Brother 575 User Manual

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Storing Speed-Dialnumbers

You can store Speed-Dialnumbers, so that when you dial you will only have to press a few keys (Search/Speed Dial,#, thetwo-digitnumber, andFax Start). The fax machine can store 100Speed-Dialnumbers.

1

Press Menu/Set,6,2.

2.SPEED-DIAL

2

 

Use the dial pad to enter a

#05:

 

two-digitSpeed-Dialnumber

 

ENTER & SET

 

(00-99).

 

(For example, press 0 5.)

 

3

Press Menu/Set.

 

Enter the phone or fax number (up to 20 digits).

 

Press Menu/Set.

 

To enter a pause in the dialing sequence, press

Redial/Pause. (SeePause on page7-7.)

4 Use the dial pad to enter the

NAME:

name (up to 15 characters).

 

Press Menu/Set.

(You can use the chart on page 4-2to help you enter letters.)

OR

Press Menu/Set to store the number without a name.

5 Press ▲ or ▼ to select the type of number and press

Menu/Set.

 

FAX

a fax only number

TEL

a telephone (voice) number

FAX/TEL

both a fax and telephone (voice) number

CHAIN

a number (usually an access code) for chain

 

dialing. Selecting CHAIN tells the fax

 

machine that the complete number has not

 

yet been entered.

6 Go to Step 2 to store anotherSpeed-Dialnumber.

OR

Press Stop/Exit.

Quick-Dialnumbers and dialing options7 - 2

Changing One-TouchandSpeed-Dialnumbers

If you try to store a One-TouchorSpeed-Dialnumber where a number has already been stored, the LCD will show the name stored there (or number) and will ask you to do one of the following:

1 Press1 to change the stored

1234567

 

number.

 

1.CHANGE 2.EXIT

OR

 

 

Press 2 to exit without making

 

 

a change.

 

 

How to change the stored number or name:

 

If you want to change a character, useor

to position

the cursor under the character you want to change, and then type over it.

If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted.

2 Enter a new number.

Press Menu/Set.

3 Follow the directions beginning at Step 4 in StoringOne-TouchNumber or StoringSpeed-Dialnumbers.

7 - 3 Quick-Dialnumbers and dialing options

G01:*03#09
NAME:
ENTER & SET
SETUP GROUP:G0 ENTER & SET
3.SETUP GROUPS

Setting up Groups for Broadcasting

Groups, which can be stored on a One-Touchkey location, allow you to send the same fax message to many fax numbers by pressing only aOne-Touchkey andFax Start

First, you will need to store each fax number as a One-TouchorSpeed-Dialnumber. Then, you can combine them into a Group,

Each Group uses up a One-Touchkey location.Finally, you can have up to four small Groups, or you can assign up to 103 numbers to one large Group.

(See StoringOne-TouchDial numberson page 7-1and StoringSpeed-Dialnumberson page 7-2.)

1

2

3

4

5

6

Press Menu/Set,6,3. Select aOne-Touchkey

where you wish to store the number. (For example, press One-Touchkey2 to store a Group.)

Use the dial pad to enter the Group number (1 to 4) and press Menu/Set.

(For example, press 1 for Group 1.)

To include One-TouchorSpeed-Dialnumbers in the Group, enter them as follows. For example, forOne-Touchkey 3, pressOne-Touchkey3. ForSpeed-Diallocation 09, pressSearch/Speed Dial, then press0,9 on the dial pad.

The LCD shows 03,#09. PressMenu/Set to accept the numbers for this group.

Use the dial pad to enter a

name for the group and press

Menu/Set.

(For example, NEW CLIENTS) (See Entering text on page4-2.)PressStop/Exit.

You can print a list of all One-TouchandSpeed-Dialnumbers. Group numbers will be marked in the GROUP column.

(See Printing reports on page9-2.)

Quick-Dialnumbers and dialing options7 - 4

Dialing options

You can use the fax machine to make voice telephone calls by dialing manually or by using Search, One-TouchorSpeed-Dialmemory. You can use the handset to make calls.

When you dial a quick-dialnumber, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Manual dialing

Manual dialing is simply pressing all of the digits of the phone number.

1 Pick up the handset.

OR

Press Hook

2 When you hear a dial tone, dial the call using the dial pad.

3 If you pressedHook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

4 To hang up, replace the handset.

OR

Press Hook.

One-Touchdialing

1 Pick up the handset.

OR

Press Hook.

2 When you hear a dial tone, press theOne-Touchkey of the location you want to call.

3 If you pressedHook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

4 To hang up a voice call, replace the handset.

If the LCD shows NOT REGISTERED when you press theOne-Touchkey, a number has not been stored for it.

If you are sending a fax, press Fax Start after pressing theOne-Touchkey. If you picked up the handset or pressedHook, pressFax Start when the receiving fax machine answers with fax tones.

7 - 5 Quick-Dialnumbers and dialing options

Speed-Dialing

1 Pick up the handset.

OR

Press Hook.

2 When you hear a dial tone, pressSearch/Speed Dial, press

#, and then press thetwo-digitSpeed-Dialnumber.

3 If you pressedHook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

4 To hang up a voice call, replace the handset.

If the LCD shows NOT REGISTERED when you press theSpeed-Dial2-digitnumber, a number has not been stored for it.

If you are sending a fax, press Fax Start after entering theSpeed-Dialnumber. If you picked up the handset or pressedHook, pressFax Start when the receiving fax machine answers with fax tones.

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distancecarriers and credit card numbers asOne-TouchandSpeed-Dialnumbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. Make sure you have selected CHAIN as the type of number when you stored the beginning portions of a long number.

The combined number will be dialed in the order that you entered it as soon as you press Fax Start.

(See StoringSpeed-Dialnumberson page 7-2.)

Perhaps you have stored ‘555’ on Speed-Dial#03 and ‘7000’ onSpeed-Dial#02. If you pressSearch/Speed Dial,#03,Search/Speed Dial,#02, andFax Start, you will dial‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual using the dial pad.

For example, to change the number to 555-7001you could pressSearch/Speed Dial,#03 and then press7001 using the dialing pad.

If you must wait for another dial tone or signal at any point in the dialing sequence, store a pause there in the number by pressing Redial/Pause. Each key press adds a3.5-seconddelay.

#05:

ENTER & SET

Quick-Dialnumbers and dialing options7 - 6

Search

You can search for names you have stored in One-TouchandSpeed-Dialmemories. (SeeStoring One-Touch Dial numbers on page7-1andStoring Speed-Dial numbers on page7-2.)

1

2

3

Pick up the handset.

Press Search/Speed Dial, then enter the first letter of the name you are looking for by using the dial pad.

Press orto search the names that are displayed alphabetically.

4 When the screen displays the name you want to call, pressFax Start to begin dialing.

5 To hang up, replace the handset.

Pause

Press Redial/Pause to insert a3.5-secondpause between numbers. If you are dialing overseas, you can pressRedial/Pause as many times as needed to increase the length of the pause.

Hold

1

2

3

Press Hold/Caller ID to put a call on Hold.

You can replace the handset without disconnecting the call.

Pick up the fax machine’s handset to release the call from Hold. Picking up an extension handset will not release the call from Hold.

Redial (Telephone)

If you are calling someone and the line is busy, you can retry the number by pressing Redial/Pause.

1

2

3

Pick up the handset.

Press Redial/Pause.

To hang up, replace the handset.

Redial (Fax)

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Any time you want to make a second call to the last number dialed, pressRedial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial one time at five minutes intervals after the transmission.

Tone or Pulse (Canada only)

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

1

2

3

Pick up the handset.

Press #. Any digits dialed after this will send tone signals.

When you hang up, the fax machine will return to the Pulse dialing service.

7 - 7 Quick-Dialnumbers and dialing options

8 Remote Fax Options

Fax Forwarding

You can only use one remote fax option at a time:

Fax Forwarding—OR—Paging—OR—FaxStorage—OR—Off.

You can change your selection at any time (Menu,8,1). (SeeTurning off Remote Fax Options on page8-3.)

Setting up Fax Forwarding

When you select Fax Forward, your fax machine stores the received fax in the memory. The fax machine will then dial the fax number you’ve programmed and forwards the fax message.

1

2

3

4

5

Press Menu/Set,8,1.

1.FWD/PAGE/STORE

Press ▲ or ▼ to select

 

 

FAX FORWARD.

 

 

Press Menu/Set.

 

 

Enter the forwarding number (up to 20 digits).

Press Menu/Set.

 

 

Press ▲ or ▼ to select

BACKUP PRINT:ON

BACKUP PRINT:ON or

SELECT

↑ ↓ & SET

BACKUP PRINT:OFF.

 

 

Press Menu/Set.

If you select BACKUP PRINT:ON, faxes will also be printed at your fax machine so you will have a copy if there is a power failure before it is forwarded or a problem at the receiving machine.

If you select BACKUP PRINT:OFF and a problem occurs during Fax Forwarding, then your recieved fax might be erased from memory before it can be printed.

The LCD will ask you to enter the fax number to which faxes will be forwarded.

Press Stop/Exit.

Remote Fax Options 8 - 1

Programming your pager number

When Paging is selected, your fax machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory.

1

2

Press Menu/Set,8,1.

1.FWD/PAGE/STORE

 

Press ▲ or ▼ to select

PAGING.

3 Enter your pager phone number followed by # # (up to 20 digits).

Press Menu/Set.

4 Do not include the area code if it is the same as that of your fax machine.

For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.

5 If your pager needs a PIN, enter the PIN, press#, pressRedial/Pause, enter your fax number followed by# #.

Press Menu/Set.

(For example, press 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)

OR

If you do not need a PIN, press Redial/Pause, enter your fax number followed by# #.

Press Menu/Set.

(For example, press Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)

6 Press Stop/Exit.

You cannot change a Paging number or PIN remotely. If you have set Paging, a backup copy will automatically be printed at the fax machine.

8 - 2 Remote Fax Options

Setting Fax Storage

If you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

1

2

3

Press Menu/Set,8,1.

1.FWD/PAGE/STORE

 

Press ▲ or ▼ to select

FAX STORAGE.

Press Menu/Set.

Press Stop/Exit.

If you have set Fax Storage, a backup copy will automatically be printed at the fax machine.

Turning off Remote Fax Options

If you set the FWD/PAGE/STORE toOFF and there are faxes in your fax machine’s memory, the LCD will give you two options.

If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again.

If you press 2, the memory will not be erased and the setting will be unchanged.

Setting your remote access code

The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (---).

1

2

Press Menu/Set,8,2.

2.REMOTE ACCESS

Enter a three-digitcode using

 

numbers 0-9.

 

Press Menu/Set. (The “

 

” cannot be changed.)

 

Do not use the same code which is set in your Fax Receive Code(51) or Telephone Answer Code (#51).

(See Operation from extension telephoneson page 5-5.)

3 Press Stop/Exit.

You can change your code at any time by entering a new one. If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting(---).

Remote Fax Options 8 - 3

Remote Retrieval

You can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

Using your remote access code

1 Dial the fax number from a telephone or another fax machine using touch tone.

2 When the fax machine answers, immediately enter your Remote Access Code (3 digits followed by).

3 The fax machine signals if it has received fax messages:

1 long beep — Fax messages

No beeps — No fax messages

4 The fax machine gives two short beeps, which tells you to enter a command. The fax machine will hang up if you wait longer than 30 seconds to enter a command. The fax machine will beep three times, if you enter an invalid command.

5 Press90 to reset the fax machine when you’ve finished.

6 Hang up.

8 - 4 Remote Fax Options