Documents Stored in Memory

1. Perform steps 1 to 3 in “Memory Reception,” on p. 1-10.

2. Use [] or [] to select <MEMORY LOCK>, then press [OK]

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3. Use the numeric keys to enter the memory reception password, then press [OK].

4. Use [] or [] to select <OFF>, then press [OK].

Remote Reception

Remote reception enables you to use an external telephone connected to the machine to receive faxes manually. This can be useful when the machine is not nearby or is being used by someone else.

NOTE

This function is not available when <ENERGY IN SLEEP> in <COMMON SETTINGS> is set to <LOW>.

Registering Remote Reception ID

Follow this procedure if you want to change the default remote reception ID of 25.

1. Press [Additional Functions].

2. Use [] or [] to select <FAX SETTINGS>, then press [OK].

3. Use [] or [] to select <RX SETTINGS>, then press [OK].

4. Use [] or [] to select <REMOTE RX>, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

6. Press [Clear] twice to delete the default remote reception ID of 25.

7. Use the numeric keys to enter a new remote reception ID (00 to 99), then press [OK].

8. Press [Stop] to return to standby mode.

Receiving a Fax Remotely

1. When you receive a call, pick up the external telephone.

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2. Use the numeric keys to enter the two-digit remote reception ID to start reception.

3. When the reception is complete, hang up the telephone.

Printing Received Documents

The machine provides the following printing features: received image reduction and two-sided printing.

Received Image Reduction

You can print received documents in a reduced size.

1. Press [Additional Functions].

2. Use [] or [] to select <FAX SETTINGS>, then press [OK].

3. Use [] or [] to select <PRINTER SETTINGS>, then press [OK].

4. Confirm that <RECEIVE REDUCTION> is displayed, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

6. Use [] or [] to select <RECEIVE REDUCTION> or <REDUCE DIRECTION>, then press [OK].

If you select <REDUCE DIRECTION>, skip to step 10.

7. Use [] or [] to select <AUTO> or <FIXED REDUCTION>, then press [OK].

If you select <AUTO>, adjust the image reduction automatically. Skip to step 9.

8. Use [] or [] to select a preset reduction ratio (97%, 95%, 90%, or 75%), then press [OK].

9. Confirm that <REDUCE DIRECTION> is displayed, then press [OK].

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Features 2

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6

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8

10.Use [] or [] to select <VERTICAL ONLY> or <HORIZ & VERTICAL>, then press [OK].

<VERTICAL ONLY>: Reduces the document vertically only. <HORIZ & VERTICAL>: Reduces the document both horizontally and vertically.

11.Press [Stop] to return to standby mode.

Two-Sided Printing

You can print received documents on both sides of the paper.

1. Press [Additional Functions].

2. Use [] or [] to select <FAX SETTINGS>, then press [OK].

3. Use [] or [] to select <PRINTER SETTINGS>, then press [OK].

4. Use [] or [] to select <TWO-SIDED PRINT>, then press [OK].

5. Use [] or [] to select <ON>, then press [OK].

6. Press [Stop] to return to standby mode.

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Advanced Fax

1 Additional Fax Modes

Features

 

Advanced Copy

Features 2

Network

3

Remote UI

4

System Monitor

5

Reports and Lists

6

Troubleshooting

7

Appendix

8

The machine provides the following additional fax modes: broadcasting, delayed sending, and sending two-sided documents.

Broadcasting

Broadcasting enables you to send the same document to multiple recipients.

1. Set documents.

2. Press [FAX].

3. Use the numeric keys, one-touch speed dialing key, coded speed dialing code, or address book dialing to enter a recipient.

4. Repeat step 3 to enter all required recipients (up to 124), then press [Start].

NOTE

You can only enter one recipient by regular dialing with the numeric keys.

Delayed Sending

Delayed sending enables you to start transmission at a specified time. You can combine other fax features with delayed sending.

1. Set documents.

2. Press [FAX].

3. Press [Delayed TX].

4. Use the numeric keys to enter the time you want to start sending, then press [OK].

Enter the time in the 24-hour format.

Enter all the numbers, including zeros.

Ex.

T X T I M E S E T T I N G

2 0 : 0 0

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8

5. Use the numeric keys, one-touch speed dialing key, coded speed dialing code, or address book dialing to enter a recipient.

You can send the same document to a maximum of 124 recipients, at a preset time.

6. Press [Start].

NOTE

When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS>, the machine starts dialing automatically after the preset time for this setting is passed. However, when you manually enter a recipient, be sure to press [Start].

If the specified time for delayed sending passes during a temporary power failure (that recovers within a hour), the fax document will be sent at the specified time on the next day.

Sending Two-Sided Documents

You can set the machine to automatically turn over two-sided documents in the ADF, and scan each side separately.

1. Set documents in the ADF.

2.

Press [FAX].

3.

Press [Two-Sided].

4.

Use [

 

 

] or [

 

] to select <BOOK TYPE> or

 

 

 

 

 

<CALENDAR TYPE>, then press [OK].

<BOOK TYPE>: The front and back sides of the document have the same top-bottom orientation.

<CALENDAR TYPE>: The front and back sides of the document have opposite top-bottom orientations.

5. Use the numeric keys, one-touch speed dialing key, coded speed dialing code, or address book dialing to enter a recipient.

6. Press [Start].

To cancel all settings and return to standby mode, press [Stop].

NOTE

When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS>, the machine starts dialing automatically after the preset time for this setting is passed. However, when you manually enter a recipient, be sure to press [Start].

If the specified time for delayed sending passes during a temporary power failure (that recovers within a hour), the fax document will be sent at the specified time on the next day.

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