Brother 575 User Manual

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4.CANCEL JOB
ACCEPTED
OTHER SETTINGS? 1.YES 2.NO

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you are sending. This could be useful if you are sending a fax with photos and text, or some pages with small print and others with larger print. Resolution settings return to STANDARD after the fax is sent.

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Insert the document face down in the ADF. Press Menu/Set,3,4.

Use ▲ or ▼ to select STANDARD,FINE,S.FINE orPHOTO as the resolution for page 1.

Press Menu/Set.

Repeat Step 3 for each page. Press Stop/Exit when you are

finished. The screen displays: Press 1 if you want to select additional settings. The

display returns to the SETUP SEND menu.

OR

Press 2 if you are finished choosing settings, and go to Step 6. The screen prompts you to enter the fax number you want to call.

Enter the fax number, and press Fax Start.

Canceling a fax in progress

If you want to cancel a fax, while the fax machine is scanning, dialing or sending it, press Stop/Exit.

Canceling a scheduled job

You can cancel a fax job that is stored and waiting in memory.

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Press Menu/Set,4.

Any jobs that are waiting will appear on the LCD.

If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel.

Press Menu/Set.

OR

If you only have one job waiting, go to Step 3. Press 1 to cancel.

OR

Press 2 to exit without canceling.

To cancel another job go to Step 2.

Press Stop/Exit.

Setup Send 6 - 5

ACCEPTED
OTHER SETTINGS? 1.YES 2.NO
2.COVERPAGE MSG

Advanced sending operations

Composing the electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover page includes the name or number stored in the One-TouchorSpeed-Dialmemory. If you are dialing manually, the name is left blank.

The cover page shows your Station ID, and the number of pages you are sending. If you have COVERPG SETUP set toON (SeeSend a cover page for all faxes on page6-7),the number of pages is left blank.

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters.

(See Entering text on page4-2.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND settings are temporary to allow you to make changes for each fax you send. However when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing.

Composing your own comments

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Press Menu/Set,3,2. The screen displays:

Use ▲ or ▼ to choose position 5 or 6 for your own comment. Press Menu/Set.

Use the dial pad to enter your customized comment. (See Entering text on page4-2.)

Press Menu/Set.

The screen displays:

Press 1 if you want to choose more settings. The display returns to theSETUP SEND menu.

OR

Press 2 to exit.

6 - 6 Setup Send

ACCEPTED
OTHER SETTINGS? 1.YES 2.NO
1.COVERPG SETUP
1.COVERPG SETUP

Cover page for next fax only

This feature does not work unless you have set up the Station ID. (See Setting the Station ID on page4-2.)

If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document.

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Insert the document face down in the ADF.

Press Menu/Set,3,1.

When the LCD shows

NEXT FAX ONLY, press Menu/Set.

Press ▲ or ▼ to select NEXT FAX:ON (orNEXT FAX:OFF), and pressMenu/Set.

Press ▲ or ▼ to select one of the standard or your own comments.

Press Menu/Set.

Enter two digits to show the number of pages you are sending. (Enter 00 to leave the number of pages blank.) If you have made a mistake, pressto back up andre-enterthe number of pages.

Press Menu/Set.

Press 1 if you want to choose more settings. The LCD returns to theSETUP SEND menu.

OR

Press 2 if you have finished choosing settings. Enter the fax number you are calling and then press

Fax Start.

Send a cover page for all faxes

Make sure you have set up the Station ID before continuing. This feature does not work without the Station ID. (See Setting the Station ID on page4-2.)

You can set your machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

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Press Menu/Set,3,1.

Press ▲ or ▼ to select ON (or

OFF). (If you selectON, a cover page is always sent when you send a fax.)

Press Menu/Set.

If you selected ON, press ▲ or ▼ to select one of the standard or your own comments.

Press Menu/Set when the screen displays your selection.

The screen displays: Press 1 if you want to choose more settings. The LCD

returns to the SETUP SEND menu.

OR

Press 2 to exit if you have finished choosing settings.

Setup Send 6 - 7

5.OVERSEAS MODE

Using a printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

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Press Menu/Set,3,1.

1.COVERPG SETUP

 

Press ▲ or ▼ to select

PRINT SAMPLE.

Press Menu/Set.

Broadcasting

Using the numbers you have stored in Groups, One-TouchandSpeed-Dialmemory, you can “Broadcast” faxes automatically to a maximum of 104 different locations in a few simple steps. You must setMEMORY TX, eitherON orNEXT FAX ONLY.

After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

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Insert the document face down in the ADF.

Press Menu/Set,3,9 to selectON for Memory Transmission. (SeeMemory Transmission on page6-12.)

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Press Menu/Set.

Enter the One-TouchandSpeed-Dialnumbers (one after the other), Search numbers or a Group number you have stored.

5 PressFax Start. The fax machine stores the document in memory, and then transmits it to all the numbers you entered. If the line is busy, your machine will redial.

Press Stop/Exit during transmission to cancel the current fax Broadcast.

To cancel all locations, press Menu/Set,4. (SeeCanceling a scheduled job on page6-5.)

To turn Memory Transmission back off, after the Broadcast has finished go to Step 2 and select OFF.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

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Insert the document face down in the ADF.

Press Menu/Set,3,5.

Press ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

Press 1 if you want to choose more settings and the LCD will return to theSETUP SEND menu.

OR

Press 2 if you have finished choosing settings, and then go to Step 5.

Enter the fax number you’re calling. Press Fax Start.

6 - 8 Setup Send

6.CALL RESERVE

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. To have a conversation, lift the handset.

If you set Call Reservation and Call Back message to ON, your machine leaves a message if the other party does not answer.

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Insert the document face down in the ADF.

Press Menu/Set,3,6.

The screen displays the

current setting for Call Reservation. Press ▲ or ▼ to select ON (orOFF). PressMenu/Set.

If you set Call Reservation to ON, the LCD shows the current setting for Call Back Message.

Press ▲ or ▼ to select ON (orOFF). PressMenu/Set.

Press 1 if you want to select additional settings. The display returns to theSETUP SEND menu.

OR

Press 2 if you are finished choosing settings, and go to Step 6. Enter the fax number, and pressFax Start.

If you’ve set Call Reservation to ON, pick up your handset if your machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

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Press Menu/Set,3,6.

6.CALL RESERVE

 

Press ▲ or ▼ to select

PRINT SAMPLE.

Press Menu/Set.

Setup Send 6 - 9

Delayed Fax

Depending on the amount of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24 hours.

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Insert the document face down in the ADF.

Press Menu/Set,3,7.

7.DELAYED FAX

 

Enter the time you want the fax to be sent (in 24-hourformat).

Press Menu/Set.

(For example, enter 19:45 for 7:45 P.M.)

4 Press1 if you want to leave the

1.DOC 2.MEMORY

document in the ADF.

 

OR

Press 2 to scan the document into the memory.

5 Press1 if you want to choose more settings and the LCD will return to theSETUP SEND menu.

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OR

Press 2 if you have finished choosing settings, and then go to Step 6.

Enter the fax number.

Press Fax Start. The fax machine will wait until the time you have entered to send the fax.

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

If you press 2 in Step 4, the scanned document data will be stored until you delete the fax in memory by using the Canceling a Job menu setting.

6 - 10 Setup Send

Setting up Polled Transmit

Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it.

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Insert the document face down in the ADF.

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Press Menu/Set,3,8.

8.POLLED TX

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Press ▲ or ▼ to choose ON (or

POLLED TX:ON?

 

OFF).

 

 

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Press Menu/Set.

 

Press 1 if you want to leave the

1.DOC 2.MEMORY

 

document in the ADF.

 

 

 

OR

 

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Press 2 to scan the document into the memory.

Press 1 if you want to choose more settings and the LCD will

 

return to the SETUP SEND menu.

 

 

OR

 

 

Press 2 if you have finished choosing settings, and go to

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Step 6.

 

Press Fax Start.

 

If you pressed1 in Step 4, the document remains in the ADF until your fax machine is polled. If you must use your fax machine before the polled Transmit occur, you can “interrupt” it to send another fax. (SeeInterrupting Delayed Fax and Polled Transmit jobs on page6-13.)The document in the ADF can only be polled once.

If you pressed2 in Step 4, the document will be stored in the memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Canceling a Job menu setting.

Setup Send 6 - 11

9.MEMORY TX

Memory Transmission

This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document.

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Insert the document face down in the ADF.

Press Menu/Set,3,9.

To change the default setting,

press ▲ or ▼ to select ON (or

MEMORY

TX:ON?

 

 

OFF).

SELECT

↑ ↓ & SET

Press Menu/Set.

 

 

Go to Step 5.

 

 

OR

For the next fax transmission only, press ▲ or ▼ to select

NEXT FAX ONLY.

Press Menu/Set.

For the next fax only, press ▲ or ▼ to select ON (orOFF). PressMenu/Set.

Press 1 to choose more settings. The LCD returns to the

SETUP SEND menu.

OR

Press 2 if you have finished choosing settings and go to Step 6.

Enter fax number and press Fax Start.

Out of Memory message

If you get an OUT OF MEMORY message while scanning the first page of a fax, pressStop/Exit to cancel the scan. If you get anOUT OF MEMORY message while scanning a subsequent page, you will have the option to pressFax Start to send the pages scanned so far, or to pressStop/Exit to cancel the operation.

If the faxes you send are typically very large or detailed, you may get OUT OF MEMORY errors frequently. If this happens, change the Memory Transmission setting back toOFF.

6 - 12 Setup Send

Interrupting Delayed Fax and Polled Transmit jobs

Even if you have your machine set to send a fax later, or if you have it set to be polled, you can interrupt the scheduled job to send a fax or make a copy now. However, you cannot use automatic redial or the Menu mode.

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Press Menu/Set,5.

5.INTERRUPT

 

Wait 2 seconds, then remove

the documents that are waiting in the ADF.

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Insert the document you want to send now in the ADF.

Enter the number for the fax you want to send now, and press

Fax Start.

5 After the transmission is finished, return the first document to the ADF.

6 PressMenu/Set,5 to restore the Delayed Fax or Polled Transmit.

If you set Delayed Fax or Polled Transmit using the memory (that is, if you have already scanned the document into your machine’s memory and will send it from there), you don’t have to interrupt to send a fax or make a copy.

Setup Send 6 - 13

7 Quick-Dialnumbers and dialing options

Storing numbers for easy dialing

You can set up the fax machine to do following types of easy dialing: One-Touch,Speed-Dialand Groups for Broadcasting faxes. When you dial aquick-dialnumber, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dialnumbers that are in the memory will not be lost.

Storing One-TouchDial numbers

Your fax machine has One-Touchkeys where you can store fax or phone numbers for automatic dialing. (SeeOne-Touch dialing on page7-5.)One-Touchkeys are located on the right side of the control panel.

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Press Menu/Set,6,1.

1.ONE-TOUCHDIAL

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Press the One-Touchkey

 

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where you want to store a number.

 

Enter the number (up to 20 digits).

 

 

Press Menu/Set.

 

 

To enter a pause in the dialing sequence, press

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Redial/Pause. (SeePause on page7-7.)

Use the dial pad to enter the

NAME:

 

name (up to 15 characters).

 

 

 

Press Menu/Set. You can use the chart to help you enter

 

letters. (See Entering text on page4-2.)

 

OR

 

 

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Press Menu/Set, to store the number without a name.

Press ▲ or ▼ to select the type of number and press

 

Menu/Set.

 

 

 

FAX

a fax only number

 

 

TEL

a telephone (voice) number

 

FAX/TEL

both a fax and telephone (voice) number

 

CHAIN

a number (usually an access code) for chain

 

 

dialing. Selecting CHAIN tells the fax

 

 

machine that the complete number has not

 

 

yet been entered.

 

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Return to Step 2 to store another One-Touchnumber.

 

OR

 

 

 

Press Stop/Exit to exit.

 

7 - 1 Quick-Dialnumbers and dialing options