Brother FAX-878 User Manual

G U I D E

U S E R ’ S

FAX-878

Verion 0

®

ARL/ASA/NZ

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: FAX-878

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the bottom of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

©2008 Brother Industries, Ltd.

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

i

Safety precautions

To use the fax machine safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the fax machine. Before you clean the fax machine, make sure you have unplugged the telephone line cord first and then the

power cord from the electrical socket.

Do not handle the plug with wet hands. Doing this might cause an electrical shock. DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.

After you have just used the fax machine, some internal parts are extremely HOT! Please be careful.

WARNING

■Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket.

Never install telephone wiring during a lightning storm. Never install a telephone socket in a wet location.

■This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.

■If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

■If metal objects, water or other liquids get inside the machine, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.

■This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a qualified electrician.

■Always make sure the plug is fully inserted.

■DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.

ii

IMPORTANT SAFETY INSTRUCTION

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2.Avoid using this product (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3.Do not use this product to report a gas leak in the vicinity of the leak.

4.Use only the power cord provided with the fax machine. SAVE THESE INSTRUCTIONS

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°C - 35°C.

Caution

■Avoid placing the fax machine in a high-traffic area.

■Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

■Do not expose the fax machine to direct sunlight, excessive heat, moisture, or dust.

■Do not connect the fax machine to electrical sockets controlled by wall switches or automatic timers.

■Disruption of power can wipe out information in the fax machine’s memory.

■Do not connect the fax machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.

■Avoid interference sources, such as speakers or the base units of cordless phones.

iii

iv

Quick Reference Guide

Sending faxes

Automatic transmission

1Insert the document face down in the ADF (up to 10 pages).

2Enter the fax number you want to call.

3Press Fax Start.

Receiving faxes

Select Receive Mode

1Press Receive Mode to select FAX ONLY,

FAX/TEL, TAD:ANSWER MACH. or MANUAL.

If you select FAX/TEL, make sure you set Ring Delay and F/T Ring Time. (See Setting the Ring Delay on page 5-2 and

Setting the F/T Ring Time (FAX/TEL mode only) on page 5-2.)

Storing numbers

Storing One-Touch Dial numbers

1Press Menu/Set, 6, 1.

2Press a One-Touch key where you want to store a number.

3Enter a number (up to 20 digits), and then press

Menu/Set.

4Enter a name up to 15 characters (or leave it blank), and then press

Menu/Set.

5Press ▲ or ▼ to select the type of number and press

Menu/Set.

6Press ▲ or ▼ to select if you set ANTI JUNK to ON

(or OFF) and press Menu/Set. (Not available in Australia and New Zealand)

7Press Stop/Exit.

Storing Speed-Dial numbers

1Press Menu/Set, 6, 2.

2Using the dial pad, enter a two-digit Speed-Dial location number (00-99), and then press Menu/Set.

3Enter a number (up to 20 digits), and then press

Menu/Set.

4Enter a name (up to 15 characters) or leave it blank, and then press

Menu/Set.

5Press ▲ or ▼ to select the type of number and press

Menu/Set.

6Press ▲ or ▼ to select if you set ANTI JUNK (Not available in Australia and New Zealand) to ON (or OFF) and press

Menu/Set.

7Press Stop/Exit.

v

Dialling operations

One-Touch Dialling

1Insert the document face down in the ADF.

2Press the One-Touch key of the number you want to call.

3Press Fax Start.

Speed-Dialling

1Insert the document face down in the ADF.

2Press Search/Mute, then press # and the two-digit Speed-Dial number.

3Press Fax Start.

Using Search

1Insert the document face down in the ADF.

2Press Search/Mute and use the dial pad to enter the first letter of the name you are looking for.

3

Press ▲ or the memory.

▲

to search

4Press Fax Start, when the LCD shows the name you want to call.

Making copies

Making a single copy

1Insert the document face down in the ADF.

2Press Copy/Reports twice.

Sorting multiple copies

1Insert the document face down in the ADF.

2Press Copy/Reports.

3Enter the number of copies you want (up to 99).

4Press Menu/Set.

5Press ▲ or ▼ to select SORT, and then press

Copy/Reports.

vi

Table of Contents

1	Introduction ...........................................................	1-1
	Using this Guide .............................................................	1-1
	Finding information ....................................................	1-1
	Symbols used in this Guide .......................................	1-1
	Part names ................................................................	1-2
	FAX-878 control panel overview.....................................	1-3
	Fax tones and handshake .........................................	1-5
	ECM (Error Correction Mode)....................................	1-5
	Connections....................................................................	1-6
	Connecting an external telephone .............................	1-6
	Connecting an external telephone answering device
	(TAD).......................................................................	1-6
	Multi-Line connections (PABX) ..................................	1-8
2	Paper ......................................................................	2-1
	About paper ....................................................................	2-1
	Handling and using plain paper .................................	2-1
	How to load paper......................................................	2-2
3	On-Screen Programming ......................................	3-1
	User-friendly programming .............................................	3-1
	Menu table .................................................................	3-1
	Navigation keys ..............................................................	3-2
4	Initial Setup ............................................................	4-1
	Getting started ................................................................	4-1
	Setting the Date and Time .........................................	4-1
	Setting the Station ID.................................................	4-2
	Setting the Beeper Volume........................................	4-4
	Setting the Speaker Volume ......................................	4-4
	Setting the Ring Volume ............................................	4-4
	Setting PABX (Australia and New Zealand only).......	4-5
	Setting Tone or Pulse dialling mode
	(Not available for New Zealand)..............................	4-5
5	Setup Receive ........................................................	5-1
	Basic receiving operations..............................................	5-1
	Choosing the Receive Mode......................................	5-1
	Setting the Ring Delay ..............................................	5-2
	Setting the F/T Ring Time (FAX/TEL mode only) ......	5-2
	Fax Detect .................................................................	5-3
	Printing a reduced incoming fax (Auto Reduction) ....	5-4
	Reception into memory..............................................	5-4
	Receiving a fax at the end of a conversation.............	5-4
	Advanced receiving operations.......................................	5-5
	Operation from extension telephones........................	5-5
	For FAX/TEL mode only ............................................	5-5
	Remote Call Transfer.................................................	5-5

vii

Changing the remote codes ......................................	5-6
Printing a fax from the memory..................................	5-7
Polling ........................................................................	5-7
Sequential Polling ......................................................	5-8
Telephone Services ........................................................	5-9
Caller ID (Caller IDentification)
(Not available for some countries) ..........................	5-9
Advantages of Caller ID.............................................	5-9
How Does the Caller ID Work?................................	5-10
Selecting a Caller ID from the Memory
for Call Reply.........................................................	5-11
Telephone Service for Australia
(Telstra® FaxStream® Duet®) .....................................	5-13
Distinctive Ringing (Telstra® FaxStream® Duet®) ....	5-13
Telephone Service for New Zealand ............................	5-15
FaxAbility .................................................................	5-15
Telephone Service for Some Countries........................	5-17
Distinctive Ringing
(For Singapore and Hong Kong) ...........................	5-17
6 Setup Send.............................................................	6-1
How to dial ......................................................................	6-1
Manual dialling...........................................................	6-1
One-Touch dialling.....................................................	6-1
Speed-dialling ............................................................	6-1
Search .......................................................................	6-1
Fax Redial..................................................................	6-2
How to fax.......................................................................	6-2
Automatic transmission..............................................	6-2
Manual transmission..................................................	6-3
Sending a fax at the end of a conversation ...............	6-3
Basic sending operations................................................	6-3
Sending faxes using multiple settings........................	6-3
Contrast .....................................................................	6-4
Fax resolution ............................................................	6-4
Multiple Resolution Transmission ..............................	6-5
Cancelling a fax in progress ......................................	6-5
Cancelling a scheduled job........................................	6-5
Advanced sending operations ........................................	6-6
Composing the electronic Cover Page ......................	6-6
Broadcasting..............................................................	6-8
Overseas Mode .........................................................	6-8
Call Reservation ........................................................	6-9
Delayed Fax.............................................................	6-10
Setting up Polled Transmit (Standard).....................	6-11
Setup for Polling Transmit with Secure Code ..........	6-11
Secure Polling..........................................................	6-12
Memory Transmission .............................................	6-12
Out of Memory message .........................................	6-13
Interrupting Delayed Fax and Polled Transmit jobs. 6-13
TX Lock System.......................................................	6-13

viii

7 Quick-Dial numbers and dialling options............		7-1
	Storing numbers for easy dialling ...................................	7-1
	Storing One-Touch Dial numbers/Storing Junk
	Fax/Call numbers ...................................................	7-1
	Storing Speed-Dial numbers/Storing Junk Fax/Call
	numbers ..................................................................	7-2
	Changing One-Touch and Speed-Dial numbers........	7-3
	Setting up Groups for Broadcasting...........................	7-4
	Dialling options ...............................................................	7-5
	Manual dialling...........................................................	7-5
	On Hook dialling ........................................................	7-5
	One-Touch dialling.....................................................	7-5
	Speed-Dialling ...........................................................	7-5
	Search .......................................................................	7-6
	Pause.........................................................................	7-6
	Mute...........................................................................	7-6
	Redial (Telephone) ....................................................	7-6
	Redial (Fax) ...............................................................	7-6
	Tone or Pulse ............................................................	7-7
8	Remote Fax Options..............................................	8-1
	Fax Forwarding...............................................................	8-1
	Setting up Fax Forwarding.........................................	8-1
	Setting Fax Storage ........................................................	8-2
	Turning off Remote Fax Options................................	8-2
	Setting your remote access code ...................................	8-2
	Remote Retrieval ............................................................	8-3
	Using your remote access code ................................	8-3
	Remote commands....................................................	8-4
	Retrieving fax messages ...........................................	8-5
	Changing your Fax Forwarding number ....................	8-5
9	Printing reports .....................................................	9-1
	FAX settings and activity ................................................	9-1
	Customizing the Transmission Verification Report ....	9-1
	Setting the Journal Period .........................................	9-1
	Printing reports ..........................................................	9-2
	How to print a report ..................................................	9-2
10 Making copies......................................................		10-1
	Using the fax machine as a copier................................	10-1
	Copy operations............................................................	10-1
	Making a single copy ...............................................	10-1
	Copy options: Single or Multiple copies, Sort/Stack,
	Reduce/Enlarge ....................................................	10-2
	Legal limitations ............................................................	10-3
11 Important information .........................................		11-1
	Important safety instructions for Australia.....................	11-1
	Important Information for New Zealand ........................	11-2
	Important Safety Instructions ..................................	11-2
	Important Information for Some Countries....................	11-5
	Important Safety Instructions ...................................	11-5

ix

	Trademarks...................................................................	11-7
	Shipment of the fax machine ........................................	11-7
12 Troubleshooting and routine maintenance.......		12-1
	Troubleshooting ............................................................	12-1
	Error messages .......................................................	12-1
	Compatibility ............................................................	12-4
	Document Jam or Paper Jam ..................................	12-4
	If you are having difficulty with the fax machine ......	12-6
	Routine maintenance....................................................	12-8
	Cleaning the print head............................................	12-8
	Cleaning the scanner...............................................	12-9
	Changing the ribbon ................................................	12-9
G Glossary ................................................................		G-1
S	Specifications .......................................................	S-1
	General ...........................................................................	S-1
	Copy ...............................................................................	S-1
	Fax..................................................................................	S-2
I	Index ........................................................................	I-1
A Accessory List......................................................		A-1

x

xi

1 Introduction

Using this Guide

Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by reading this Guide.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Symbols used in this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.

Bold	Bold typeface identifies specific keys on the fax
	machine control panel.
Italics	Italicized typeface emphasizes an important
	point or refers you to a related topic.

Courier New Courier New typeface identifies the messages on the LCD of the fax machine.

Warnings inform you what to do to avoid possible personal injury.

Electrical Hazards alert you to possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the fax machine.

1 - 1 Introduction

Part names

■ Front view

	1 Power Cord		5 Document
	(Example for		Support
	Australia)		6 Paper Wire
	2 Telephone
			Extension
	Line Cord
			7 Paper Tray
	3 Telephone Handset
			8 Paper Guides
	4 Handset Curled		9 Control Panel
	Cord		10 Cover Open
			Lever
	No.	Name	Description
	1	Power Cord	Use to connect the fax machine to the
			electrical socket.
	2	Telephone Line Cord	Connect the fax machine to a telephone
			wall socket.
	3	Telephone Handset	Use when receiving or making voice
			calls.
	4	Handset Curled Cord	Use to connect the handset to the fax
			machine.
	5	Document Support	Supports the document in the ADF.
	6	Paper Wire Extension	Supports the paper in the paper tray.
	7	Paper Tray	Load paper here.
	8	Paper Guides	Press and slide to fit the document width.
	9	Control Panel	Use the keys and display to control the
			fax machine.
	10	Cover Open Lever	To open the top cover, lift this lever.
	■ Back view
	11 AC Power		13 External
			Telephone Line
	Connector
			Socket
			12 Telephone
			Line Socket
	No.	Name	Description
	11	AC Power Connector	Plug in the power cord here.
	12	Telephone Line Socket	Plug in the telephone line here.
		(LINE)
	13	External Telephone Line	Plug in the telephone line of an external
		Socket (EXT.)	telephone here.

Introduction 1 - 2

FAX-878 control panel overview

1 14

	13
	12
2	11

3

4

5

6

7

8

9

10

1LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and use your fax machine.

2One-Touch Keys

These 6 keys give you instant access to 12 previously stored Quick-Dial numbers.

3Shift

To access One-Touch numbers 7 to 12, hold down Shift as you press One-Touch key.

4Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

The # key lets you temporarily switch the dialling type during a telephone call from "PULSE" to "TONE" (not available in New Zealand).

5Recall

Use this key to gain access to an outside line (for Australia and New Zealand only) and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.

6Search/Mute

Lets you look up numbers stored in the dialling memory, lets you put calls on hold and lets you dial stored numbers by pressing # and a two-digit number.

7Stop/Exit

Stops a fax, cancels an operation or exits from the menu.

8Copy/Reports

With document in the ADF: Makes a copy.

Without document in the ADF: Lets you access the Reports menu.

9Receive Mode

Use to select how your fax machine will handle incoming calls.

:Fax Start

Starts an operation, such as sending a fax.

1 - 3 Introduction

AResolution

Adjusts the resolution when you send a fax or make a copy.

BHook

Lets you dial telephone and fax numbers without lifting the handset.

CRedial/Pause

Redials the last number you called. It also inserts a pause in Quick-Dial numbers.

DNavigation Keys: Menu/Set

The same key is used for menu and set operations.

Lets you access the menu to program and store your settings in the fax machine.

or

Press to scroll forward or backward to see a menu selection.

—OR—

You can press these keys to adjust the beeper, ring or speaker volume.

or

Press to scroll through the menus and options.

You can also use these keys to do a numerical search for stored numbers.

Introduction 1 - 4

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake” with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE.

If the fax machine is set to the FAX ONLY mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show RECEIVE. To cancel the receiving, press Stop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

Pay special attention to the directions for connecting a TAD in this chapter. (See Connecting an external telephone answering device (TAD) on page 1-6.)

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the fax machine.

The fax machine must have enough memory for this feature to work.

1 - 5 Introduction

Connections

Connecting an external telephone

You can connect a separate telephone as shown in the diagram below.

Before you connect the external telephone, remove the protective film from the EXT. jack on the machine.

.

Extension

Telephone

External

Telephone

(Example for Australia)

Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE and, if the fax handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the fax, lift the handset and press Hook.

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

Introduction 1 - 6

Do not connect a TAD elsewhere on the same phone line.

Before you connect the external telephone answering machine, remove the protective film from the EXT. jack on the machine.

TAD

TAD

(Example for Australia)

Connections

The external TAD must be connected as shown above.

1Set your external TAD to one or two rings. (The fax machine’s Ring Delay setting does not apply.)

2Record the outgoing message on your external TAD.

3Set the TAD to answer calls.

4Set the Receive Mode to

TAD:ANSWER MACH..

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

2Limit your speaking to 20 seconds.

We recommend beginning your OGM with an initial 5-second silence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if the fax machine has trouble receiving, then you must re-record the OGM to include it.

1 - 7 Introduction

Multi-Line connections (PABX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. We recommended all our fax machines be connected to a discreet line. Although same fax machines will work with a particular PABX, we cannot guarantee that the unit will operate properly.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the fax machine to work with a PABX

1It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX.

2If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

Introduction 1 - 8

2 Paper

About paper

Handling and using plain paper

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Paper specifications for the paper tray

Size:	A4
Weight:	64 to 90 g/m2
Thickness:	0.08 to 0.12 mm
Capacity:	up to 30 sheets

The fax machine can only scan an image 208 mm wide, regardless of how wide the paper is.

Do not use cardboard, newspaper, or fabric.

Do not use paper:

■that is extremely shiny or highly textured

■that was previously printed by a printer

■that cannot be arranged uniformly when stacked

■that is made with a short grain

■that is curled, wrinkled, folded, ripped, stapled, paperclipped, pasted, or taped

2 - 1 Paper

How to load paper

To load paper

Before you add paper, remove all of the paper from the paper tray.

1Fan the stack of paper well to avoid paper jams and mis-feeds.

Tap the stack of paper so the edges are even.

2Gently insert the paper.

The side to be printed on must be face down.

Side	Print

Paper

When you use letter size paper, remove paper guides as shown in the illustration.

paper guide

click

paper guide

click

Back side of the paper tray

1Press the small click of the paper tray.

2Press the paper guide to the direction of the arrow.

Paper 2 - 2

3 On-Screen Programming

User-friendly programming

The fax machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer.

Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program the fax machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide if you use the Menu table that begins on page 3-3. These pages will help you understand the menu selections and options that are found in the fax machine programs.

You can program the fax machine by pressing Menu/Set, followed by the menu numbers.

For example to set RESOLUTION to FINE:

Press Menu/Set, 3, 4 and ▲ or ▼ to select FINE. Press Menu/Set.

3 - 1 On-Screen Programming

Navigation keys

		Access the menu
		Go to the next menu level
		Accept an option
		Scroll through the current
		menu level
		Go back to the previous menu
		level
		Go forward to the next menu
		level
		Exit the menu
	You can access the menu mode by pressing Menu/Set.
	When you enter the menu, the LCD	SELECT ↑ ↓ & SET
	scrolls.
	Press 1 for Initial Setup	1.INITIAL SETUP
	—OR—
	Press 2 for Setup Receive menu	2.SETUP RECEIVE
	—OR—
	Press 3 for Setup Send menu	3.SETUP SEND
	—OR—
	Press 4 for Cancel Job menu	4.CANCEL JOB
	—OR—
	Press 5 for Interrupt menu	5.INTERRUPT
	—OR—
	Press 6 for Set Quick-Dial menu	6.SET QUICK-DIAL
	—OR—
	Press 7 for Setup Reports menu	7.REPORT SETTING
	—OR—
	Press 8 for Remote Fax Opt menu	8.REMOTE FAX OPT
	—OR—
	Press 0 for Miscellaneous menu	0.MISCELLANEOUS

You can scroll more quickly through each menu level by pressing the arrow key (▲ or ▼) for the direction you want. Select an option by pressing Menu/Set when that option appears on the LCD.

Then the LCD shows the next menu level.

Press ▲ or ▼ to scroll to your next menu selection.

Press Menu/Set. When you finish setting an option, the LCD shows ACCEPTED.

On-Screen Programming 3 - 2

	Press the Menu numbers.
	(ex. Press 1, 2 for Date/Time)
			—OR—
									to
			to select	to select		to accept			exit
Main			Menu	Options		Descriptions			Page
Menu			Selections
			1. TONE/PULSE	TONE	Selects the dialling mode.				4-5
			(not	PULSE
			available in
			New
			Zealand)
			2. DATE/TIME	—	Puts the date and time on				4-1
					the LCD and in the
	SETUP				headings of faxes you
					send.
			3. STATION	—	Program your name, fax				4-2
	INITIAL.		ID		number to appear on
					each page you fax.
			4. BEEPER	OFF	Adjust the volume level of				4-4
				LOW	the beeps that sound
1				HIGH	when you press a key, an
					error occurs or a
					document is sent or
					received.
			5. PBX	ON	Turn on if PABX (Private				4-5
			(Australia	OFF	Automatic Branch
			and New		Exchange) is connected
			Zealand		to your machine.
			only)
			1. RING	02-10	Sets the number of rings				5-2
	RECEIVE		DELAY	(example for	before your fax machine
				Australia)	answers in FAX/TEL,
					FAX ONLY.
			2. F/T RING	20-55(20)	Sets the time for				5-2
	SETUP.		TIME	(for New	“FAX/TEL pseudo-ring”
				Zealand)	in FAX/TEL (F/T) Mode.
				20-70(20)
2			3. FAX	ON	Receive fax messages				5-3
			DETECT	SEMI	without pressing the
				OFF	Fax Start key.

The factory setting (option) is shown in bold.

3 - 3 On-Screen Programming

Press the Menu numbers.

(ex. Press 1, 2 for Date/Time)

—OR—

to

to select

to select

to accept

exit

Main

Menu

Options

Descriptions

Page

Menu

Selections

4. REMOTE

ON

You can answer calls at

5-5

CODE

(

51, #51,

an external or extension

81)

phone and use codes to

(

91, #91,

turn the fax machine on

81 for New

or off. You can also

Zealand)

transfer a voice call from

SETUP.RECEIVE (Continued)

6. MEM.

OFF

your cordless phone to

5-4

ON

Automatically stores any

your fax machine. You

can personalize these

codes.

5. AUTO

ON

Reduces size of incoming

5-4

REDUCTION

OFF

faxes.

2

RECEIVE

OFF

incoming faxes in its

memory if it runs out of

paper.

7. POLLING

STANDARD

Sets up your fax machine

5-7

RX

SECURE

to poll another fax

TIMER

machine.

1. COVERPG

NEXT FAX ONLY

Automatically sends a

6-6

SETUP

ON

programmable cover

OFF

page or prints a sample

PRINT SAMPLE

coverpage.

2. COVERPAGE

—

Program a customized

6-6

NOTE

message for fax cover

page.

SEND

3. CONTRAST

AUTO

Change the lightness or

6-4

LIGHT

darkness of a fax you are

SETUP3.

DARK

sending.

4. RESOLUTION

S.FINE

page.

6-4

STANDARD

Allows you to change

FINE

resolutions page by

PHOTO

5. OVERSEAS

ON

If you are having difficulty

6-8

MODE

OFF

sending faxes overseas,

set this to on.

6. CALL

ON

You can send a fax, then

6-9

RESERVE

OFF

speak or print a sample

PRINT SAMPLE

call back message.

The factory setting (option) is shown in bold.

On-Screen Programming 3 - 4

		Press the Menu numbers.
		(ex. Press 1, 2 for Date/Time)
				—OR—
										to
				to select	to select		to accept			exit
	Main			Menu	Options	Descriptions				Page
	Menu			Selections
				7. DELAYED	—	Set the time of day in 24				6-10
				FAX		hour format that the
	SETUP.SEND (Continued)					delayed faxes will be
						sent.
				8. POLLED TX	STANDARD	Set up your fax machine				6-11
					SECURE	with a document to be
						retrieved by another fax
						machine.
	3
				9. MEMORY TX	NEXT FAX ONLY	You can send faxes from				6-12
					ON	memory.
					OFF
		JOB		—	—	Cancel a delayed fax or				6-5
						polling job.
		4.CANCEL
		INTERRUPT5.		—	—	Send a fax now, even if				6-13
						you have your fax
						machine set to send a fax
						later, or if you have it set
						for Polling.
		-DIAL		1. ONE-TOUCH	—	Stores One-Touch Dial				7-1
				DIAL		numbers, so you can dial
						by pressing one key.
		QUICK
				2. SPEED-DIAL	—	Stores Speed-Dial				7-2
						numbers, so you can dial
		6.SET				by pressing a few keys.
				3. SETUP	—	Sets up a Group number				7-4
				GROUPS		for broadcasting.
		SETTING		1. XMIT	ON	Initial setup for				9-1
				PERIOD	EVERY 6 HOURS	period.
				REPORT	OFF	Transmission Verification
				2. JOURNAL	EVERY 30 FAXES	Report and Fax Journal				9-1
		REPORT			EVERY 12 HOURS
					EVERY 7 DAYS
					EVERY 24 HOURS
					EVERY 2 DAYS
	7.				OFF

The factory setting (option) is shown in bold.

3 - 5 On-Screen Programming

	Press the Menu numbers.
	(ex. Press 1, 2 for Date/Time)
			—OR—
											to
			to select			to select		to accept			exit
Main			Menu		Options		Descriptions				Page
Menu			Selections
			1. FORWARD/	OFF			Sets the fax machine to				8-2
			STORE	FAX FORWARD			forward fax messages or
	OPT			FAX STORAGE			to store incoming faxes in
							the memory so you can
	FAX						retrieve them while you
							are away from your fax
	REMOTE.						machine.
							Retrieval.
			2. REMOTE	---			You must set your own				8-3
			ACCESS				code for Remote
8
			3. PRINT	—			Print incoming faxes				5-7
			DOCUMENT				stored in the memory.
			1. TX LOCK	—			Prohibits most functions				6-13
							except receiving faxes.
			2. COMPATIBILITY	NORMAL			If interference on your				12-4
				BASIC			phone line interrupts your
							faxes, try the ‘BASIC’
							setting.
			3. CALLER ID	DISPLAY ID			View and dial back, or				5-9
				PRINT REPORT			print a list of the last 30
	MISCELLANEOUS.						Caller IDs stored in
							memory.
			4. DISTINCTIVE	ON			The telephone				5-14
				OFF			company's Distinctive
							Ring allows you to have a
							voice number and fax
							number on the one phone
0							line.
			4. FAXABILITY	ON			If you have FaxAbility				5-15
			(New	OFF			from Telecom, you can
			Zealand				use this function to store
			only)				the ringing pattern of your
							fax number. And if you
							set it to ON, you should
							use the registered
							number as a fax number
							only.

The factory setting (option) is shown in bold.

On-Screen Programming 3 - 6

4 Initial Setup

Getting started

Setting the Date and Time

When the fax machine is not in use, it will display the date and time. If you set up the Station ID, the date and time displayed by your fax machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

1 Press Menu/Set, 1, 2.

2.DATE/TIME

2Enter the last two digits of the year.

Press Menu/Set.

3Enter two digits for the month. Press Menu/Set.

(For example, enter 09 for September, or 10 for October.)

4Enter two digits for the day. Press Menu/Set.

(For example, enter 06.)

5Enter the time in 24-Hour format. Press Menu/Set.

(For example, enter 15:25 for 3:25 P.M.)

6Press Stop/Exit.

The LCD now shows the date and time whenever the fax machine is in Standby mode.

4 - 1 Initial Setup