Brother 575 User Manual

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SUFAX-575

®

If you need to call Customer Service

Please complete the following information for future reference:

Model Number: FAX-575

Serial Number:*

Date of Purchase:

Place of Purchase:

*The serial number is on the back of the unit. Retain this User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.

Register your product on-lineat

http://www.brother.com/registration

By registering your product with Brother, you will be recorded as the original owner of the product.

Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

The most convenient and efficient way to register your new product is on-lineat http://www.brother.com/registration

©1996-2004Brother Industries, Ltd.

Brother numbers

IMPORTANT

For technical help, you must call the country where you bought the fax machine. Calls must be made from within that country.

Register your product (USA only)

By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.

Your registration with Brother:

may serve as confirmation of the purchase date of your product should you lose your receipt;

may support an insurance claim by you in the event of product loss covered by insurance; and,

will help us notify you of enhancements to your product and special offers.

Please complete and fax the Brother Warranty Registration and Test Sheet, or for your convenience and most efficient way to register your new product, register on-lineat

http://www.brother.com/registration

Frequently Asked Questions (FAQs)

You can find more information about Brother products on the World Wide Web. From product specification sheets to Frequently Asked Questions (FAQs), it is all there. Visit us at:

http://www.brother.com

For Customer Service

In USA: 1-800-284-4329(voice)

1-901-379-1215(fax)

1-800-284-3238

(TTY service for the hearing-impaired)

In Canada: 1-877-BROTHER(voice)

(514) 685-4898(fax)

Service Center Locator (USA only)

For the location of a Brother authorized service center, call 1-800-284-4357.

Service Center Locations (Canada only)

For the location of a Brother authorized service center, call 1-877-BROTHER.

i

Brother fax back system (USA only)

Brother has installed an easy-to-usefax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects.

In USA only: 1-800-521-2846

Ordering accessories and supplies

For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.)

In USA: 1-888-879-3232(voice)

1-800-947-1445(fax)

http://www.brothermall.com

In Canada: 1-877-BROTHER(voice)

DESCRIPTION

ITEM

Print Cartridge and a Refill (1 set per box)

PC-501

 

 

2 Refills for use in PC-501Print Cartridge

PC-402RF

 

 

Telephone Line Cord

LG3077001

 

 

Telephone Handset

LF3800002

 

 

Handset Curled Cord

LG3768004

 

 

Paper Wire Extension

LF3814001

 

 

Document Support

LF8268001

 

 

Paper Tray

LF3926001

 

 

User’s Guide

LF3929001

 

 

Surge Protection Device with Telephone

QPD 120

Line Protection (2 outlets)

 

 

 

Surge Protection Device with Telephone

FX 120

Line Protection (8 outlets)

 

 

 

ii

Notice - Disclaimer of Warranties

(USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this User’s Guide has been compiled and published, covering the latest product descriptions and specifications.

The contents of this User’s Guide and the specifications of this product are subject to change without notice.

Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.

iii

Brother® One Year Limited Warranty and

Replacement Service (USA only)

Who is covered:

This limited warranty ("warranty") is given only to the original end-use/retailpurchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product").

If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty.

What is covered:

This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper.

Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions.

This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States).

What is the length of the Warranty Periods:

Machines: one year from the original purchase date.

Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first.

What is NOT covered:

This warranty does not cover:

(1)Physical damage to this Product;

(2)Damage caused by improper installation, improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging);

(3)Damage caused by another device or software used with this Product

(including but not limited to damage resulting from use of non Brother®-brandparts and Consumable and Accessory Items);

(4)Consumable and Accessory Items that expired in accordance with a rated life; and,

(5)Problems arising from other than defects in materials or workmanship.

(6)Normal Periodic Maintenance Items, such as Paper Feeding Kit, Fuser and Laser Units.

This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number).

What to do if you think your Product is eligible for warranty service:

Report your issue to either our Customer Service Hotline at 1-800-284-4329 for Fax, MFC and DCP and1-800-276-7746 for Printers, or to a Brother Authorized Service Centerwithin the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S.For the name of local Brother Authorized Service Center(s), call 1-800-521-2846.

What Brother will ask you to do:

After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale. You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping.

What Brother will do:

If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made

iv

Brother® One Year Limited Warranty and

Replacement Service (USA only)

by Brother in its sole discretion. Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center.

If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates.

The foregoing are your sole (i.e., only) and exclusive remedies under this warranty.

What happens when Brother elects to replace your Machine:

When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paidfreight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother.Retain your original

Accessory Items and a copy of the return freight bill, signed by the courier.

Limitations:

Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you.

THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives.

This warranty gives you certain rights and you may also have other rights that may vary from state to state.

This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change.

Important: We recommend that you keep all original packing materials, in the event that you ship this Product.

© 2003 Brother International Corporation

v

BROTHER MULTIFUNCTION CENTER/FACSIMILE

MACHINE LIMITED WARRANTY (Canada only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brotherproducts. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of theend-user/purchaser.In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User’s Guide for proper packaging.)

For ink-jetproducts: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User’s Guide for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER.

Internet support: support@brother.ca or browse Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville

Dollard-Des-Ormeaux,QC H9B 3H6

vi

Safety precautions

To use the fax machine safely

Please refer to these instructions for later reference and before attempting any maintenance.

WARNING

There are high voltage electrodes inside the fax

machine. Before you clean the fax machine, make sure you

have unplugged the telephone

line cord first and then the power cord from the AC power outlet.

Do not handle the plug with wet hands. Doing this might cause an electrical shock.

After you have just used the fax machine, some internal parts are extremely HOT! Please becareful.

WARNING

Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack.

Never install telephone wiring during a lightning storm. Never install a telephone jack in a wet location.

This product must be installed near an AC power outlet that is easily accessible. In case of emergencies, you must disconnect the power cord from the AC power outlet to shut off power completely.

To reduce the risk of shock or fire, use only a No.26 AWG or larger telecommunication line cord.

vii

WARNING

IMPORTANT SAFETY INSTRUCTION

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

1.Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

2.Avoid using this product (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

3.Do not use this product to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

Choosing a location

Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C).

Caution

Avoid placing the fax machine in a high-trafficarea.

Do not place near heaters, air conditioners, water, chemicals, or refrigerators.

Do not expose the fax machine to direct sunlight, excessive heat, moisture, or dust.

Do not connect the fax machine to electrical outlets controlled by wall switches or automatic timers.

Disruption of power can wipe out information in the fax machine’s memory.

Do not connect the fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

viii

Quick Reference Guide

Sending faxes

Automatic transmission

1 Insert the document face down in the ADF (up to 10 pages).

2 Enter the fax number you want to call.

3 Press Fax Start.

Receiving faxes

Select Receive Mode

1 Press Receive Modeto select FAX ONLY,

FAX/TEL, TAD:ANSWER MACH.or

MANUAL. If you selectFAX/TEL, make sure you set Ring Delay and F/T Ring Time. (SeeSetting the Ring Delay on page5-2andSetting the F/T Ring Time (FAX/TEL mode only) on page5-3.)

Storing numbers

Storing One-TouchDial numbers

1 PressMenu/Set,6,1.

2 Press aOne-Touchkey where you want to store a number.

3 Enter a number (up to 20 digits), and then press

Menu/Set.

4 Enter a name (up to 15 characters) or leave it blank, and then press

Menu/Set.

5 Press ▲ or ▼ to select the type of number and press

Menu/Set.

6 Press Stop/Exit.

Storing Speed-Dialnumbers

1 PressMenu/Set,6,2.

2 Using the dial pad, enter atwo-digitSpeed-Diallocation number(00-99),and then pressMenu/Set.

3 Enter a number (up to 20 digits), and then press

Menu/Set.

4 Enter a name (up to 15 characters) or leave it blank, and then press

Menu/Set.

5 Press ▲ or ▼ to select the type of number and press

Menu/Set.

6 Press Stop/Exit.

Dialing operations

One-TouchDialing

1 Insert the document face down in the ADF.

2 Press theOne-Touchkey of the number you want to call.

3 Press Fax Start.

Speed-Dialing

1 Insert the document face down in the ADF.

2 Press

Search/Speed-Dial, then press #and the two-digit Speed-Dial number.

3 Press Fax Start.

ix

Using Search

1

2

3

4

Insert the document face down in the ADF.

Press Search/Speed Dialand use the dial pad to enter the first letter of the name you are looking for. Press or to search the memory.

Press Fax Start, when the LCD shows the name you want to call.

Making copies

Making a single copy

1

2

Insert the document face down in the ADF.

Press Copy/Reportstwice.

Sorting multiple copies

1 Insert the document face down in the ADF.

2

3

Press Copy/Reports.

Enter the number of copies you want (up to 99).

4

5

Press Menu/Set. Press ▲ or ▼ to selectSORT, and then press

Copy/Reports.

x

Table of Contents

1

Introduction

 

 

Using this Guide .............................................................

1-1

 

Finding information ....................................................

1-1

 

Fax Test Sheet and Product Registration

 

 

(USA only)...............................................................

1-2

 

Part names ................................................................

1-3

 

Control panel overview ...................................................

1-4

 

About fax machines ........................................................

1-6

 

Custom features ........................................................

1-6

 

Fax tones and handshake .........................................

1-7

 

ECM (Error Correction Mode)....................................

1-7

 

Connections....................................................................

1-8

 

Connecting an external telephone .............................

1-8

 

Connecting an external telephone answering device

 

(TAD).......................................................................

1-8

 

Special line considerations ......................................

1-11

 

Multi-Lineconnections (PBX) ..................................

1-13

 

Custom features on your phone line........................

1-13

2

Paper

 

 

 

 

 

About paper ....................................................................

2-1

 

Handling and using plain paper .................................

2-1

 

How to load paper......................................................

2-2

3 On-ScreenProgramming

 

 

 

 

 

User-friendlyprogramming .............................................

3-1

 

Menu table .................................................................

3-1

 

Memory Storage ........................................................

3-1

 

Navigation keys ..............................................................

3-2

4

Initial Setup

 

 

Getting started ................................................................

4-1

 

Setting the Date and Time .........................................

4-1

 

Turning on Automatic Daylight Savings Time............

4-1

 

Setting the Station ID.................................................

4-2

 

Setting the Beeper Volume .......................................

4-4

 

Setting the Speaker Volume ......................................

4-4

 

Choosing the Handset Volume

 

 

(For Volume Amplify) ..............................................

4-4

 

Setting Volume Amplify..............................................

4-5

 

Setting the Ring Volume............................................

4-6

 

Setting Tone and Pulse dialing mode

 

 

(Canada Only).........................................................

4-6

 

Setting up your area code (USA only) .......................

4-6

xi

5

Setup Receive

 

 

Basic receiving operations..............................................

5-1

 

Choosing the Receive Mode......................................

5-1

 

Setting the Ring Delay...............................................

5-2

 

Setting the F/T Ring Time (FAX/TEL mode only) ......

5-3

 

Easy Receive.............................................................

5-3

 

Printing a reduced incoming fax (Auto Reduction) ....

5-4

 

Setting Paper Size .....................................................

5-4

 

Receiving a fax at the end of a conversation............

5-4

 

Advanced receiving operations.......................................

5-5

 

Operation from extension telephones........................

5-5

 

For FAX/TEL mode only ............................................

5-5

 

Using a cordless external handset.............................

5-5

 

Changing the remote codes .....................................

5-6

 

Printing a fax from the memory .................................

5-6

 

Polling ........................................................................

5-6

 

Telephone services.........................................................

5-8

 

Distinctive Ring ..........................................................

5-8

 

Registering the Distinctive Ring pattern.....................

5-9

 

Caller ID...................................................................

5-10

 

Call Waiting/Caller ID...............................................

5-13

6

Setup Send

 

 

How to dial ......................................................................

6-1

 

Manual dialing............................................................

6-1

 

One-Touchdialing .....................................................

6-1

 

Speed-Dialing ............................................................

6-1

 

Search .......................................................................

6-1

 

Fax Redial .................................................................

6-2

 

How to fax.......................................................................

6-2

 

Automatic transmission..............................................

6-2

 

Manual transmission .................................................

6-3

 

Sending a fax at the end of a conversation ..............

6-3

 

Basic sending operations................................................

6-3

 

Sending faxes using multiple settings........................

6-3

 

Contrast .....................................................................

6-4

 

Fax resolution ............................................................

6-4

 

Multiple Resolution Transmission ..............................

6-5

 

Canceling a fax in progress .......................................

6-5

 

Canceling a scheduled job.........................................

6-5

 

Advanced sending operations ........................................

6-6

 

Composing the electronic Cover Page ......................

6-6

 

Broadcasting..............................................................

6-8

 

Overseas Mode .........................................................

6-8

 

Call Reservation .......................................................

6-9

 

Delayed Fax.............................................................

6-10

 

Setting up Polled Transmit ......................................

6-11

 

Memory Transmission .............................................

6-12

 

Out of Memory message .........................................

6-12

 

Interrupting Delayed Fax and Polled Transmit jobs. 6-13

xii

7 Quick-Dialnumbers and dialing options

 

Storing numbers for easy dialing ....................................

7-1

 

Storing One-TouchDial numbers ..............................

7-1

 

Storing Speed-Dialnumbers......................................

7-2

 

Changing One-TouchandSpeed-Dialnumbers........

7-3

 

Setting up Groups for Broadcasting...........................

7-4

 

Dialing options ................................................................

7-5

 

Manual dialing............................................................

7-5

 

One-Touchdialing ....................................................

7-5

 

Speed-Dialing ............................................................

7-6

 

Access codes and credit card numbers.....................

7-6

 

Search ......................................................................

7-7

 

Pause.........................................................................

7-7

 

Hold ...........................................................................

7-7

 

Redial (Telephone) ....................................................

7-7

 

Redial (Fax) ...............................................................

7-7

 

Tone or Pulse (Canada only) ....................................

7-7

8

Remote Fax Options

 

 

 

 

 

Fax Forwarding...............................................................

8-1

 

Setting up Fax Forwarding.........................................

8-1

 

Programming your pager number..............................

8-2

 

Setting Fax Storage ........................................................

8-3

 

Turning off Remote Fax Options................................

8-3

 

Setting your remote access code ...................................

8-3

 

Remote Retrieval ............................................................

8-4

 

Using your remote access code ................................

8-4

 

Remote commands....................................................

8-5

 

Retrieving fax messages ...........................................

8-6

 

Changing your Fax Forwarding number ....................

8-6

9

Printing reports

 

 

 

 

 

FAX settings and activity ................................................

9-1

 

Customizing the Transmission Verification Report ....

9-1

 

Setting the Journal Period .........................................

9-1

 

Printing reports ..........................................................

9-2

 

How to print a report ..................................................

9-2

10 Making copies

 

 

Using the fax machine as a copier................................

10-1

 

Copy operations............................................................

10-1

 

Making a single copy ...............................................

10-1

 

Copy options: Single or Multiple copies, Sort/Stack,

 

 

Reduce/Enlarge ....................................................

10-2

11 Important information

 

 

 

 

 

Standard telephone and FCC Notices ..........................

11-1

 

These notices are in effect on models sold and

 

 

used in the United States only. ..................................

11-1

 

Federal Communications Commission (FCC)

 

 

Declaration of Conformity (USA only) ...................

11-2

 

Important safety instructions.........................................

11-4

xiii

 

Trademarks...................................................................

11-5

 

Shipment of the fax machine ........................................

11-5

12 Troubleshooting and routine maintenance

 

 

 

 

 

Troubleshooting ............................................................

12-1

 

Error messages .......................................................

12-1

 

Compatibility ............................................................

12-4

 

Document Jam or Paper Jam ..................................

12-4

 

If you are having difficulty with the fax machine ......

12-6

 

Routine maintenance....................................................

12-8

 

Cleaning the print head............................................

12-8

 

Cleaning the scanner...............................................

12-9

 

Changing the ribbon ................................................

12-9

G Glossary

G-1

 

 

 

S

Specifications

S-1

 

 

 

 

General ...........................................................................

S-1

 

Copy ...............................................................................

S-1

 

Fax..................................................................................

S-2

I

Index

I-1

 

 

R Remote Retrieval Access Card

R-1

 

 

 

xiv

1 Introduction

Using this Guide

Throughout this Guide you’ll see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics.

Bold

Bold typeface identifies specific keys on the fax

 

machine control panel.

Italics

Italicized typeface emphasizes an important

 

point or refers you to a related topic.

Courier

Courier typeface identifies the messages on the

 

LCD of the fax machine.

Warnings inform you what to do to avoid possible personal injury.

Electrical Hazards alert you to a possible electrical shock.

Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine.

Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.

Improper Setup alerts you to devices and operations that are not compatible with the fax machine.

Finding information

All the chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.

Introduction 1 - 1

Fax Test Sheet and Product Registration (USA only)

After setting your Station ID, please fill in the Test Sheet included with the fax machine and fax it to Brother’s Automated Fax Response System as your first transmission. This will check that your fax machine is working properly.

To get a response, you must have set up your Station ID. (See Setting the Station ID on page4-2.)

In USA only: 1-877-268-9575(fax)

When your Test Sheet is received, a Confirmation Sheet and Product Registration form will be sent back to your fax machine.

Please fill in the form and return it to complete your registration.

1 - 2 Introduction

Part names

Front view

 

 

4 Document

 

 

Support

1 Telephone

5 Paper Wire

Extension

Line Cord

 

 

 

6 Paper Tray

2 Telephone Handset

 

 

 

7 Paper Guides

3 Handset Curled

8 Control Panel

 

Cord

 

9 Cover Open

 

 

 

 

Lever

No. Name

Description

1

Telephone Line Cord

Connect the fax machine to a telephone

 

 

wall jack.

2

Telephone Handset

Use when receiving or making voice

 

 

calls.

3

Handset Curled Cord

Use to connect the handset to the fax

 

 

machine.

4

Document Support

Supports the document in the ADF.

5

Paper Wire Extension

Supports the paper in the paper tray.

6

Paper Tray

Load paper here.

7

Paper Guides

Press and slide to fit the document width.

8

Control Panel

Use the keys and display to control the

 

 

fax machine.

9

Cover Open Lever

To open the top cover, lift this lever.

Back view

 

 

 

10 External

 

 

Telephone Line

 

 

Jack

 

 

11 Telephone

 

 

Line Jack

No. Name

Description

10

External Telephone Line

Plug in the telephone line of an external

 

Jack (EXT.)

telephone or TAD here.

11

Telephone Line Jack

Plug in the telephone line here.

 

(LINE)

 

Introduction 1 - 3

Control panel overview

1

13

2

12

 

 

11

3

4

5

6

7

8

9

10

1LCD (Liquid Crystal Display)

Displays messages on the screen to help you set up and use your fax machine.

2Dial Pad

Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

The # key lets you temporarily switch the dialing type during a telephone call from "PULSE" to "TONE". (Canada Only)

3Hook

Lets you dial telephone and fax numbers without lifting the handset.

4Hold/Caller ID

Lets you place calls on hold. Also, lets you view or print the Caller ID list.

5Redial/Pause

Redials the last number you called. It also inserts a pause in Quick-Dialnumbers.

6Search/Speed Dial

Lets you look up numbers stored in the dialing memory and lets you dial stored numbers by pressing # and atwo-digitnumber.

7Receive Mode

Use to select how your fax machine will handle incoming calls.

8Resolution

Adjusts the resolution when you send a fax or make a copy.

9Stop/Exit

Stops a fax, cancels an operation or exits from the menu.

:Fax Start

Starts an operation, such as sending a fax.

ACopy/Reports

With document in the ADF: Makes a copy. Without document in the ADF: Lets you access the Reports menu.

1 - 4 Introduction

BOne-TouchKeys

These keys give you instant access to previously stored Quick-Dialnumbers.

CNavigation Keys: Menu/Set

The same key is used for menu and set operations.

Lets you access the menu to program and store your settings in the fax machine.

or

Press to scroll forward or backward to see a menu selection.

OR

You can press these keys to adjust the beeper, ring or speaker volume.

or

Press to scroll through the menus and options.

You can also use these keys to do a numerical search for stored numbers.

Introduction 1 - 5

About fax machines

Custom features

Do you have Voice Mail on the phone line?

If you have Voice Mail on the phone line where you will install your new fax machine, there is a strong possibility that Voice Mail and the fax machine may conflict with each other while receiving incoming calls.

Why should there be problems?

Since both the fax machine and Voice Mail will pick up the call after the number of rings you have set, each of them has the ability to keep the other from receiving calls.

For example, if your Voice Mail is set to answer after two rings and the fax machine is set to answer after four, your Voice Mail will stop the fax machine from receiving faxes.

If you set Voice Mail and the fax machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call has been answered.

How can you avoid possible problems?

A very good way to avoid problems like the one mentioned, is to get a second phone number on your present phone line.

Many people with Voice Mail choose this service, which is called ‘Distinctive Ring’, and they are very satisfied with it.

(See Distinctive Ringon page 5-8.)

Another way to avoid possible problems is to replace your Voice Mail with an answering machine. Your fax machine is designed to work with an answering machine or TAD (telephone answering device).

(See Connecting an external telephone answering device (TAD)on page 1-8.)

1 - 6 Introduction

Fax tones and handshake

When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds.You’ll hear them after you dial and pressFax Start and they will continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine.

Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.

The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE.

If the fax machine is set to the FAX ONLY mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to showRECEIVE. To cancel the receiving, pressStop/Exit.

The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. So it is important for the receiving machine to answer the call in as few rings as possible.

When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.

Pay special attention to the directions for connecting a TAD in this chapter. (See Connecting an external telephone answering device (TAD) on page1-8.)

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the fax machine.

The fax machine must have enough memory for this feature to work.

Introduction 1 - 7

Connections

Connecting an external telephone

You can connect a separate telephone (or telephone answering device) directly to your fax machine as shown in the diagram below.

Connect the telephone’s line cord to the jack labeled EXT. in the side of the fax machine.

.

Extension

Telephone

External

Telephone

Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE, and, if the fax handset is lifted, an alarm sounds.

To disconnect the call on the external phone and switch to the fax, lift the handset and press Hook.

Connecting an external telephone answering device (TAD)

Sequence

You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the fax machine, the TAD answers all calls and the fax machine “listens” for fax calling (CNG) tones. If it hears them, the fax machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.

The TAD must answer within four rings (the recommended setting is two rings). The fax machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds four rings.

If you do not receive all your faxes, you must reset the setting on your external TAD to four rings or less.

1 - 8 Introduction

If you subscribe to your telephone company’s Distinctive Ring service:

You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on the fax machine, use that number as a fax number and set your fax machine’s Receive mode to MANUAL. The recommended setting is four rings on the external TAD when you have the telephone company’s Distinctive Ring Service.

If you do not subscribe to Distinctive Ring service:

You must plug your TAD into the EXT. jack of the fax machine. If your TAD is plugged into a wall jack, both your fax machine and the TAD will try to control the phone line. (See illustration on page 1-10.)

Introduction 1 - 9

Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line.

TAD

TAD

Connections

The external TAD must be plugged into the side of the fax machine, into the jack labeled EXT. The fax machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).

1 Plug the telephone line cord from the wall jack into the back side of the fax machine, in the jack labeled LINE.

2 Plug the telephone line cord from your external TAD into the back side of the fax machine, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

3 Set your external TAD to four rings or less. (The fax machine’s Ring Delay setting does not apply.)

4 Record the outgoing message on your external TAD.

5 Set the TAD to answer calls.

6 Set the Receive Mode toTAD:ANSWER MACH.. (SeeChoosing the Receive Mode on page5-1.)

Recording outgoing message (OGM) on an external TAD

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

1 Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

2

3

Limit your speaking to 20 seconds.

End your 20-secondmessage by giving your Fax Receive Code for people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing 51 and Start.”

1 - 10 Introduction

We recommend beginning your OGM with an initial 5-secondsilence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if the fax machine has trouble receiving, then you mustre-recordthe OGM to include it.

Special line considerations

Roll Over phone lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

The fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. The fax machine will work best on a dedicated line.

Two-Linephone system

A two-linephone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in atwo-linephone and see if it can access both lines. If it can, you must separate the line for the fax machine.

Converting telephone wall outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If the fax machine is on Line 1, plug the fax machine into L1 of the triplex adapter. If the fax machine is on Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Introduction 1 - 11

Installing fax machine, external two-lineTAD andtwo-linetelephone

When you are installing an external two-linetelephone answering device (TAD) and atwo-linetelephone, the fax machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the fax machine on Line 2, which is explained in the following steps. The back of thetwo-lineTAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with the fax machine and two for your externaltwo-lineTAD. You will need a fourth line cord if you add atwo-linetelephone.

1

2

Place the two-lineTAD and thetwo-linetelephone next to the fax machine.

Plug one end of the telephone line cord for the fax machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back side of the fax machine.

3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of thetwo-lineTAD.

4 Plug one end of the second telephone line cord for your TAD into the L2 jack of thetwo-lineTAD. Plug the other end into the EXT. jack on the left side of the fax machine.

Triplex Adapter

Two Line Phone

External Two Line TAD

Fax Machine

You can keep two-linetelephones on other wall outlets as always. There are two ways to add atwo-linetelephone to the fax machine’s wall outlet. You can plug the telephone line cord from thetwo-linetelephone into the L1+L2 jack of the triplex adapter. Or, you can plug thetwo-linetelephone into the TEL jack of thetwo-lineTAD.

1 - 12 Introduction

Multi-Lineconnections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine.

If the fax machine is to be connected to a multi-linesystem, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

If you are installing the fax machine to work with a PBX

1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

2 If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set toMANUAL. All incoming calls should initially be regarded as telephone calls.

Custom features on your phone line

If you have Voice Mail, Call Waiting, RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine. (See Custom features on a single line on page12-7.)

Introduction 1 - 13

2 Paper

About paper

Handling and using plain paper

Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

Paper specifications for the paper tray

Size:

letter, legal

Weight:

17 to

24 lb (64 to 90 g/m2)

Thickness:

0.003 to 0.0047 in. (0.08 to 0.12 mm)

Capacity:

up to

50 sheets (under the following conditions:

 

temperature 23°C, humidity 50%)

The fax machine can only scan an image 8.2 in. (208 mm) wide, regardless of how wide the paper is.

Do not use cardboard, newspaper or fabric.

Do not use paper:

that is extremely shiny or highly textured

that was previously printed by a printer

that cannot be arranged uniformly when stacked

that is made with a short grain

that is curled, wrinkled, folded, ripped, stapled, paperclipped, pasted, or taped

2 - 1 Paper

How to load paper

To load paper

Before you add paper, remove all of the paper from the paper tray.

1 Fan the stack of paper well to avoid paper jams andmis-feeds.

Tap the stack of paper so the edges are even.

2 Gently insert the paper.

The side to be printed on must be face down.

Side

Print

 

Paper

Paper 2 - 2

3 On-ScreenProgramming

User-friendlyprogramming

The fax machine is designed to be easy to use with LCD on-screenprogramming using the navigation keys.User-friendlyprogramming helps you take full advantage of all the menu selections the fax machine has to offer.

Since your programming is done on the LCD, we have created step-by-stepon-screeninstructions to help you program the fax machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.

Menu table

You can probably program the fax machine without the User’s Guide if you use the Menu table that begins on page 3-3.These pages will help you understand the menu selections and options that are found in the fax machine programs.

You can program the fax machine by pressing Menu/Set, followed by the menu numbers.

For example to set RESOLUTION toFINE:

Press Menu/Set,3,4 and ▲ or ▼ to selectFINE. PressMenu/Set.

Memory Storage

If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time.

3 - 1 On-ScreenProgramming

Navigation keys

 

Access the menu

 

Go to the next menu level

 

Accept an option

 

Scroll through the current

 

menu level

 

Go back to the previous menu

 

level

 

Go forward to the next menu

 

level

 

Exit the menu

You can access the menu mode by pressing Menu/Set.

When you enter the menu, the LCD

SELECT ↑ ↓ & SET

scrolls.

 

Press 1 for Initial Setup

1.INITIAL SETUP

OR

 

Press 2 for Setup Receive menu

2.SETUP RECEIVE

OR

 

Press 3 for Setup Send menu

3.SETUP SEND

OR

 

Press 4 for Cancel Job menu

4.CANCEL JOB

OR

 

Press 5 for Interrupt menu

5.INTERRUPT

OR

 

Press 6 for SetQuick-Dialmenu

6.SET QUICK-DIAL

OR

 

Press 7 for Setup Reports menu

7.SETUP REPORTS

OR

 

Press 8 for Remote Fax Opt menu

8.REMOTE FAX OPT

OR

 

Press 0 for Miscellaneous menu

0.MISCELLANEOUS

 

You can scroll more quickly through each menu level by pressing the arrow key (▲ or ▼) for the direction you want. Select an option by pressing Menu/Set when that option appears on the LCD.

Then the LCD shows the next menu level.

Press ▲ or ▼ to scroll to your next menu selection.

Press Menu/Set. When you finish setting an option, the LCD showsACCEPTED.

On-ScreenProgramming3 - 2

Press the Menu numbers.

 

 

 

(ex. Press 1,1 for Date/Time)

 

 

 

 

OR

 

 

 

 

 

 

 

 

 

to

 

to select

to select

to accept

exit

Main

Menu

Options

Descriptions

Page

Menu

Selections

 

 

 

 

 

1. DATE/TIME

Puts the date and time on

4-1

 

 

 

the LCD and in the

 

 

 

 

headings of faxes you

 

 

 

 

send.

 

 

 

2. STATION

Program your name and

4-2

 

ID

 

fax number to appear on

 

 

 

 

each page you fax.

 

 

3. BEEPER

OFF

Adjust the volume level of

4-4

 

 

LOW

the beeps that sound

 

 

 

HIGH

when you press a key, an

 

SETUP

 

 

error occurs or a

 

 

 

document is sent or

 

 

 

 

 

 

 

 

received.

 

 

INITIAL.

4. VOLUME

ON

For the hearing-impaired,

4-5

AMPLIFY

(PERMANENT/

you can set the volume to

 

 

 

TEMPORARY)

the VOL AMPLIFY:ON

 

 

 

OFF

setting on a permanent or

 

1

 

 

temporary basis.

 

 

 

 

 

 

 

5. AUTO

ON

Changes for Daylight

4-1

 

DAYLIGHT

OFF

Saving Time

 

 

 

 

automatically.

 

 

6. TONE/PULSE TONE

Selects the dialing mode.

4-6

 

(For Canada

PULSE

 

 

 

 

Only)

 

 

 

 

 

7. LOCAL

ENGLISH

Allows you to change the

See

 

LANGUAGE

FRENCH

LCD Language to

French

 

(For Canada

 

French.

 

manual.

 

Only)

 

 

 

 

 

1. RING

04

Sets the number of rings

5-2

 

DELAY

03

before your fax machine

 

RECEIVE

2. F/T RING

02

answers in FAX/TEL or

5-3

70

Sets pseudo/double-ring

 

 

01

FAX ONLY mode.

 

 

 

00

 

 

 

SETUP2.

TIME

40

time in FAX/TEL Mode.

 

 

30

 

 

 

 

 

 

 

 

 

 

20

 

 

 

 

3. EASY

ON

Receive fax messages

5-3

 

RECEIVE

SEMI

without pressing the

 

 

 

OFF

Fax Start key.

 

The factory setting (option) is shown in bold.

3 - 3 On-ScreenProgramming

Press the Menu numbers.

 

 

 

(ex. Press 1,1 for Date/Time)

 

 

 

 

OR

 

 

 

 

 

 

 

 

 

to

 

to select

to select

to accept

exit

Main

Menu

Options

Descriptions

Page

Menu

Selections

 

 

 

 

 

4. REMOTE

ON

You can answer all calls

5-6

 

CODE

( 51, #51)

at an extension or

 

 

 

OFF

external phone and use

 

 

 

 

codes to turn the fax

 

SETUP.RECEIVE(Continued)

 

LEGAL

machine on or off. You

 

 

fax receiving

 

 

 

 

can personalize these

 

 

 

 

codes.

 

 

 

5. AUTO

ON

Reduces size of incoming

5-4

 

REDUCTION

OFF

faxes.

 

 

 

6. PAPER

LETTER

Selects size of paper for

5-4

2

 

A4

 

 

 

 

 

 

 

 

 

7. POLLING

Sets up your fax machine

5-6

 

RX

 

to poll another fax

 

 

 

 

machine.

 

 

 

1. COVERPG

NEXT FAX ONLY

Automatically sends a

6-6

 

SETUP

ON

programmable cover

 

 

 

OFF

page or prints a sample

 

 

 

PRINT SAMPLE

coverpage.

 

 

2. COVERPAGE

Program a customized

6-6

 

MSG

 

message for fax cover

 

 

 

 

page.

 

 

SEND

3. CONTRAST

AUTO

Change the lightness or

6-4

 

LIGHT

darkness of the faxes you

 

SETUP3.

 

DARK

send.

 

 

 

S.FINE

page.

 

6-4

 

4. RESOLUTION STANDARD

Allows you to change

 

 

FINE

resolutions page by

 

 

 

PHOTO

 

 

 

 

5. OVERSEAS

ON

If you are having difficulty

6-8

 

MODE

OFF

sending faxes overseas,

 

 

 

 

set this to on.

 

 

6. CALL

ON

You can send a fax, then

6-9

 

RESERVE

OFF

speak or print a sample

 

 

 

PRINT SAMPLE

call back message.

 

The factory setting (option) is shown in bold.

On-ScreenProgramming3 - 4

Press the Menu numbers.

 

 

 

(ex. Press 1,1 for Date/Time)

 

 

 

 

OR

 

 

 

 

 

 

 

 

 

to

 

to select

to select

to accept

exit

Main

Menu

Options

Descriptions

Page

Menu

Selections

 

 

 

 

 

7. DELAYED

Set the time of day in 24

6-10

 

FAX

 

hour format that the

 

SETUP.SEND(Continued)

 

 

delayed faxes will be

 

 

 

sent.

 

 

8. POLLED TX

ON

Set up your fax machine

6-11

 

 

OFF

with a document to be

 

 

 

 

retrieved by another fax

 

 

 

 

machine.

 

 

3

9. MEMORY TX

NEXT FAX ONLY

You can send faxes from

6-12

 

 

 

ON

memory.

 

 

 

 

OFF

 

 

 

JOB

Cancel a delayed fax or

6-5

 

 

polling job.

 

4.CANCEL

 

 

 

 

 

INTERRUPT5.

Send a fax now, even if

6-13

 

 

you have your fax

 

 

 

 

machine set to send a fax

 

 

 

 

later, or if you have it set

 

 

 

 

for Polling.

 

DIAL

1. ONE-TOUCH

Stores One-TouchDial

7-1

DIAL

 

numbers, so you can dial

 

 

 

by pressing one key.

 

QUICK-

2. SPEED-DIAL

by pressing only a few

7-2

 

Stores Speed-Dial

 

 

 

numbers, so you can dial

 

.SET

 

 

keys.

 

 

3. SETUP

Sets up a Group number

7-4

6

GROUPS

 

for Broadcasting.

 

 

 

 

REPORTS

1. TRANSMISSION

ON

Initial setup for

9-1

 

OFF

Transmission Verification

 

 

2. JOURNAL

EVERY 30 FAXES

Report and Fax Journal

9-1

 

PERIOD

EVERY 6 HOURS

period.

 

 

 

 

 

 

SETUP.

 

EVERY 12 HOURS

 

 

 

 

EVERY 7 DAYS

 

 

 

 

 

EVERY 24 HOURS

 

 

 

 

 

EVERY 2 DAYS

 

 

 

7

 

OFF

 

 

 

 

 

 

 

 

The factory setting (option) is shown in bold.

3 - 5 On-ScreenProgramming

Press the Menu numbers.

 

 

 

(ex. Press 1,1 for Date/Time)

 

 

 

 

OR

 

 

 

 

 

 

 

 

 

to

 

to select

to select

to accept

exit

Main

Menu

Options

Descriptions

Page

Menu

Selections

 

 

 

 

 

1. FWD/PAGE/

OFF

Sets the fax machine to

8-1

 

STORE

FAX FORWARD

forward fax messages, to

 

OPT

 

PAGING

call your pager, or to

 

 

FAX STORAGE

store incoming faxes in

 

FAX

 

 

the memory so you can

 

 

 

retrieve them while you

 

 

 

 

are away from your fax

 

REMOTE8.

 

 

machine.

 

 

2. REMOTE

---

Retrieval.

 

8-3

 

You must set your own

 

ACCESS

 

code for Remote

 

 

3. PRINT FAX

Print incoming faxes

5-6

 

 

 

stored in the memory.

 

 

1. COMPATIBILITY

NORMAL

If interference on your

12-4

 

 

BASIC

phone line interrupts your

 

 

 

 

faxes, try the ‘BASIC

 

 

 

 

setting.

 

 

 

2. DISTINCTIVE

ON

Use with phone company

5-8

MISCELLANEOUS0.

 

OFF

Distinctive Ring service

 

 

SET

to register the ring pattern

 

 

 

 

 

 

 

with the fax machine.

 

 

3. CALL

ON

Lets you use the

5-13

 

WAITING ID

OFF

telephone company’s

 

 

 

 

Call Waiting/ Caller ID

 

 

 

 

subscriber service.

 

 

4. CALLER ID

Uses the telephone

5-10

 

(US only)

 

company’s Distinctive

 

 

 

 

Ring subscriber service

 

 

 

 

to display the caller’s

 

 

 

 

name or number on the

 

 

 

 

fax machine as it rings.

 

The factory setting (option) is shown in bold.

On-ScreenProgramming3 - 6

4 Initial Setup

Getting started

Setting the Date and Time

When the fax machine is not in use, it will display the date and time. If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

1

2

3

4

5

6

Press Menu/Set,1,1.

1.DATE/TIME

Enter the last two digits of the

 

year.

 

Press Menu/Set.

 

Enter two digits for the month. Press Menu/Set.

(For example, enter 09 for September, or 10 for October.) Enter two digits for the day.

Press Menu/Set.

(For example, enter 06.)

Enter the time in 24-Hourformat.

Press Menu/Set.

(For example, enter 15:25 for 3:25 P.M.) Press Stop/Exit.

The LCD now shows the date and time whenever the fax machine is in Standby mode.

Turning on Automatic Daylight Savings Time

You can set the fax machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct day and time in the DATE/TIME setting. The default setting isOFF.

1

Press Menu/Set,1,5.

5.AUTO DAYLIGHT

2

Press ▲ or ▼ to select ON (or

 

 

OFF).

 

3

Press Menu/Set.

 

Press Stop/Exit.

 

4 - 1 Initial Setup

2.STATION ID

Setting the Station ID

You should store your name or company name and fax number so they print on all fax pages that you send. The telephone number will appear only on cover pages and call back messages.

1

2

Press Menu/Set,1,2.

Enter your fax number (up to 20 digits).

Press Menu/Set.

You must enter a fax number to continue (up to 20 digits).

If you do not enter a fax number, you cannot enter any more information.

You can not enter a hyphen.

3 Enter your telephone number (up to 20 digits). PressMenu/Set.

4 Use the dial pad to enter your name (up to 20 characters). PressMenu/Set.

(See Entering text below.)

5 Press Stop/Exit.

The LCD will show the date and time.

If the Station ID has already been programed, the Station ID will ask you to press 1 to make a change or2 to exit without changing the setting.

Entering text

When you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed on them. The keys for 0,# anddo not have printed letters because they are used for special characters.

By pressing the appropriate dial pad key repeatedly, you can access the character you want.

Press

one

two

three

four

five

Key

time

times

times

times

times

2

A

B

C

2

A

3

D

E

F

3

D

4

G

H

I

4

G

5

J

K

L

5

J

6

M

N

O

6

M

7

P

Q

R

S

7

8

T

U

V

8

T

9

W

X

Y

Z

9

 

 

 

 

 

 

Initial Setup 4 - 2

Inserting spaces

To enter a space in the fax number, press

once between

numbers. To enter a space in the name, press

twice between

characters.

 

 

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character. Then pressStop/Exit. All the letters above and to the right of the cursor will be deleted.Re-enterthe correct characters. You can also back up and type over incorrect letters.

Repeating letters

If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right before you press the key again.

Special characters and symbols

Press

 

, # or0, and then pressor

to move the cursor under

 

the special character or symbol you want. Then press Menu/Set to select it.

Press

 

for

(space) ! " # $ % & ’ ( )

 

+ , - . /

 

 

Press #

for

: ; < = > ? @ [ ] ^ _

 

 

Press 0

for

É À È Ê Î Ç Ë Ö 0

 

 

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

To program this information into the fax machine, see Setting the Date and Time on page4-1andSetting the Station ID on page4-2.

4 - 3 Initial Setup

Setting the Beeper Volume

You can change the beeper volume. The default (factory) setting is LOW. When the beeper is on, the fax machine will beep when you press a key, make a mistake or after you send or receive a fax.

1

Press Menu/Set,1,3.

3.BEEPER

2

Press ▲ or ▼ to select LOW,

 

 

HIGH or OFF.

 

3

Press Menu/Set.

 

Press Stop/Exit.

 

Setting the Speaker Volume

You can adjust the speaker volume by pressing Hook, and then selecting a speaker volume level.

Press

or

to adjust the volume level.

The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Choosing the Handset Volume (For Volume Amplify)

Before you begin to use your fax machine, you must decide if you need to set the handset volume to VOL AMPLIFY: ON? for a user who ishearing-impaired.The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearing-impaired.During a conversation, users can press

or

on the control panel to adjust the volume to LOW or

HIGH. When the handset is replaced, the handset volume will remain until you change it again.

Initial Setup 4 - 4

4.VOLUME AMPLIFY

VOLUME AMPLIFY: ON–TEMPORARY

This setting is appropriate if some of the users are hearing-impaired.During a conversation, users can press

or

on the control panel to adjust the volume to LOW or

HIGH. When the handset is replaced, the handset volume returns to the default setting ofLOW.

VOLUME AMPLIFY:ON–PERMANENT

Choose VOL AMPLIFY:ON?–PERMANENT?if all of the users are hearing-impaired. During a conversation, users can press

or

on the control panel to adjust the volume to LOW or

HIGH. When the handset is replaced, the handset volume returns to the default setting of amplify.

When you press

or

on the control panel to adjust

the volume, the LCD shows the setting you are choosing. Each key press changes the volume to the next setting.

It is important that you do not choose PERMANENT unless all users arehearing-impaired.Otherwise, the default setting of amplify may damage the hearing of some users.

Setting Volume Amplify

1

2

3

4

Please carefully read Choosing the Handset Volume (For Volume Amplify)on page 4-4 before you do the following steps:

Press Menu/Set,1,4. If none of the users are

hearing-impaired,press ▲ or ▼ to select

VOL AMPLIFY:OFF?, and then pressMenu/Set and go to Step 4.

OR

If some or all of the users are hearing-impaired,press ▲ or ▼ to selectVOL AMPLIFY:ON?, and then pressMenu/Set.

If all the users are hearing-impaired,press ▲ or ▼ to selectPERMANENT?, and then pressMenu/Set.

OR

If only some of the users are hearing-impaired,press ▲ or ▼ to selectTEMPORARY, and then pressMenu/Set.

Press Stop/Exit.

4 - 5 Initial Setup

Setting the Ring Volume

You can turn the ring off or you can select a ring volume level when your machine is idle (not being used).

Press

or

to adjust the volume level. Every time you

press these keys, the fax machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.

Setting Tone and Pulse dialing mode (Canada Only)

1

2

3

Press Menu/Set,1,6.

6.TONE/PULSE

Press ▲ or ▼ to select PULSE

 

(or TONE).

 

Press Menu/Set.

 

Press Stop/Exit.

 

Setting up your area code (USA only)

If you must dial the area code to call within your area code, do not enter this setting.

1 PressMenu/Set,0,4.

2 Use the dial pad to enter your area code, and then press

Menu/Set.

3 Press Stop/Exit.

4.CALLER ID

AREA CODE:000

AREA CODE:908

Initial Setup 4 - 6

5 Setup Receive

Basic receiving operations

Choosing the Receive Mode

There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs.

LCD

How it works

When to use it

FAX ONLY

The fax machine

For dedicated fax lines.

(automatic

automatically

 

receive)

answers every call

 

 

as a fax.

 

 

 

 

FAX/TEL*

The fax machine

Use this mode if you expect to

(fax and

controls the line and

receive lots of fax messages and few

telephone)

automatically

telephone calls. You cannot have an

 

answers every call.

answering machine on the same

 

If the call is a fax it

line, even if it is on a separate wall

 

will receive the fax.

jack on the same line. You cannot

 

If the call is not a fax

use the telephone company’s Voice

 

it will ring

Mail in this mode.

 

(pseudo/double

 

 

ring) for you to pick

 

 

up the call.

 

 

 

 

TAD:ANSWER

The external

Use this mode if you have connected

MACH.

answering device

an external answering machine to

(with an

(TAD)automatically

your machine.

external

answers every call.

The TAD setting works only with an

answering

Voice messages

external answering machine. Ring

device)

are stored on the

Delay and F/T Ring Time do not

 

external TAD. Fax

work in this setting.

 

messages are

 

 

printed.

 

 

 

 

MANUAL

You control the

Use this mode if you do not receive

(manual

phone line and

many fax messages, with Distinctive

receive)

must answer every

Ring or if you are using a computer

 

call yourself.

on the same line.

 

 

If you answer and hear fax tones,

 

 

wait until the machine takes over the

 

 

call, then hang up. (See Easy

 

 

Receive on page5-3)

 

 

 

*In FAX/TEL mode you must set theRING DELAY and

F/T RING TIME. If you have extension phones on the line, keep theRING DELAY set to 4 rings.

5 - 1 Setup Receive

 

Current Receive Mode

 

 

MAN:MANUAL

 

 

09/06 15:25 FAX

 

FAX: FAX ONLY

 

 

F/T: FAX/TEL

 

 

TAD: ANSWER MACH.

 

 

To select or change your Receive Mode

1

2

Press Receive Mode.

The LCD shows your current selection.

 

FAX ONLY

 

FAX/TEL

 

TAD:ANSWER MACH.

Continue to press Receive

MANUAL

Mode until your new selection

appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting.

If you are changing the Receive Mode while in another operation, the screen returns to the current operation display.

Setting the Ring Delay

The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY orFAX/TEL mode. If you have extension phones on the same line as the fax machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4. (SeeEasy Receive on page5-3andOperation from extension telephones on page5-5.)

1

2

3

Press Menu/Set,2,1.

1.RING DELAY

 

Press ▼ or ▲ to select how

many times the line will ring before the fax machine answers (00, 01, 02, 03, or 04).

Press Menu/Set.

(If you select 00, the line won’t ring at all.)

Press Stop/Exit.

Setup Receive 5 - 2

Setting the F/T Ring Time (FAX/TEL mode only)

If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its specialpseudo/double-ringwhen you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This pseudo double ringing happens after the initial ringing from the phone company. Only the fax machine rings and no other phones on the same line will ring with the specialpseudo/double-ring.However, you can still answer the call on any extension phone (in a separate wall jack) on the same line as the fax machine. (SeeOperation from extension telephones on page5-5.)

1

2

3

Press Menu/Set,2,2.

2.F/T RING TIME

 

Press ▲ or ▼ to select how

long the fax machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).

Press Menu/Set.

Press Stop/Exit.

Even if the caller hangs up during the pseudo/double-ringing,the fax machine will continue to ring for the set time.

Easy Receive

When you use this feature, you don’t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. SelectingON allows the fax machine to receive fax calls automatically, even if you lift the machine’s handset or the handset of an extension or external phone. When you seeRECEIVE on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset and the fax machine will do the rest.SEMI lets the fax machine receive the fax only if you’ve answered it at the fax machine.

1

2

3

If you have set this feature to EASY RECEIVE:ON, but your machine does not automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive Code 5 1. At the machine lift the handset and then pressFax Start.

If you send faxes from a computer on the same phone line and the machine intercepts them, set this feature to

EASY RECEIVE:OFF.

Selecting EASY RECEIVE:OFF means you’ll have to activate the machine yourself by pressingFax Start.

OR

Press 5 1 on the external or extension phone if you are not at your machine.

Press Menu/Set,2,3.

3.EASY RECEIVE

 

Use ▲ or ▼ to select ON,SEMI orOFF.

Press Menu/Set.

Press Stop/Exit.

5 - 3 Setup Receive

Printing a reduced incoming fax (Auto Reduction)

If you choose ON, the fax machine automatically reduces an incoming fax to fit on one page of Letter or Legal size paper, regardless of the paper size of the document. The fax machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set,2,6).

1

Press Menu/Set,2,5.

5.AUTO REDUCTION

2

Use ▲ or ▼ to select ON (or

 

 

OFF).

 

3

Press Menu/Set.

 

Press Stop/Exit.

 

If you receive faxes that are split on two pages, turn on this setting. If the document is too long, however, the fax machine may print it on two pages.

When Auto Reduction is turned on and an incoming document is smaller than your paper, no reduction will take place, and you will get the same size as the sender’s document.

Setting Paper Size

You can use three sizes of paper for printing your faxes—Letter,Legal and A4. When you change the type of paper in the paper tray, you will need to change the setting for paper size at the same time, so your machine can fit an incoming fax on the page.

1

2

3

Press Menu/Set,2,6.

6.PAPER

Press ▲ or ▼ to select

 

LETTER, LEGALor A4.

 

Press Menu/Set.

 

Press Stop/Exit.

 

Receiving a fax at the end of a conversation

At the end of a conversation you can ask the other party to fax you information before you both hang up.

1 Ask the other party to place the document in their machine and to press Start. Tell the other party to wait until the fax machine sends receiving tones (chirps) before hanging up.

2 When you hear the other machine’s CNG tones (beeps), pressFax Start.

The LCD shows:

RECEIVE

3 Replace the handset.

 

Setup Receive 5 - 4

Advanced receiving operations

Operation from extension telephones

If you answer a fax call on an extension telephone, or an external telephone in the EXT. jack of the machine, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (SeeEasy Receive on page5-3.)

If the fax machine answers a voice call and pseudo/double-ringsfor you to take over, use the Telephone Answer Code# 5 1 to take the call at an extension phone. (SeeSetting the F/T Ring Time (FAX/TEL mode only) on page5-3.)

If you answer a call and no one is on the line, you should assume that you’re receiving a manual fax.

At an extension phone (on a separate telephone wall jack), press 5 1, wait forfax-receivingtones (chirps), and then hang up.

At an external phone (connected to the fax machine’s EXT jack), press 5 1 and wait for the phone to be disconnected before you hang up (the LCD showsRECEIVE).

Your caller will have to press the Start key to send the fax.

For FAX/TEL mode only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (pseudo/double-ringing)to alert you to pick up a voice call.

If you’re at an extension or external phone, you’ll need to lift the handset during the F/T Ring Time and then press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the fax machine by pressing

5 1.

Using a cordless external handset

If your cordless telephone is connected to the EXT. jack of the fax machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the fax machine answer first, you will have to answer using the cordless and then go to the fax machine so you can press Hook to transfer the call to the cordless handset.

5 - 5 Setup Receive

Changing the remote codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is# 5 1.

1

2

3

4

5

If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code, Telephone Answer Code, or Activation Voice Code to other three-digitcodes using numbers0-9,or#.

Press Menu/Set,2,4.

4.REMOTE CODE

 

Press ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

Enter the new Fax Receive Code.

Press Menu/Set.

Enter the new Telephone Answer Code.

Press Menu/Set.

Press Stop/Exit.

Printing a fax from the memory

If you have selected Fax Forwarding, Paging or Fax Storage (Menu/Set,8,1) you can still print a fax from the memory when you are at the fax machine. (SeeSetting Fax Storage on page8-3.)

1

2

3

Press Menu/Set,8,3.

3.PRINT FAX

Press Fax Start.

 

After printing has finished, press Stop/Exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use the fax machine to ‘poll’ other machines, or you can have someone poll the fax machine.

Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls the fax machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the Polling feature.

Setting up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

1

2

3

Press Menu/Set,2,7.

7.POLLING RX

Enter the fax number you are

 

polling.

 

Press Fax Start.

 

The LCD shows DIALING.

 

Setup Receive 5 - 6

Setting up Sequential Polling Receive

The fax machine can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed.

1

2

Press Menu/Set,2,7.

7.POLLING RX

 

Enter the fax machines you

want to poll using One-Touch,Speed-Dial,a Group, or Search. For example, forOne-Touch3 andSpeed-Diallocation 09, pressOne-Touchdial key3,Search/Speed Dial,

# and 09.

3 PressFax Start. The fax machine will poll each number or Group number in turn to receive a fax.

Press Stop/Exit while the machine is dialing to cancel the polling process.

To cancel all sequential polling receive jobs, press Menu/Set,

4. (See Canceling a scheduled jobon page 6-5.)

5 - 7 Setup Receive

Telephone services

Your fax machine supports the Caller ID and Distinctive Ring subscriber telephone service that some telephone companies offer.

If you have Voice Mail, Call Waiting, RingMaster, an answering service, an alarm system or other custom features on your telephone line, it may affect the way the fax machine works. (See Custom features on a single line on page12-7.)

If you have Voice Mail on your phone line, please read the following carefully.

Distinctive Ring

Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring,Indent-a-CallorIndent-a-Ring.

What does your telephone company’s ‘Distinctive Ring’ do?

Your telephone company’s Distinctive Ring service allows you to have more than one number on the same phone line. If you need more than one phone number, it is cheaper than paying for an extra line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine.

Please call your telephone company for availability and rates.

What does Brother’s ‘Distinctive Ring’ do?

The Brother fax machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. The new phone number on your line can just receive faxes.

You must pay for your telephone company’s Distinctive Ring service before you program the fax machine to work with it.

Do you have Voice Mail?

If you have Voice Mail on the phone line that you will install your new fax machine on, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls.However, this Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one has a separate phone number, neither will interfere with the other’s operations.

If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions below to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.

Setup Receive 5 - 8

Before you choose the ring pattern to register

You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by the Brother machine. Register the one your telephone company gives you.

Ring

Pattern Rings

1 long-long

2 short-long-short

3 short-short-long

4

very long (normal pattern)

If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown.

The machine will only answer calls to its registered number.

The first two rings are silent on the machine. This is because the fax must «listen» to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.)

If you program the machine properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer.

Registering the Distinctive Ring pattern

Very important

After you have set the Distinctive Ring feature to ON, the receive mode is set toMANUAL automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number,MANUAL mode means you must answer all the calls yourself. You can not change the receive mode to the other mode while the Distinctive Ring is set to on.

1

2

3

4

Press Menu/Set,0,2.

2.DISTINCTIVE

Press ▲ or ▼ to select SET?.

 

Press Menu/Set.

Press ▲ or ▼ to select the stored ring pattern you want to use. Press Menu/Set.

(You will hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.)

Press Stop/Exit.

Distinctive Ring is now set to on.

5 - 9 Setup Receive

Turning off the Distinctive Ring

1

Press Menu/Set,0,2.

2.DISTINCTIVE

2

Press ▲ or ▼ to select OFF.

 

3

Press Menu/Set.

 

Press Stop/Exit.

 

If you turn off Distinctive Ring, the machine will stay in MANUAL receive mode. You will need to set the Receive Mode again. (SeeTo select or change your Receive Mode on page5-2.)

Caller ID

The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. This service displays the telephone number, or name if it is available, of your caller as the line rings.

After a few rings, the LCD shows the telephone number of your caller (and name if available). Once you pick up the handset, the Caller ID information disappears from the LCD, but the call information remains stored in the Caller ID memory.

You will see the first 16 characters of the number (or name).

OUT OF AREA display means call originated outside your Caller ID service area.

PRIVATE CALL display means the caller has intentionally blocked transmission of information.

Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area.

Caller ID Log

Your machine stores up to 30 of the last Caller IDs received into your machine’s memory in the Caller ID Log. When the thirty-firstcall comes in, information about the first call is erased. You can print the report or scroll through Caller ID information to review those calls made to your machine.

Printing the Caller ID Log

1 Press Hold/Caller ID.

2 To print the Caller ID Log, pressFax Start.

CALLER ID LOG

PRESS START KEY

Setup Receive 5 - 10

Viewing the Caller ID Log

1 Press Hold/Caller ID.

2 After two seconds, press ▲ or ▼ to scroll through the Caller ID Log.

CALLER ID LOG 01)MARY

02)TOM HENDERSON 03)ABC COMPANY

3 When you want to see detailed information for a displayed ID (phone number and date and time call was received) press

Menu/Set.

4 To continue viewing the Caller ID Log (Step 2), press ▲ or ▼.

OR

To exit the Caller ID Log, press

03)ABC COMPANY 03)908777283703)02/01 12:00

DIAL:PRESS START

Stop/Exit.

Returning a call from the Log

You can scroll through the Caller ID Log and select a call to return automatically. (See page 5-10.)

(For USA Only) You must set up your AREA CODE in advance. (See Setting up your area code (USA only) on page4-6.)

1 Press Hold/Caller ID.

2 Press ▲ or ▼ to scroll through the Caller ID Log and when you see a call you want to return immediately, press

Menu/Set.

3 To begin dialing, press

Fax Start.

CALLER ID LOG

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

4 Begin speaking when the other party answers.

This feature may not be available in certain areas of the USA and Canada.

If your dialing plan does not follow the standard 1 + area code + 7-digitnumber dialing system for calling outside your area code, you may experience problems returning calls automatically from the Caller ID Log. Your machine will automatically dial “1” plus the area code for any number that does not originate in your area code. If this is not the procedure followed by your dialing plan you will not be able to return calls automatically.

5 - 11 Setup Receive

Registering a Caller ID number

You can set up a caller in the Caller ID Log as a One-Touchor Speed Dial number.

1

Press Hold/Caller ID.

CALLER ID LOG

2

After two seconds, press ▲ or

 

 

▼ to scroll through the Log and when you see a caller you

3

want to register, press Menu/Set.

 

To register the caller as a

03)ABC COMPANY

 

One-Touchnumber, press the

 

03)9087772837

 

One-Touchkey where you

 

want the number to be stored.

03)02/01 12:00

 

OR

 

DIAL:PRESS START

 

To register the caller as a

 

 

 

Speed-Dialnumber, press

 

 

Search/Speed Dial and use the dial pad to press thetwo-digit

 

location code (00–99),and then pressMenu/Set.

 

If the LCD shows REGISTERED, thequick-diallocation

4

already has a number.

 

Enter the caller’s name, and

NAME:

5

then press Menu/Set.

 

Press ▲ or ▼ to select the type of number, and then press

 

Menu/Set:

 

 

 

FAX

a fax number

 

 

TEL

a telephone (voice) number

 

FAX/TEL

both a fax and telephone number

 

CHAIN

a number (usually an access code) for chain

 

 

dialing.

 

6

Return to Step 2 to store another quick-dialnumber.

 

OR

 

 

 

Press Stop/Exit.

 

Setup Receive 5 - 12

Call Waiting/Caller ID

The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID subscriber service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting Callers on your machine’s LCD.

1

Press Menu/Set,0,3.

3.CALLWAITING ID

2

Press ▲ or ▼ to select ON (or

 

OFF).

Press Menu/Set.

To answer a Call Waiting signal:

3 To answer a Call Waiting signal while you’re talking on the phone, ask the other party if you can put them on Hold to catch the other call. The LCD shows the Caller ID.

4

5

Press Search/Speed Dial to switch to the second call.

To switch back to the first call, press Search/Speed Dial again.

Either caller can hang up at any time. However, if you hang up you will disconnect both callers.

5 - 13 Setup Receive

6 Setup Send

How to dial

You can dial in any of the following ways.

Manual dialing

Press all of the digits of the phone or fax number.

One-Touchdialing

Press the One-Touchkey of the location you want to call.

If the LCD shows NOT REGISTERED when you enter theOne-Touchnumber, a number has not been stored for it.

Speed-Dialing

Press Search/Speed Dial,#, and then the two digitSpeed-Dialnumber. (SeeStoring Speed-Dial numbers on page7-2.)

two digit number

If the LCD shows NOT REGISTERED when you enter theSpeed-Dialnumber, a number has not been stored for it.

Search

You can search for names you have stored in One-TouchandSpeed-Dialmemories. PressSearch/Speed Dial and the navigation keys (or) to search.

(See StoringOne-TouchDial numberson page 7-1 and StoringSpeed-Dialnumberson page 7-2.)

To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.

To search numerically

To search alphabetically

Setup Send 6 - 1

Fax Redial

If you are sending a fax manually and the line is busy, press Redial/Pause, and then pressFax Start to try again. If you want to make a second call to the last number dialed, you can save time by pressingRedial/Pause andFax Start.

Redial/Pause only works if you dialed from the control panel.

If you are sending a fax automatically and the line is busy, the fax machine will automatically redial one time after five minutes.

How to fax

Automatic transmission

This is the easiest way to send a fax. Documents must be between 5.8 and 23.7 inches (150 and 600 mm) long and between 5.9 and 8.5 inches (148 and 210 mm) wide.

IMPORTANT: Do not pick up the handset or pressHook.

1

2

Insert the document face down, top edge first in the Automatic Document Feeder (ADF).

Adjust the paper guides to fit the width of your document.

Paper Guides

3 Enter the fax number usingOne-Touch,Speed-Dial,Search or the dial pad. (SeeOne-Touch dialing on page6-1,Speed-Dialing on page6-1andSearch on page6-1.)

4 Press Fax Start.

Do not use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted, or taped.

Do not use cardboard, newspaper or fabric.

The ADF can hold up to 10 pages, feeding each one individually through the fax machine. Use standard 17 lb-24lb (64g/m2-90g/m2) paper when using the ADF; if you are using heavier paper, feed each sheet individually to prevent paper jams.

6 - 2 Setup Send

Manual transmission

Manual transmission lets you hear the dialing, ringing and fax-receivingtones while sending a fax.

1

2

Insert the document face down in the ADF.

Pick up the handset and listen for a dial tone.

OR

Press Hook listen for a dial tone.

3 Enter the fax number you want to call. (You can enter the digits using the dial pad, or you can enter aOne-TouchorSpeed-Dialnumber, or you can call usingSearch/Speed Dial.)

(See How to dial on page6-1.)

4 When you hear the fax tone,

SEND

press Fax Start.

 

5 If you picked up the handset, hang up.

Sending a fax at the end of a conversation

At the end of a conversation you can send a fax to the other party before you both hang up.

1 Ask the other party to wait for fax tones (beeps) and then to press Start before hanging up.

2

3

Insert the document face down in the ADF.

Press Fax Start.

 

The LCD shows:

SEND

Replace the handset.

 

Basic sending operations

Sending faxes using multiple settings

When you send a fax you can choose any combination of these settings such as contrast, resolution, overseas mode, delayed fax timer, polling transmission or memory transmission.

After each setting is accepted, the

OTHER

SETTINGS?

LCD will ask if you want to enter

1.YES

2.NO

more settings:

Press 1 to select more settings. The

LCD will return to the SETUP SEND menu.

OR

Press 2 if you have finished choosing settings and go to the next step.

Setup Send 6 - 3

ACCEPTED
OTHER SETTINGS? 1.YES 2.NO
3.CONTRAST

Contrast

If your document is very light or very dark, you may want to set the contrast.

Use LIGHT to make the document darker.

Use DARK to make the document lighter.

1

2

3

4

5

6

Insert the document face down in the ADF.

Press Menu/Set,3,3.

Press ▲ or ▼ to select AUTO,

LIGHT or DARK.

Press Menu/Set.

Press 1 if you want to choose more settings and the LCD will return to theSETUP SEND menu.

OR

Press 2 if you have finished choosing settings for this page, and then go to Step 5.

Enter a fax number.

Press Fax Start to send the fax.

The fax machine starts scanning the first page.

Fax resolution

When you have an document in the ADF you can use the Resolution key to change the setting temporarily (for this fax only). PressResolution repeatedly until the LCD shows the setting you want.

STANDARD

 

Suitable for most typed documents.

 

FINE

 

Good for small print and transmits a little

 

 

 

 

slower than Standard resolution.

S.FINE

 

 

Good for small print or artwork and transmits

 

 

 

 

 

 

slower than Fine resolution.

PHOTO

 

 

Use when the document has varying shades

 

 

 

 

 

 

of gray or is a photograph. This has the

 

 

 

 

slowest transmission time.

6 - 4 Setup Send

4.CANCEL JOB
ACCEPTED
OTHER SETTINGS? 1.YES 2.NO

Multiple Resolution Transmission

Use this feature to select separate resolution settings for each page of the fax you are sending. This could be useful if you are sending a fax with photos and text, or some pages with small print and others with larger print. Resolution settings return to STANDARD after the fax is sent.

1

2

3

4

5

6

Insert the document face down in the ADF. Press Menu/Set,3,4.

Use ▲ or ▼ to select STANDARD,FINE,S.FINE orPHOTO as the resolution for page 1.

Press Menu/Set.

Repeat Step 3 for each page. Press Stop/Exit when you are

finished. The screen displays: Press 1 if you want to select additional settings. The

display returns to the SETUP SEND menu.

OR

Press 2 if you are finished choosing settings, and go to Step 6. The screen prompts you to enter the fax number you want to call.

Enter the fax number, and press Fax Start.

Canceling a fax in progress

If you want to cancel a fax, while the fax machine is scanning, dialing or sending it, press Stop/Exit.

Canceling a scheduled job

You can cancel a fax job that is stored and waiting in memory.

1

2

3

4

Press Menu/Set,4.

Any jobs that are waiting will appear on the LCD.

If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel.

Press Menu/Set.

OR

If you only have one job waiting, go to Step 3. Press 1 to cancel.

OR

Press 2 to exit without canceling.

To cancel another job go to Step 2.

Press Stop/Exit.

Setup Send 6 - 5

ACCEPTED
OTHER SETTINGS? 1.YES 2.NO
2.COVERPAGE MSG

Advanced sending operations

Composing the electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover page includes the name or number stored in the One-TouchorSpeed-Dialmemory. If you are dialing manually, the name is left blank.

The cover page shows your Station ID, and the number of pages you are sending. If you have COVERPG SETUP set toON (SeeSend a cover page for all faxes on page6-7),the number of pages is left blank.

You can select a comment to include on your cover page.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the preset comments, you can enter two personal messages of your own, up to 27 characters.

(See Entering text on page4-2.)

5.(USER DEFINED)

6.(USER DEFINED)

Most of the SETUP SEND settings are temporary to allow you to make changes for each fax you send. However when you set up your Cover Page and Cover Page Comments, you are changing the default settings so they will be available while faxing.

Composing your own comments

1

2

3

4

5

Press Menu/Set,3,2. The screen displays:

Use ▲ or ▼ to choose position 5 or 6 for your own comment. Press Menu/Set.

Use the dial pad to enter your customized comment. (See Entering text on page4-2.)

Press Menu/Set.

The screen displays:

Press 1 if you want to choose more settings. The display returns to theSETUP SEND menu.

OR

Press 2 to exit.

6 - 6 Setup Send

ACCEPTED
OTHER SETTINGS? 1.YES 2.NO
1.COVERPG SETUP
1.COVERPG SETUP

Cover page for next fax only

This feature does not work unless you have set up the Station ID. (See Setting the Station ID on page4-2.)

If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document.

1

2

3

4

5

6

7

8

9

10

Insert the document face down in the ADF.

Press Menu/Set,3,1.

When the LCD shows

NEXT FAX ONLY, press Menu/Set.

Press ▲ or ▼ to select NEXT FAX:ON (orNEXT FAX:OFF), and pressMenu/Set.

Press ▲ or ▼ to select one of the standard or your own comments.

Press Menu/Set.

Enter two digits to show the number of pages you are sending. (Enter 00 to leave the number of pages blank.) If you have made a mistake, pressto back up andre-enterthe number of pages.

Press Menu/Set.

Press 1 if you want to choose more settings. The LCD returns to theSETUP SEND menu.

OR

Press 2 if you have finished choosing settings. Enter the fax number you are calling and then press

Fax Start.

Send a cover page for all faxes

Make sure you have set up the Station ID before continuing. This feature does not work without the Station ID. (See Setting the Station ID on page4-2.)

You can set your machine to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.

1

2

3

4

5

6

Press Menu/Set,3,1.

Press ▲ or ▼ to select ON (or

OFF). (If you selectON, a cover page is always sent when you send a fax.)

Press Menu/Set.

If you selected ON, press ▲ or ▼ to select one of the standard or your own comments.

Press Menu/Set when the screen displays your selection.

The screen displays: Press 1 if you want to choose more settings. The LCD

returns to the SETUP SEND menu.

OR

Press 2 to exit if you have finished choosing settings.

Setup Send 6 - 7

5.OVERSEAS MODE

Using a printed Cover Page

If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax.

1

2

Press Menu/Set,3,1.

1.COVERPG SETUP

 

Press ▲ or ▼ to select

PRINT SAMPLE.

Press Menu/Set.

Broadcasting

Using the numbers you have stored in Groups, One-TouchandSpeed-Dialmemory, you can “Broadcast” faxes automatically to a maximum of 104 different locations in a few simple steps. You must setMEMORY TX, eitherON orNEXT FAX ONLY.

After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

1

2

Insert the document face down in the ADF.

Press Menu/Set,3,9 to selectON for Memory Transmission. (SeeMemory Transmission on page6-12.)

3

4

Press Menu/Set.

Enter the One-TouchandSpeed-Dialnumbers (one after the other), Search numbers or a Group number you have stored.

5 PressFax Start. The fax machine stores the document in memory, and then transmits it to all the numbers you entered. If the line is busy, your machine will redial.

Press Stop/Exit during transmission to cancel the current fax Broadcast.

To cancel all locations, press Menu/Set,4. (SeeCanceling a scheduled job on page6-5.)

To turn Memory Transmission back off, after the Broadcast has finished go to Step 2 and select OFF.

Overseas Mode

If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off.

1

2

3

4

5

6

Insert the document face down in the ADF.

Press Menu/Set,3,5.

Press ▲ or ▼ to select ON (or

OFF).

Press Menu/Set.

Press 1 if you want to choose more settings and the LCD will return to theSETUP SEND menu.

OR

Press 2 if you have finished choosing settings, and then go to Step 5.

Enter the fax number you’re calling. Press Fax Start.

6 - 8 Setup Send

6.CALL RESERVE

Call Reservation

You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. To have a conversation, lift the handset.

If you set Call Reservation and Call Back message to ON, your machine leaves a message if the other party does not answer.

1

2

3

4

5

6

7

Insert the document face down in the ADF.

Press Menu/Set,3,6.

The screen displays the

current setting for Call Reservation. Press ▲ or ▼ to select ON (orOFF). PressMenu/Set.

If you set Call Reservation to ON, the LCD shows the current setting for Call Back Message.

Press ▲ or ▼ to select ON (orOFF). PressMenu/Set.

Press 1 if you want to select additional settings. The display returns to theSETUP SEND menu.

OR

Press 2 if you are finished choosing settings, and go to Step 6. Enter the fax number, and pressFax Start.

If you’ve set Call Reservation to ON, pick up your handset if your machine rings.

You cannot use auto redial with Call Reservation. You cannot use Call Reservation with Delayed Transmission or with Polling. You must register your Station ID to set Call Back Message to ON.

Print Sample Call Back Message

1

2

Press Menu/Set,3,6.

6.CALL RESERVE

 

Press ▲ or ▼ to select

PRINT SAMPLE.

Press Menu/Set.

Setup Send 6 - 9

Delayed Fax

Depending on the amount of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24 hours.

1

2

3

Insert the document face down in the ADF.

Press Menu/Set,3,7.

7.DELAYED FAX

 

Enter the time you want the fax to be sent (in 24-hourformat).

Press Menu/Set.

(For example, enter 19:45 for 7:45 P.M.)

4 Press1 if you want to leave the

1.DOC 2.MEMORY

document in the ADF.

 

OR

Press 2 to scan the document into the memory.

5 Press1 if you want to choose more settings and the LCD will return to theSETUP SEND menu.

6

7

OR

Press 2 if you have finished choosing settings, and then go to Step 6.

Enter the fax number.

Press Fax Start. The fax machine will wait until the time you have entered to send the fax.

The number of pages you can scan into the memory depends on the amount of data that is printed on each page.

If you press 2 in Step 4, the scanned document data will be stored until you delete the fax in memory by using the Canceling a Job menu setting.

6 - 10 Setup Send

Setting up Polled Transmit

Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it.

1

Insert the document face down in the ADF.

2

Press Menu/Set,3,8.

8.POLLED TX

3

Press ▲ or ▼ to choose ON (or

POLLED TX:ON?

 

OFF).

 

 

4

Press Menu/Set.

 

Press 1 if you want to leave the

1.DOC 2.MEMORY

 

document in the ADF.

 

 

 

OR

 

5

Press 2 to scan the document into the memory.

Press 1 if you want to choose more settings and the LCD will

 

return to the SETUP SEND menu.

 

 

OR

 

 

Press 2 if you have finished choosing settings, and go to

6

Step 6.

 

Press Fax Start.

 

If you pressed1 in Step 4, the document remains in the ADF until your fax machine is polled. If you must use your fax machine before the polled Transmit occur, you can “interrupt” it to send another fax. (SeeInterrupting Delayed Fax and Polled Transmit jobs on page6-13.)The document in the ADF can only be polled once.

If you pressed2 in Step 4, the document will be stored in the memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Canceling a Job menu setting.

Setup Send 6 - 11

9.MEMORY TX

Memory Transmission

This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document.

1

2

3

4

5

6

Insert the document face down in the ADF.

Press Menu/Set,3,9.

To change the default setting,

press ▲ or ▼ to select ON (or

MEMORY

TX:ON?

 

 

OFF).

SELECT

↑ ↓ & SET

Press Menu/Set.

 

 

Go to Step 5.

 

 

OR

For the next fax transmission only, press ▲ or ▼ to select

NEXT FAX ONLY.

Press Menu/Set.

For the next fax only, press ▲ or ▼ to select ON (orOFF). PressMenu/Set.

Press 1 to choose more settings. The LCD returns to the

SETUP SEND menu.

OR

Press 2 if you have finished choosing settings and go to Step 6.

Enter fax number and press Fax Start.

Out of Memory message

If you get an OUT OF MEMORY message while scanning the first page of a fax, pressStop/Exit to cancel the scan. If you get anOUT OF MEMORY message while scanning a subsequent page, you will have the option to pressFax Start to send the pages scanned so far, or to pressStop/Exit to cancel the operation.

If the faxes you send are typically very large or detailed, you may get OUT OF MEMORY errors frequently. If this happens, change the Memory Transmission setting back toOFF.

6 - 12 Setup Send

Interrupting Delayed Fax and Polled Transmit jobs

Even if you have your machine set to send a fax later, or if you have it set to be polled, you can interrupt the scheduled job to send a fax or make a copy now. However, you cannot use automatic redial or the Menu mode.

1

2

Press Menu/Set,5.

5.INTERRUPT

 

Wait 2 seconds, then remove

the documents that are waiting in the ADF.

3

4

Insert the document you want to send now in the ADF.

Enter the number for the fax you want to send now, and press

Fax Start.

5 After the transmission is finished, return the first document to the ADF.

6 PressMenu/Set,5 to restore the Delayed Fax or Polled Transmit.

If you set Delayed Fax or Polled Transmit using the memory (that is, if you have already scanned the document into your machine’s memory and will send it from there), you don’t have to interrupt to send a fax or make a copy.

Setup Send 6 - 13

7 Quick-Dialnumbers and dialing options

Storing numbers for easy dialing

You can set up the fax machine to do following types of easy dialing: One-Touch,Speed-Dialand Groups for Broadcasting faxes. When you dial aquick-dialnumber, the LCD shows the name, if you stored it, or the number.

If you lose electrical power, the quick-dialnumbers that are in the memory will not be lost.

Storing One-TouchDial numbers

Your fax machine has One-Touchkeys where you can store fax or phone numbers for automatic dialing. (SeeOne-Touch dialing on page7-5.)One-Touchkeys are located on the right side of the control panel.

1

Press Menu/Set,6,1.

1.ONE-TOUCHDIAL

2

Press the One-Touchkey

 

3

where you want to store a number.

 

Enter the number (up to 20 digits).

 

 

Press Menu/Set.

 

 

To enter a pause in the dialing sequence, press

4

Redial/Pause. (SeePause on page7-7.)

Use the dial pad to enter the

NAME:

 

name (up to 15 characters).

 

 

 

Press Menu/Set. You can use the chart to help you enter

 

letters. (See Entering text on page4-2.)

 

OR

 

 

5

Press Menu/Set, to store the number without a name.

Press ▲ or ▼ to select the type of number and press

 

Menu/Set.

 

 

 

FAX

a fax only number

 

 

TEL

a telephone (voice) number

 

FAX/TEL

both a fax and telephone (voice) number

 

CHAIN

a number (usually an access code) for chain

 

 

dialing. Selecting CHAIN tells the fax

 

 

machine that the complete number has not

 

 

yet been entered.

 

6

Return to Step 2 to store another One-Touchnumber.

 

OR

 

 

 

Press Stop/Exit to exit.

 

7 - 1 Quick-Dialnumbers and dialing options

Storing Speed-Dialnumbers

You can store Speed-Dialnumbers, so that when you dial you will only have to press a few keys (Search/Speed Dial,#, thetwo-digitnumber, andFax Start). The fax machine can store 100Speed-Dialnumbers.

1

Press Menu/Set,6,2.

2.SPEED-DIAL

2

 

Use the dial pad to enter a

#05:

 

two-digitSpeed-Dialnumber

 

ENTER & SET

 

(00-99).

 

(For example, press 0 5.)

 

3

Press Menu/Set.

 

Enter the phone or fax number (up to 20 digits).

 

Press Menu/Set.

 

To enter a pause in the dialing sequence, press

Redial/Pause. (SeePause on page7-7.)

4 Use the dial pad to enter the

NAME:

name (up to 15 characters).

 

Press Menu/Set.

(You can use the chart on page 4-2to help you enter letters.)

OR

Press Menu/Set to store the number without a name.

5 Press ▲ or ▼ to select the type of number and press

Menu/Set.

 

FAX

a fax only number

TEL

a telephone (voice) number

FAX/TEL

both a fax and telephone (voice) number

CHAIN

a number (usually an access code) for chain

 

dialing. Selecting CHAIN tells the fax

 

machine that the complete number has not

 

yet been entered.

6 Go to Step 2 to store anotherSpeed-Dialnumber.

OR

Press Stop/Exit.

Quick-Dialnumbers and dialing options7 - 2

Changing One-TouchandSpeed-Dialnumbers

If you try to store a One-TouchorSpeed-Dialnumber where a number has already been stored, the LCD will show the name stored there (or number) and will ask you to do one of the following:

1 Press1 to change the stored

1234567

 

number.

 

1.CHANGE 2.EXIT

OR

 

 

Press 2 to exit without making

 

 

a change.

 

 

How to change the stored number or name:

 

If you want to change a character, useor

to position

the cursor under the character you want to change, and then type over it.

If you want to erase the whole number or whole name, press Stop/Exit when the cursor is under the first digit or letter. The characters above and to the right of the cursor will be deleted.

2 Enter a new number.

Press Menu/Set.

3 Follow the directions beginning at Step 4 in StoringOne-TouchNumber or StoringSpeed-Dialnumbers.

7 - 3 Quick-Dialnumbers and dialing options

G01:*03#09
NAME:
ENTER & SET
SETUP GROUP:G0 ENTER & SET
3.SETUP GROUPS

Setting up Groups for Broadcasting

Groups, which can be stored on a One-Touchkey location, allow you to send the same fax message to many fax numbers by pressing only aOne-Touchkey andFax Start

First, you will need to store each fax number as a One-TouchorSpeed-Dialnumber. Then, you can combine them into a Group,

Each Group uses up a One-Touchkey location.Finally, you can have up to four small Groups, or you can assign up to 103 numbers to one large Group.

(See StoringOne-TouchDial numberson page 7-1and StoringSpeed-Dialnumberson page 7-2.)

1

2

3

4

5

6

Press Menu/Set,6,3. Select aOne-Touchkey

where you wish to store the number. (For example, press One-Touchkey2 to store a Group.)

Use the dial pad to enter the Group number (1 to 4) and press Menu/Set.

(For example, press 1 for Group 1.)

To include One-TouchorSpeed-Dialnumbers in the Group, enter them as follows. For example, forOne-Touchkey 3, pressOne-Touchkey3. ForSpeed-Diallocation 09, pressSearch/Speed Dial, then press0,9 on the dial pad.

The LCD shows 03,#09. PressMenu/Set to accept the numbers for this group.

Use the dial pad to enter a

name for the group and press

Menu/Set.

(For example, NEW CLIENTS) (See Entering text on page4-2.)PressStop/Exit.

You can print a list of all One-TouchandSpeed-Dialnumbers. Group numbers will be marked in the GROUP column.

(See Printing reports on page9-2.)

Quick-Dialnumbers and dialing options7 - 4

Dialing options

You can use the fax machine to make voice telephone calls by dialing manually or by using Search, One-TouchorSpeed-Dialmemory. You can use the handset to make calls.

When you dial a quick-dialnumber, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.

Manual dialing

Manual dialing is simply pressing all of the digits of the phone number.

1 Pick up the handset.

OR

Press Hook

2 When you hear a dial tone, dial the call using the dial pad.

3 If you pressedHook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

4 To hang up, replace the handset.

OR

Press Hook.

One-Touchdialing

1 Pick up the handset.

OR

Press Hook.

2 When you hear a dial tone, press theOne-Touchkey of the location you want to call.

3 If you pressedHook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

4 To hang up a voice call, replace the handset.

If the LCD shows NOT REGISTERED when you press theOne-Touchkey, a number has not been stored for it.

If you are sending a fax, press Fax Start after pressing theOne-Touchkey. If you picked up the handset or pressedHook, pressFax Start when the receiving fax machine answers with fax tones.

7 - 5 Quick-Dialnumbers and dialing options

Speed-Dialing

1 Pick up the handset.

OR

Press Hook.

2 When you hear a dial tone, pressSearch/Speed Dial, press

#, and then press thetwo-digitSpeed-Dialnumber.

3 If you pressedHook to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

4 To hang up a voice call, replace the handset.

If the LCD shows NOT REGISTERED when you press theSpeed-Dial2-digitnumber, a number has not been stored for it.

If you are sending a fax, press Fax Start after entering theSpeed-Dialnumber. If you picked up the handset or pressedHook, pressFax Start when the receiving fax machine answers with fax tones.

Access codes and credit card numbers

Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distancecarriers and credit card numbers asOne-TouchandSpeed-Dialnumbers. You can store these long dialing sequences by dividing them and setting them up on separate keys in any combination. Make sure you have selected CHAIN as the type of number when you stored the beginning portions of a long number.

The combined number will be dialed in the order that you entered it as soon as you press Fax Start.

(See StoringSpeed-Dialnumberson page 7-2.)

Perhaps you have stored ‘555’ on Speed-Dial#03 and ‘7000’ onSpeed-Dial#02. If you pressSearch/Speed Dial,#03,Search/Speed Dial,#02, andFax Start, you will dial‘555-7000’.

To temporarily change a number, you can substitute part of the number with manual using the dial pad.

For example, to change the number to 555-7001you could pressSearch/Speed Dial,#03 and then press7001 using the dialing pad.

If you must wait for another dial tone or signal at any point in the dialing sequence, store a pause there in the number by pressing Redial/Pause. Each key press adds a3.5-seconddelay.

#05:

ENTER & SET

Quick-Dialnumbers and dialing options7 - 6

Search

You can search for names you have stored in One-TouchandSpeed-Dialmemories. (SeeStoring One-Touch Dial numbers on page7-1andStoring Speed-Dial numbers on page7-2.)

1

2

3

Pick up the handset.

Press Search/Speed Dial, then enter the first letter of the name you are looking for by using the dial pad.

Press orto search the names that are displayed alphabetically.

4 When the screen displays the name you want to call, pressFax Start to begin dialing.

5 To hang up, replace the handset.

Pause

Press Redial/Pause to insert a3.5-secondpause between numbers. If you are dialing overseas, you can pressRedial/Pause as many times as needed to increase the length of the pause.

Hold

1

2

3

Press Hold/Caller ID to put a call on Hold.

You can replace the handset without disconnecting the call.

Pick up the fax machine’s handset to release the call from Hold. Picking up an extension handset will not release the call from Hold.

Redial (Telephone)

If you are calling someone and the line is busy, you can retry the number by pressing Redial/Pause.

1

2

3

Pick up the handset.

Press Redial/Pause.

To hang up, replace the handset.

Redial (Fax)

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Any time you want to make a second call to the last number dialed, pressRedial/Pause to save time.

If you’re sending a fax automatically and the line is busy, the fax machine will automatically redial one time at five minutes intervals after the transmission.

Tone or Pulse (Canada only)

If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.

1

2

3

Pick up the handset.

Press #. Any digits dialed after this will send tone signals.

When you hang up, the fax machine will return to the Pulse dialing service.

7 - 7 Quick-Dialnumbers and dialing options

8 Remote Fax Options

Fax Forwarding

You can only use one remote fax option at a time:

Fax Forwarding—OR—Paging—OR—FaxStorage—OR—Off.

You can change your selection at any time (Menu,8,1). (SeeTurning off Remote Fax Options on page8-3.)

Setting up Fax Forwarding

When you select Fax Forward, your fax machine stores the received fax in the memory. The fax machine will then dial the fax number you’ve programmed and forwards the fax message.

1

2

3

4

5

Press Menu/Set,8,1.

1.FWD/PAGE/STORE

Press ▲ or ▼ to select

 

 

FAX FORWARD.

 

 

Press Menu/Set.

 

 

Enter the forwarding number (up to 20 digits).

Press Menu/Set.

 

 

Press ▲ or ▼ to select

BACKUP PRINT:ON

BACKUP PRINT:ON or

SELECT

↑ ↓ & SET

BACKUP PRINT:OFF.

 

 

Press Menu/Set.

If you select BACKUP PRINT:ON, faxes will also be printed at your fax machine so you will have a copy if there is a power failure before it is forwarded or a problem at the receiving machine.

If you select BACKUP PRINT:OFF and a problem occurs during Fax Forwarding, then your recieved fax might be erased from memory before it can be printed.

The LCD will ask you to enter the fax number to which faxes will be forwarded.

Press Stop/Exit.

Remote Fax Options 8 - 1

Programming your pager number

When Paging is selected, your fax machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN). This activates your pager so you will know that you have a fax message in the memory.

1

2

Press Menu/Set,8,1.

1.FWD/PAGE/STORE

 

Press ▲ or ▼ to select

PAGING.

3 Enter your pager phone number followed by # # (up to 20 digits).

Press Menu/Set.

4 Do not include the area code if it is the same as that of your fax machine.

For example, press 1 8 0 0 5 5 5 1 2 3 4 # #.

5 If your pager needs a PIN, enter the PIN, press#, pressRedial/Pause, enter your fax number followed by# #.

Press Menu/Set.

(For example, press 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)

OR

If you do not need a PIN, press Redial/Pause, enter your fax number followed by# #.

Press Menu/Set.

(For example, press Redial/Pause 1 8 0 0 5 5 5 1 2 1 2 # #)

6 Press Stop/Exit.

You cannot change a Paging number or PIN remotely. If you have set Paging, a backup copy will automatically be printed at the fax machine.

8 - 2 Remote Fax Options

Setting Fax Storage

If you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.

1

2

3

Press Menu/Set,8,1.

1.FWD/PAGE/STORE

 

Press ▲ or ▼ to select

FAX STORAGE.

Press Menu/Set.

Press Stop/Exit.

If you have set Fax Storage, a backup copy will automatically be printed at the fax machine.

Turning off Remote Fax Options

If you set the FWD/PAGE/STORE toOFF and there are faxes in your fax machine’s memory, the LCD will give you two options.

If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again.

If you press 2, the memory will not be erased and the setting will be unchanged.

Setting your remote access code

The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (---).

1

2

Press Menu/Set,8,2.

2.REMOTE ACCESS

Enter a three-digitcode using

 

numbers 0-9.

 

Press Menu/Set. (The “

 

” cannot be changed.)

 

Do not use the same code which is set in your Fax Receive Code(51) or Telephone Answer Code (#51).

(See Operation from extension telephoneson page 5-5.)

3 Press Stop/Exit.

You can change your code at any time by entering a new one. If you want to make your code inactive, press Stop/Exit in Step 2 to restore the inactive setting(---).

Remote Fax Options 8 - 3

Remote Retrieval

You can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

Using your remote access code

1 Dial the fax number from a telephone or another fax machine using touch tone.

2 When the fax machine answers, immediately enter your Remote Access Code (3 digits followed by).

3 The fax machine signals if it has received fax messages:

1 long beep — Fax messages

No beeps — No fax messages

4 The fax machine gives two short beeps, which tells you to enter a command. The fax machine will hang up if you wait longer than 30 seconds to enter a command. The fax machine will beep three times, if you enter an invalid command.

5 Press90 to reset the fax machine when you’ve finished.

6 Hang up.

8 - 4 Remote Fax Options

Remote commands

Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.

Remote commands

Operation details

 

 

 

95

Change the Fax

 

 

Forwarding or Paging

 

 

settings

 

 

 

 

 

1 OFF

You can select OFF after you have

 

 

registered or erase all the fax messages.

 

 

 

 

2 Fax Forwarding

If you hear one long beep, the change has

 

 

been accepted. If you hear three short

 

3 Paging

 

beeps, you cannot change it because

 

 

 

4 Fax Forwarding number

something has not been set up (for

 

 

example, perhaps a fax forwarding or

 

 

paging number had not been registered).

 

 

You can register your Fax Forwarding

 

 

number by entering 4 (see page 8-6).

 

 

Once you have registered the number,

 

 

Fax Forwarding will work.

 

 

 

 

6 Fax Storage

You can turn FAX Storage toON (orOFF

 

 

after you have retrieved or erased all your

 

 

messages.)

 

 

 

96

Retrieve a fax

 

 

 

 

 

1 Print a memory status list

Enter the number of a remote fax machine

 

 

to print a memory status list.

 

 

 

 

2 Retrieve all faxes

Enter the number of a remote fax machine

 

 

to receive stored fax messages.

 

 

(See page 8-6.)

 

 

 

 

3 Erase faxes from the

If you hear one long beep, you can erase

 

memory

fax messages from the memory.

 

 

 

97

Check the Receiving

 

 

Status

 

 

 

 

 

1 Fax

You can check whether the fax machine

 

 

has received any faxes. If yes, you will

 

 

hear one long beep. If no, you will hear

 

 

three short beeps.

 

 

 

98

Change the Receive

 

 

Mode

 

 

 

 

 

1 TAD:ANSWER MACH.

If you hear one long beep, your change

 

 

has been accepted.

 

2 FAX/TEL

 

 

 

 

 

 

3 FAX ONLY

 

 

 

 

90

Exit

Press 9 0 to exit Remote Retrieval. Wait

 

 

for the long beep, then replace the

 

 

handset.

 

 

 

Remote Fax Options 8 - 5

Retrieving fax messages

1 Dial your fax number.

2 When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by). If you hear one long beep, you have messages.

3 As soon as you hear two short beeps, use the dial pad to press9 6 2.

4 Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by# # (up to 20 digits).

You cannot use and# as dial numbers. However, press# if you want to store a pause.

5 Hang up after you hear your fax machine beep. Your fax machine will call the other machine, which will then print your fax messages.

Changing your Fax Forwarding number

The default setting of your fax forward number that has been previously stored can be changed from another telephone or fax machine using Touch Tone.

1 Dial your fax number.

2 When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by). If you hear one long beep, you have messages.

3 When you hear two short beeps, use the dial pad to press9 5 4.

4 Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine you want your fax messages forwarded to followed by# # (up to 20 digits).

You cannot use and# as dial numbers. However, press# if you want to store a pause.

5 Hang up after you hear the fax machine beep.

8 - 6 Remote Fax Options

9 Printing reports

FAX settings and activity

Your fax machine can print a Transmission Verification Report after each fax you send. Also, a journal of sent and received faxes can be printed at specified intervals.

Customizing the Transmission Verification Report

You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON, the report will print for every fax you send.

1

2

3

When the feature is OFF, the Report will only print it there is a transmission error (NG).

Press Menu/Set,7,1.

1.TRANSMISSON

 

Press ▲ or ▼ to select ON or

OFF.

Press Menu/Set.

Press Stop/Exit.

Setting the Journal Period

You can set the fax machine to print a journal at specific intervals (every 30 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the journal period to OFF, you can print the report by following the steps on the next page.

The default setting is EVERY 30 FAXES.

1

2

3

Press Menu/Set,7,2.

2.JOURNAL PERIOD

 

Press ▲ or ▼ to choose a journal period.

Press Menu/Set.

4

5

(If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-daycountdown.)

Enter the time to begin printing in 24-hourformat.

Press Menu/Set.

(For example: enter 19:45 for 7:45 P.M.)

Press Stop/Exit.

If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will print the report at the selected time and then erase all jobs from its memory. If the fax machine’s memory becomes full with 30 jobs before the time you selected has passed, the fax machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.

Printing reports 9 - 1

Printing reports

Following reports are available:

1.TRANSMISSION

2.HELP LIST

3.QUICK-DIAL

4.FAX JOURNAL

5.TEL.INDEX

6.USER SETTINGS

7.MEMORY STATUS

Prints a Transmission Verification Reports for the last fax that was sent. This information will remain until you pick up the handset.

Prints the Help List so you can see at-a-glancehow to quickly program your fax machine.

Lists names and numbers stored in One-TouchandSpeed-Dialmemory, in numerical order.

Lists information about the last incoming and outgoing faxes. (TX means Transmit.) (RX means Receive.) Quick-Diallist (above), alphabetically.

Lists your settings.

Lists summary information and amount of occupied memory.

How to print a report

1 Make sure that there is no document in the ADF.

2 PressCopy/Reports, then enter the number (see list above) of the report you want to print. For example, press6 to print theUSER SETTINGS.

9 - 2 Printing reports

10 Making copies

Using the fax machine as a copier

You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies.

Copy Key

Incoming faxes cannot be received on paper or into the memory while the fax machine is copying.

Copy operations

To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. Remember, your fax machine cannot scan anything closer than 1/6 in. (4 mm) from the edge of the paper.

1/8" (3 mm)

Not Scannable area

1/6" (4 mm)

1/6" (4 mm)

1/6" (4 mm)

Making a single copy

1

2

Insert the document face down in the ADF.

Press Copy/Reportstwice.

To cancel, press Stop/Exit.

Do NOT pull on the paper while copying is in progress.

The default resolution for a single copy is S.FINE. Set the resolution toPHOTO for photographs by using theResolution key.

Making copies 10 - 1

Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge

You can choose additional copy options. First, you can select the number of copies. Next, you can choose whether multiple copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated). Finally, you can choose an enlargement or reduction ratio. To automatically reduce the copy to the paper size you have set for the paper tray, select AUTO. To reduce the copy by a fixed percentage, choose93%,87%,75% or50%. Or, to enlarge the copy, select150%,125% or120%. To copy a document at its document size, select100%.

1

2

3

4

5

6

Insert the document face down in the ADF.

Press Copy/Reports.

NO.OF COPIES:01

 

Enter the number of copies

THEN COPY OR SET

you want (1-99).

To start copying now, press

Copy/Reports.

If you would like to select additional copy options, like

SORT,ELG/RDC (Enlarge or Reduce) pressMenu/Set. Press ▲ or ▼ to selectSORT orSTACK.

To start copying now without enlarging or reducing, press

Copy/Reports.

To reduce or enlarge the

ELG/RDC:100%?

image, pressMenu/Set.

SELECT

↑ ↓ & SET

 

Press ▲ or ▼ to select an enlargement or reduction ratio. Press Copy/Reports.

If you are making multiple copies and get a OUT OF MEMORY message while you are scanning the first page, pressStop/Exit to cancel the job. Then make a single copy. If you selectedSORT and theOUT OF MEMORY message appears while scanning subsequent pages, you can pressCopy/Reports to copy the portion that is in memory, or pressStop/Exit to cancel. To restart the copy job using less memory, pressCopy/Reports for stacked copies.

The default resolution for multiple copies or reducing and enlarging copies is FINE. Set the resolution toS.FINE for small print or artwork andPHOTO for photographs by using theResolution key.S.FINE andPHOTO resolutions use up more memory thanFINE mode.

10 - 2 Making copies

11 Important information

Standard telephone and FCC Notices

These notices are in effect on models sold and used in the United States only.

This equipment is hearing-aidcompatible.

When programming emergency numbers or making test calls to emergency numbers:

Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

Perform these activities in the off-peakhours, such as early morning or late evening.

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the backside of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

You may safely connect this equipment to the telephone line by means of a standard modular jack, USOC RJ11C.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX.The digits represented by ## are the REN without a decimal point (e.g., 06 is a REN of 0.6). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

Important information 11 - 1

If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother numbers on page i.) If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, call your telephone company or a qualified installer.

If you are not able to solve a problem with the fax machine, call Brother Customer Service. (See Brother numbers on page i.)

WARNING

For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.

This equipment may not be used on coin service lines provided by the telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document.

WARNING

This fax machine has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the fax machine to operate properly and safely.

Federal Communications Commission (FCC) Declaration of Conformity (USA only)

Responsible Party: Brother International Corporation

100 Somerset Corporate Boulevard

Bridgewater, NJ 08807-0911USA

TEL: (908) 704-1700

declares, that the products Product Name: FAX575

comply with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

11 - 2 Important information

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna.

Increase the separation between the equipment and receiver.

Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

Call the dealer or an experienced radio/TV technician for help.

Important

Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment.

Industry Canada Compliance Statement (Canada only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil num ique de la classe B est conforme la norme NMB-003du Canada.

International ENERGY STAR® Compliance Statement

As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that product meets the ENERGY STAR® guidelines for energy efficiency.

Important information 11 - 3

1
2
3
4
5
6
7
8
9

Important safety instructions

Read all of these instructions. Save them for later reference.

Follow all warnings and instructions marked on the product. Unplug this product from the AC power outlet before cleaning. To clean the inside of the machine, use a dry, lint-freecloth, however, do not use liquid or aerosol cleaners.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-ininstallation unless proper ventilation is provided. This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company. This product is equipped with a3-wiregrounded type plug, a plug having a third (grounded) pin. This plug will only fit into agrounded-typepower outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of thegrounded-typeplug.

10 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.

11 If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (USA only).

12 Do not place anything in front of the fax machine that will block received faxes. Do not place anything in the path of received faxes.

13 Wait until pages have exited the fax machine before picking them up.

14 Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill liquid of any kind on the product.

15 Do not attempt to service this product yourself, as opening or removing covers may expose you to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing to Brother Authorized Service Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact Brother Customer Service for your nearest Brother Authorized Service Center.

(See Brother numbers on page i.)

11 - 4 Important information

16 Unplug this product from the AC power outlet and refer servicing to Authorized Service Personnel under the following conditions:

When the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

If the product exhibits a distinct change in performance, indicating a need for service.

17 To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

© 2004 Brother Industries, Ltd. All rights reserved.

All other brand and product names mentioned in this manual are registered trademarks of their respective companies.

Shipment of the fax machine

If for any reason you must ship your fax machine, carefully package the fax machine to avoid any damage during transit. We recommend that you save and use the original packaging. The fax machine should also be adequately insured with the carrier.

Important information 11 - 5

12 Troubleshootingmaintenance and routine

Troubleshooting

IMPORTANT

For technical help, you must call the country where you bought the fax machine. Calls must be made from within that country.

Error messages

As with any sophisticated office product, errors may occur. If this happens, your fax machine identifies the problem and displays an error message. The most common error messages are shown below.

You can correct most problems by yourself. If you need more help, call the Brother fax back system (USA only).

In USA only: 1-800-521-2846

ERROR MESSAGES

ERROR

CAUSE

ACTION

MESSAGE

 

 

 

 

 

CHECK PAPER

The fax machine is out of

Refill the paper or remove

RELOAD PAPER

paper or paper is not

the paper and load it again. If

PRESS STOP KEY

properly loaded in the

this error appears while

 

paper tray.

receiving a fax, load paper to

 

 

restart printing. If you were

 

 

copying or printing reports,

 

 

load paper and try again.

 

 

(See How to load paperon

 

 

page 2-2)

 

 

 

 

The paper is jammed in

See Paper Jam on page

 

the fax machine.

12-5.

 

 

 

COVER IS OPEN

The cover is not closed

Close the cover.

CLOSE COVER

completely.

 

 

 

 

DOCUMENT JAM

The documents were not

Insert the document again.

REMOVE JAM

inserted or fed properly, or

 

PRESS STOP KEY

were too long.

 

 

(See Document Jamon

 

 

page 12-4.)

 

 

 

 

 

The document is jammed

See Document Jamon page

 

in the fax machine.

12-4.

 

 

 

DR MODE IN USE

The fax machine is set to

Set Distinctive Ring to off.

 

Distinctive Ring mode.

 

 

You can not change the

 

 

Receive Mode from

 

 

Manual to another mode.

 

 

 

 

LINE DISCONNECT

The other person or other

Try to send again.

 

person’s fax machine

 

 

stopped the call.

 

 

 

 

MEMORY NEAR FULL

The fax machine is almost

Clear the faxes and

CLEAR MEMORY

out of memory.

scheduled jobs from the

 

 

memory.

 

 

OR

 

 

Print the faxes that are in the

 

 

memory. (See Printing a fax

 

 

from the memory on page

 

 

5-6.)

 

 

 

12 - 1 Troubleshooting and routine maintenance

ERROR MESSAGES

ERROR

CAUSE

ACTION

MESSAGE

 

 

 

 

 

NOT REGISTERED

You tried to access a

Set up the One-Touchor

 

One-TouchorSpeed-Dial

Speed-Dialnumber. (See

 

number that is not

Storing One-TouchDial

 

programmed.

numbers on page7-1and

 

 

Storing Speed-Dialnumbers

 

 

on page 7-2.)

 

 

 

OUT OF MEMORY

The data is too large for

(Fax sending or copy

CLEAR MEMORY

the fax machine’s

operation in process)

 

memory.

Press Stop/Exit and wait

 

 

until the other operations in

 

 

progress finish and then try

 

 

again.

 

 

OR

 

 

Clear the faxes and

 

 

schedule jobs in the

 

 

memory. To gain extra

 

 

memory, you can turn off

 

 

Fax Storage. (Setting Fax

 

 

Storage on page8-3.)

 

 

OR

 

 

Print the faxes that are in the

 

 

memory. (Printing a fax from

 

 

the memory on page5-6)

 

 

 

PAPER JAM

The paper is jammed in

(See Paper Jam on page

PLS OPEN COVER

the fax machine.

12-5.)

REMOVE JAM

 

 

 

 

 

PHONE LINE BUSY

The number you dialed

Verify the number and try

 

does not answer or is

again.

 

busy.

 

 

 

 

POLLING FAILED

You tried to poll a fax

Check the other fax

 

machine that is not in

machine’s polling setup.

 

Polled Waiting mode.

 

 

 

 

PRINTHEAD

The print head has

Wait 30 minutes for it to cool

OVERHEATED

overheated.

or wait until the message

WAIT TO COOL

 

disappears automatically.

 

 

 

 

 

RECEIVE FAILED

Poor phone line quality

If the problem continues, call

 

caused a communication

the telephone company and

 

error.

ask them to check your

 

 

phone line.

 

 

 

RIBBON EMPTY

Your fax machine is out of

Install the print cartridge or

RESET OR REPLACE

ribbon or the print cartridge

change the ribbon again.

 

is not properly installed.

(See Changing the ribbonon

 

 

page 12-9.)

 

 

 

Troubleshooting and routine maintenance 12 - 2

ERROR MESSAGES

ERROR

CAUSE

ACTION

MESSAGE

 

 

 

 

 

MEMORY DISABLED

The fax machine has a

Open the top cover and

UNABLE TO INIT

mechanical problem.

remove any foreign

UNABLE TO PRINT

—OR—

obstacles from inside the fax

UNABLE TO SCAN

A foreign obstacle, such as

machine. If the error

a clip or ripped paper, is in

message continues,

 

the fax machine.

disconnect the fax machine

 

 

from the power source for

 

 

several minutes then

 

 

reconnect it. You will lose all

 

 

faxes in the memory. Please

 

 

follow the steps below

 

 

before disconnecting the fax

 

 

machine so you will not lose

 

 

any important messages.

 

 

Check whether the fax

 

 

machine has faxes in the

 

 

memory

 

 

1. Press Menu/Set,0,0,1.

 

 

2. If the fax machine does

 

 

not have faxes in its

 

 

memory, disconnect the

 

 

fax machine from the

 

 

power source for several

 

 

minutes and then

 

 

reconnect it.

 

 

—OR—

 

 

If faxes are present, you

 

 

can transfer them to

 

 

another fax machine. Go

 

 

to Step 3.

 

 

Transfer faxes to another

 

 

fax machine

 

 

3. Enter the fax number to

 

 

which faxes will be

 

 

forwarded.

 

 

4. Press Fax Start.

 

 

5. After the faxes are

 

 

transferred, disconnect

 

 

the fax machine from the

 

 

power source for several

 

 

minutes and then

 

 

reconnect it.

 

 

Transfer Journal report to

 

 

another fax machine

 

 

You can transfer the Fax

 

 

Journal report to another fax

 

 

machine.

 

 

1. Press Menu/Set,0,0,2.

 

 

2. Enter the fax number to

 

 

which faxes will be

 

 

forwarded.

 

 

3. Press Fax Start.

 

 

If you have not set up your

 

 

Station ID, you cannot enter

 

 

fax transfer mode.

 

 

If the error message still

 

 

continues, call Brother

 

 

Customer Service.

 

 

In USA:

 

 

1-800-284-4329

 

 

In Canada:

 

 

1-877-BROTHER

 

 

 

12 - 3 Troubleshooting and routine maintenance

Compatibility

If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you try setting the compatibility to BASIC.

1

Press Menu/Set,0,1.

1.COMPATIBILITY

2

Press ▲ or ▼ to select BASIC

 

 

(or NORMAL).

 

3

Press Menu/Set.

 

Press Stop/Exit.

 

Document Jam or Paper Jam

Document Jam

The documents were not inserted or fed properly, or were too long.

1 Remove any paper from ADF that is not jammed.

2 Open the top cover by lifting the lever on the right side of the top cover.

3 Pull the document toward the front of your fax machine.

Top Cover

Document is jammed.

4 Close the top cover. Press down on both sides of the top cover until it clicks.

Troubleshooting and routine maintenance 12 - 4

Paper Jam

The paper is jammed in your fax machine.

1 Remove any paper that is not jammed.

2 Open the top cover by lifting the lever on the right side of the top cover.

Top Cover

3 Pull the jammed paper gently from the paper feeder toward the front of the fax machine as per diagram A.

If you can’t, pull the jammed paper towards the back and remove it as per diagram B.

Diagram A

Diagram B

Printout is jammed.

4 Close the top cover. Press down on both sides of the top cover until it clicks.

5 Put the paper back into the paper tray.

12 - 5 Troubleshooting and routine maintenance

If you are having difficulty with the fax machine

If you think there is a problem with your fax machine or the way your faxes look, make a copy first. If the copy looks good, the problem is probably not the fax machine. Check the chart below and follow the troubleshooting tips.

DIFFICULTY

SUGGESTIONS

Printing or Receiving Faxes

 

 

Condensed print

If your copy looks good, you probably had a bad

and white streaks

connection, with static or interference on the phone

across the page or

line. If the copy looks bad, call Brother Customer

the top and bottom

Service at 1-800-284-4329(in USA) or

of sentences are

1-877-BROTHER(in Canada).

cut off.

 

 

 

Vertical black lines

Your machine’s print head might be dirty. Clean the

when receiving.

print head. (See Cleaning the print head on page 13-9.)

 

The sender’s scanner may be dirty. Ask the sender to

 

make a copy to see if the problem is with the sending

 

machine. Try receiving from another fax machine.

 

If the problem continues, call Brother Customer

 

Service at 1-800-284-4329(in USA) or

 

1-877-BROTHER(in Canada).

 

 

Phone Line or Connections

 

 

The fax machine

Make sure the fax machine is in the correct receiving

does not answer

mode for your setup. (See Choosing the Receive Mode

when called.

on page 5-1.)Check for a dial tone. If possible, call the

 

fax machine to hear it answer. If there is still no answer,

 

check the telephone line cord connection. Connect a

 

standard telephone to the fax machine’s telephone

 

wall jack. If there is no ringing when you call the fax

 

machine, ask your telephone company to check the

 

line.

 

 

External

Make sure the telephone line cord from your TAD is

Telephone

connected to the back of the fax machine, in the jack

answering device

labeled EXT. (See Connecting an external telephone

(TAD) does not

answering device (TAD) on page1-8.)Make sure the

answer when

TAD is set to answer calls.

called

 

 

 

No dial tone on the

Press HookOR—Liftthe handset. If you don’t hear a

handset

dial tone, check telephone line cord connections at the

 

fax machine and wall jack. Check that the handset is

 

connected to the fax machine’s handset jack. Test the

 

wall jack with another single line telephone. If there is

 

no dial tone at the wall outlet, call your telephone

 

company.

 

 

The Caller ID does

The Caller ID signal is sent ten seconds after the Call

not display after

Waiting Signal and speaking may interfere with it.

the Call Waiting

When you hear the Call Waiting signal, ask the other

signal

party to hold while you answer the call. Then stop

 

speaking until you see the Caller ID on the LCD.

 

 

Receiving Faxes

 

 

 

Cannot receive a

Make sure that the fax machine is in the correct

fax

receiving mode for your setup. (See Choosing the

 

Receive Mode on page 5-1.)

 

 

 

If there seems to be interference on your phone line, try

 

setting the Compatibility to BASIC. (SeeCompatibility

 

on page 12-4.)

 

 

 

 

Troubleshooting and routine maintenance 12 - 6

DIFFICULTY

SUGGESTIONS

Sending Faxes

 

 

 

 

 

 

 

Cannot send a fax

Ask the other party to check that the receiving machine

 

has paper.

 

 

 

 

 

Print the Transmission Verification Report and check

 

for an error. (See Printing reports on page9-1.)

 

 

 

 

Poor sending

Try changing your resolution to FINE orS.FINE. Make

quality.

a copy to check the fax machine’s scanner operation.

 

 

 

 

Dialing does not

Check all line cord connections and make sure the

work

curled handset cord is not in the EXT jack.

 

Check the power cord connection. Send a manual fax

 

by pressing Hook or by lifting the handset and dialing

 

the number. Wait to hear fax receiving tones before

 

pressing Fax Start.

 

(Canada only) Change the Tone/Pulse setting.

 

(See Setting Tone and Pulse dialing mode (Canada

 

Only) on page4-6.)

 

 

 

 

Vertical black lines

Use the fax machine to make a copy. If the copy shows

when sending.

the same problem, the scanner area is dirty. Lift the top

 

cover and check the document path. Clean the white

 

film and the scanner’s glass strip using isopropyl

 

alcohol and a lint-freecloth. (SeeCleaning the scanner

 

on page 12-9.)

 

 

 

 

Transmission

There is probably temporary noise or static on the

Verification Report

phone line. Try sending the fax again.

prints “RESULT:

Try setting the Compatibility to BASIC.

NG”

(See Compatibility on page12-4.)

 

If the problem continues, call the telephone company

 

to check your phone line.

 

 

 

 

Handling Incoming

Calls

 

 

 

 

Double-ringin

The fax machine knows the incoming call is not a fax

FAX/TEL mode

so it is signaling you to answer the telephone call. Pick

 

up the fax machine’s handset or answer from an

 

extension phone, and then press the fax machine’s

 

Telephone Answer Code (default setting is #51).

 

(See For FAX/TEL mode onlyon page 5-5.)

 

 

 

 

Transferring a call

If you have answered at the fax machine’s handset,

to the fax machine

press Fax Start and hang up immediately.

 

If you answered at an extension phone, press your

 

three-digitFax Receive Code (default setting is

 

51).

 

 

 

When the fax machine answers, hang up.

 

 

 

 

The fax machine

If the fax machine is set to Easy Receive ON, it is more

“hears” voice as

sensitive to sounds. The fax machine may mistakenly

fax tone

interpret certain voices or music on the line as a calling

 

fax machine and respond with fax receiving tones.

 

Deactivate the fax by pressing #51 if you are at an

 

extension phone or press Stop/Exit if you are at the

 

fax machine or an external phone.

 

Try avoiding this problem by turning Easy Receive to

 

OFF. (SeeEasy Receive on page5-3.)

 

 

 

 

Custom features

If you have Call Waiting, Ring Master, Voice Mail, an

on a single line

alarm system or any other custom feature on a single

 

phone line with the fax machine, it may create a

 

problem sending or receiving fax data.

 

For example: If you are sending or receiving a fax

 

message while a custom feature signal comes through

 

on the line, the signal can temporarily interrupt or

 

disrupt the fax data. Your fax machine’s ECM feature

 

should help overcome this problem. This condition is

 

related to the telephone system industry and is

 

common to all devices that send and receive data on a

 

single, shared line with custom features. If avoiding a

 

slight interruption is crucial to your business, we

 

recommend a separate phone line with no custom

 

features.

 

 

 

 

12 - 7 Troubleshooting and routine maintenance

Routine maintenance

Cleaning the print head

Clean the print head when you want to improve the print quality and also as part of your routine maintenance.

After you have just used the fax machine, some internal parts of the fax machine are extremely HOT! So please be careful.

1 Before you clean inside the fax machine, unplug the telephone line cord first, and then the power cord from the AC power outlet.

2 Open the top cover by lifting the lever on the right side of the top cover.

3 Take out the print cartridge.

4 To clean your fax machine’s print head, wipe the print head with alint-freecloth that is dry or lightly moistened with isopropyl alcohol.

5 Wait until the alcohol on the print head is completely dry.

6 Install the print cartridge. (SeeChanging the ribbon on page12-9.)

7 Close the top cover. Press down on both sides of the top cover until it clicks.

8 Plug in the telephone line cord back in first and then plug the power cord back into the AC power outlet.

Troubleshooting and routine maintenance 12 - 8

Cleaning the scanner

1 Before you clean inside the fax machine, unplug the telephone line cord first, and then the power cord from the AC power outlet.

2

3

Open the top cover by lifting the lever on the right side of the top cover.

Clean the white film and the glass strip with isopropyl alcohol on a lint-freecloth.

White Film

Glass Strip

4

5

Be careful not to bend the white film or drop anything into the fax machine.

Close the top cover. Press down on both sides of the top cover until you hear it click into place.

Plug in the telephone line cord back in first and then plug the power cord back into the AC power outlet.

Changing the ribbon

The starter ribbon prints up to 30 pages.

1 Open the top cover by lifting the lever on the right side of the top cover.

2 Remove the print cartridge containing the used ribbon and set itupside–downwith the blue gear in the upper left corner.

Blue Gear

12 - 9 Troubleshooting and routine maintenance

3 Take the used ribbon out of the cartridge:

1 Snap out the upper and lower right white spools.

2Slide the roll off the blue gear and lower left white spool. (Do not remove the blue gear and lower left white spool).

Blue

Used Ribbon

Gear

 

 

Upper White Spool

White

 

Spool

 

(Do not

Lower White

remove.)

 

Spool

 

Cartridge

4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position. (The ribbon’s shiny side is facingdown.)

5 Remove the white spools from the ends of the used cardboard cores. Then insert them into the same positions in the new cores.

White Spools

6 Install the new ribbon in the cartridge:

1Slip the lower left cardboard core onto the white spool of the cartridge and then slip the upper blue core onto the blue gear of the cartridge.

2Insert the upper and lower right white spools into the holders.

Blue

Shiny side is face down.

 

Gear

 

White

Spool

White Spools

Insert the teeth of the white spool into the cutouts of the cardboard core.

Troubleshooting and routine maintenance 12 - 10

7 Turn the left blue gear to tighten the ribbon as shown in the illustration.

8 Turn the cartridge over andre-installit in your fax machine: Insert the recessedfirst and place the cartridge into its four holders.

9 Press down on both sides of the top cover to close it securely.

12 - 11 Troubleshooting and routine maintenance

G Glossary

ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.

Automatic fax transmission Sending a fax without picking up the handset or pressingHook.

Automatic Redial A feature that enables your fax machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Auto Reduction Reduces size of incoming faxes.

Backup Print Sets the fax machine to print a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose message during a power failure.

Beeper Volume Volume setting for the beep when you press a key or make an error.

Broadcasting The ability to send the same fax message to more than one location.

Call Reservation Allows you send a fax and then at the end of transmission, you can talk with the other party.

Caller ID A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

Call Waiting/Caller ID Subscribers to this service from the telephone company can see the caller ID of a second call while on the telephone and can switch back and forth between two calls.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Communication error An error during fax sending or receiving, usually caused by line noise or static.

Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Cover Page Prints a page at the other party’s machine that contains the sender and recipient’s name and fax number, number of pages and comment. You can generate an electronic cover page at the other end withpre-programmedinformation from memory or you can print a sample cover page to fax with your document.

Delayed Fax Sends your fax at a specified later time that day.Distinctive Ring A subscriber service purchased from the

telephone company that gives you another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.

Glossary G - 1

Easy Receive Enables the fax machine to respond to CNG tones if you interrupt a fax call by answering it.

ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error.

Extension telephone A telephone on the fax number that is plugged into a separate telephone wall jack.

External telephone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of the fax machine.

F/T Ring Time The length of time that the Brother fax machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered.

Fax Forwarding Sends a fax received in memory to anotherpre-programmedfax number.

Fax Receive Code Press this code ( 5 1) when you answer a fax call from an extension or external phone.

Fax Storage You can store faxes in memory.

Fax tones The signals sent by sending and receiving fax machines while communicating information.

FAX/TEL You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).

Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs.

Group number A combination ofOne-Touchand/orSpeed-Dialnumbers that are stored on aOne-Touchkey for Broadcasting.

Help list A printout of the complete Menu that you can use to program your fax machine when you do not have the User’s Guide with you.

LCD (liquid crystal display) The display screen on the fax machine that shows interactive messages duringOn-ScreenProgramming and shows the date and time when the fax machine is idle.

Manual fax When you lift the handset or pressHook so you can hear the receiving fax machine answer before you pressFax Start to begin transmission.

Menu mode Programming mode for changing your fax machine’s settings.

Next Fax Reservation Accepts the next document in the ADF for transmission while the fax machine is still receiving.

One-Touch Keys on the fax machine’s control panel where you can store numbers for easy dialing. You must use a separate key for each number.

Out of Paper Reception Receives faxes into the fax machine’s memory when the fax machine is out of paper.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines.

Paging This feature enables your fax machine to call your pager when a fax is received into its memory.

G - 2 Glossary

Pause Allows you to place a 3.5 second delay in the dialing sequence stored onOne-Touchkeys orSpeed-Dialnumbers.

Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs.

Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.

Pulse (Canada only) A form of rotary dialing on a telephone line.

Quick Dial List A listing of names and numbers stored inOne-TouchandSpeed-Dialmemory, in numerical order.

Remote Access Code Your ownfour-digitcode(--- ) that allows you to call and access the fax machine from a remote location.

Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.

Ring Delay The number of rings before the fax machine answers inFAX ONLY andFAX/TEL modes.

Search An electronic, alphabetical listing of storedOne-Touch,Speed-Dialand Group numbers.

Speed-Dial Apre-programmednumber for easy dialing. You must press theSearch/Speed Dial key and then#, two digit code to start the dialing process.

Standard resolution 203 x 98 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.

Super fine resolution 203 x 392 dpi. Best for very small print and line art.

TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your fax machine.

Telephone Answer Code (Fax/Tel mode only) When the fax machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1).

Tel-Index List A listing of names and numbers stored inOne-TouchandSpeed-Dialmemory, in alphabetical order.

Tone A form of dialing on the telephone line used for Touch Tone telephones.

Transmission The process of sending documents over the phone lines from the fax machine to a receiving fax machine.

Transmission Verification Report A listing for each transmission, that shows its date, time and number.

User Settings A printed report that shows the current settings of the fax machine.

Glossary G - 3

S Specifications

General

Type

Desktop facsimile transceiver

Memory Capacity

512 KB

Paper Tray

17-24lb (64 g/m2 – 90 g/m2): Up to 50

 

 

 

sheets (Temperature: 23°C, Humidity

 

 

 

50% )

Paper Output

17-24lb (64 g/m2 – 90 g/m2): Up to 20

 

 

 

sheets

Printer Type

Line Thermal with Ribbon

LCD

16 characters x 1 Line

(Liquid Crystal Display)

 

Operating Environment

Temperature: 50-95°F(10-35°C)

 

 

 

Humidity: 20-80%

Best Print Quality

68-86°F(20-30°C)

Power Source

120V AC 50/60 Hz (USA and

 

 

 

Canadian version only)

Power Consumption

Standby: under 4.8 watts

 

 

 

Operating: under 160 watts

Dimensions

 

 

 

 

 

13.4 in

 

 

(340 mm)

 

 

5.4 in

5.1 in

 

(138 mm)

(129 mm)

 

 

7.4 in

11.9 in

 

(187 mm)

(302 mm)

 

10.5

 

 

(267 mm)

 

Weight

5.5 lb (2.5 kg) (with components)

Copy

 

 

Enlarge/Reduce

50% to 150%

 

 

(50, 75, 87, 93, 100, 120, 125, 150% &

 

Auto)

 

Multiple Copies

Up to 99 pages plus sort

 

S - 1 Specifications

Fax

Compatibility

ITU-TGroup 3

Coding System

Modified Huffman (MH)

Modem Speed

9600/7200/4800/2400 bps;

 

Automatic Fallback

Document Size

Scanner Width: Max. 8.5" (216 mm)

Paper Size

Letter, Legal

Automatic Document

Up to 10 pages

Feeder (ADF)

 

Gray Scale

64 levels

Polling Types

Standard, Sequential

Contrast Control

Automatic/Light/Dark (manual setting)

Resolution

• Horizontal 203 dot/inch (8 dot/mm)

 

• Vertical Standard — 98 line/inch (3.85

 

line/mm)

 

Fine, Photo —196line/inch

 

(7.7 line/mm)

 

Superfine, Photo (copy) —

 

392 line/inch( 15.4 line/mm)

One-TouchDial

4 stations

Speed-Dial

100 stations

Groups

Up to 4 groups

Broadcasting

Up to 104 locations

Automatic Redial

One time after 5 minutes

Auto Answer

0, 1, 2, 3 or 4 rings

Speaker Type

Monitor

Communication

Public switched telephone network

Source

 

Memory Transmission

Up to 20 pages *

Out of Paper Reception Up to 25 pages *

Refill Ribbon Roll

Yield: Up to 150 pages (Letter)

*“Pages” refers to the ITU-TTest Chart #1 (in Out of Paper Reception in ECM mode). Specifications and printed materials are subject to change without prior notice.

Specifications S - 2

I Index

The items in all upper case represent LCD messages.

A

Access codes, storing and dialing

................................................

7-6

Accessories and supplies ............

ii

ADF (automatic document feeder)

................................................

6-2

Answering machine (TAD)

........................................

1-8,5-1

Automatic

 

fax receive ............................

5-1

Easy Receive ...................

5-3

fax redial ...............

6-2,6-3,6-9

transmission .........................

6-2

B

Broadcasting ............................

 

6-8

setting up Groups .................

 

7-4

Brother

 

 

accessories and supplies

........ ii

Brother numbers ......................

 

i

Customer Service ....................

 

i

FAQs (frequently asked

 

 

questions) ..............................

 

i

fax back system ......................

 

ii

product support ........................

 

i

Test Sheet, sending .............

 

1-2

warranties .....................

iii, iv, vi

C

Call Back Message ...................

6-9

Call Reservation .......................

6-9

Call Waiting/Caller ID .............

5-13

Caller ID

 

print Log .............................

5-10

view Log .............................

5-11

Canceling

 

a scheduled fax job ..............

6-5

Fax Forwarding ....................

8-5

Fax Storage .........................

8-3

Paging ..................................

8-5

while scanning a fax .............

6-5

Cleaning .................................

12-8

print head ...........................

12-8

Scanner ..............................

12-9

Connecting

 

external TAD ........................

1-8

external telephone ...............

1-8

Consumable Items ......................

ii

Control panel overview .....

1-4–1-5

Copy

 

multiple ...............................

10-2

operations ..........................

10-1

reduce/enlarge ...................

10-2

Resolution ................

10-1,10-2

single ........................

10-1,10-2

sort .....................................

10-2

specifications ......................

S-1

Cordless phone ........................

5-5

Cover Page .......................

6-6–6-8

Credit card numbers ................

7-6

Custom telephone features

.....................................

1-13,12-7

D

 

 

Date and Time .........................

 

4-1

Delayed Fax ...........................

 

6-10

Dialing

 

 

a pause ................................

 

7-7

access codes and credit card

numbers ............................

 

7-6

automatic fax redial ......

6-2,6-9

Groups (Broadcasting) ........

 

6-8

setting up .........................

 

7-4

manual .................................

 

7-5

Quick-Dialnumbers .............

 

7-5

Distinctive Ring ........................

 

5-8

E

 

 

Easy Receive ...........................

 

5-3

ECM (Error Correction Mode)

 

................................................

 

1-7

Error messages on LCD ........

 

12-1

Extension telephones,

 

 

using ....................................

 

5-5

External telephone ...................

 

1-8

F

 

 

Fax codes

 

 

changing ..............................

 

8-3

Fax Receive Code ...............

 

5-5

Remote Access Code ..........

 

8-3

Telephone Answer Code .....

5-5

Fax Forwarding ........................

 

8-1

Backup Print ........................

 

8-1

changing remotely ........

8-5,8-6

programming a number .......

 

8-1

Fax Journal ..............................

 

9-2

Fax Receive Code ............

5-5,5-6

Fax Storage .............................

 

8-3

printing from memory ...........

 

5-6

turning on .............................

 

8-3

Fax, stand-alone

 

 

receiving ..............................

 

5-1

at end of conversation .....

5-4

difficulties ......................

 

12-6

erasing from the memory

 

.......................................

 

8-5

Fax Forwarding ........

8-1,8-5

Paging .............................

 

8-2

Polling Receive ...............

 

5-6

reducing to fit on paper ...

5-4

retrieving from a remote site

.......................................

 

8-6

Ring Delay, setting ..........

 

5-2

Sequential Polling RX

.....

5-7

I - 1 Index

sending

 

at end of conversation .....

6-3

Broadcasting ....................

6-8

contrast ............................

6-4

delayed ..........................

6-10

fax redial ..........................

7-7

manual .............................

6-3

Memory Transmission ...

6-12

multiple settings ...............

6-3

overseas ..........................

6-8

Polling Transmit .............

6-11

resolution .........................

6-4

FAX/TEL mode .........................

5-1

answering at extension phones

............................................

5-5

double-ringing(voice calls)

 

............................................

5-3

Easy Receive .......................

5-3

Fax Receive Code ...............

5-6

receiving faxes .....................

5-5

setting F/T Ring Time ...........

5-3

setting Ring Delay ................

5-2

Telephone Answer Code .....

5-5

FCC notices ............................

11-1

G

Gray scale ...............................

S-2

Groups, setting up ....................

7-4

H

Handset volume .......................

4-5

Hearing-aidcompatible ..........

11-1

HELP

 

Help List ...............................

9-2

Hold ..........................................

7-7

I

International calls

.....................6-8

Interrupting .............................

6-13

J

Jacks

 

convert to RJ11 jack ..........

1-11

EXT jack

 

external telephone ...........

1-8

TAD (answering machine)

.......................................

1-8

triplex adapter ....................

1-11

Jams .......................................

12-4

L

LCD (Liquid Crystal Display)

........................................

 

1-4,3-1

M

 

 

Maintenance, routine ..............

 

12-8

changing the ribbon

...........

12-9

cleaning the print head .......

12-8

Manual

 

 

dialing ...................................

 

7-5

receive .................................

 

5-1

transmission .........................

 

6-3

Memory Status List ...................

 

9-2

Memory Storage .......................

 

3-1

Menu Table ...............

3-1,3-3–3-6

N

 

 

Navigation keys ........................

 

3-2

O

 

 

One-Touch ...............................

 

1-5

changing ..............................

 

7-3

dialing ..................................

 

7-5

setting up .............................

 

7-1

P

 

 

Paging ...............................

 

8-1,8-2

programming your pager

 

number ..............................

 

8-1

Paper .......................................

 

2-1

capacity ...............................

 

2-1

size ......................................

 

5-4

Phone line

 

 

connections .......................

 

1-10

difficulties ...........................

 

12-6

multi-line(PBX) ..................

 

1-13

roll-overlines .....................

 

1-11

two-linephone system .......

1-11

Polling ......................................

 

5-6

Polling Receive ....................

 

5-6

Polling Transmit .................

 

6-11

sequential receiving

.............

5-7

Power failure ............................

 

3-1

Print

 

 

Caller ID Log ......................

 

5-10

Cover Page ..........................

 

6-8

difficulties ...........................

 

12-6

fax from memory ..................

 

5-6

improving quality ................

 

12-8

jams ...................................

 

12-4

Q

 

 

Quick-Dial ................................

 

7-1

Access codes and credit card

numbers, setting up ...........

7-6

Broadcasting (using Groups)

...........................................

 

6-8

Group dial

 

 

setting up Groups for

 

Broadcasting .................

 

7-4

List .......................................

 

9-2

One-Touchdial

 

 

changing ..........................

 

7-3

setting up .........................

 

7-1

using .........................

 

6-1,7-5

Search .................................

 

6-1

Speed-Dial

 

 

changing ..........................

 

7-3

setting up .........................

 

7-2

using ................................

 

7-6

R

 

 

Receive Mode ..........................

 

5-2

EXTERNAL TAD .................

 

5-1

FAX ONLY ...........................

 

5-1

FAX/TEL ..............................

 

5-1

MANUAL ..............................

 

5-1

Redial/Pause ..............

6-2,6-3,6-9

Reducing

 

 

copies ................................

 

10-2

long faxes ............................

 

5-4

Index I - 2

Remote Retrieval

 

 

access code .................

8-3,8-4

changing the code ................

 

8-3

commands ...........................

 

8-5

getting your faxes .................

 

8-6

Reports .....................................

 

9-2

Fax Journal ..........................

 

9-2

Journal Period .................

 

9-1

Help List ...............................

 

9-2

Memory Status .....................

 

9-2

Quick-DialList ......................

 

9-2

Tel.Index ..............................

 

9-2

Transmission Verification

.....9-1

User Settings .......................

 

9-2

Resolution

 

 

copy ...................................

 

10-2

fax (Standard, Fine,

 

 

SuperFine, Photo) .............

 

S-2

for next fax only ....................

 

6-4

multiple .................................

 

6-5

Ring Delay, setting ...................

 

5-2

S

Safety instructions ............

vii, 11-4

Search ......................................

7-7

Setup

 

Date and Time .....................

4-1

Station ID (fax header) .........

4-2

Specifications ..........................

S-2

Speed-Dial ................................

1-4

changing ..............................

7-3

dialing ...................................

7-6

setting up .............................

7-2

T

TAD (telephone answering device),

external ..................................

 

5-1

connecting ............................

 

1-8

Receive Mode ......................

 

5-1

with two-linejack ................

 

1-12

Temporary Cover Page ............

 

6-7

Text, entering

 

 

special characters ................

 

4-3

Tone signals on Pulse line .......

7-7

Troubleshooting ......................

 

12-1

error messages on LCD .....

12-1

if you are having difficulty

 

incoming calls ................

 

12-7

phone line difficulties .....

12-6

printing or receiving faxes

.....................................

 

12-6

sending faxes ......

12-6,12-7

Two-linephone system ..........

 

1-11

U

User Settings List .....................

9-2

V

 

Volume, setting

 

beeper ..................................

4-4

handset ........................

4-4,4-5

Volume Amplify

 

(for the hearing-impaired)

...............................

4-4,4-5

ring .......................................

4-6

speaker ................................

4-4

W

Warranties ...................................

iii

Canada ...................................

vi

Notice-Disclaimer ...................

iii

USA ........................................

iv

World Wide Web ..........................

i

I - 3 Index

Remote Retrieval Access Card

If you plan to receive fax messages while away from the fax machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of the fax machine’s Forwarding, Paging and Remote Retrieval features.

1

REMOTERETRIEVALACCESSCARD

Using Remote Access Code

1 Dial your fax number from a telephone or fax machine using touch tone.2 When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by ).3 Your Fax machine signals the kinds of messages received:1 long beep — Fax messages No beeps — No messages. 4 After 2 short beeps, enter a command.5 Press9 0 to reset your fax machine when you finish.6 Hang up.

 

Fold Fold

4

CHECKRECEIVINGSTATUS

Press 9 7 1 1 long beep — Fax messages 3 short beeps — No messages

CHANGERECEIVEMODEPress 9 8 then for TAD:ANSWER MACH., press 1. FAX/TEL, press 2. FAX ONLY, press 3.

EXITREMOTEOPERATIONPress 9 0.

Remote Retrieval Access Card R - 1

Changing Remote Access Code

"When you are at the machine:"

1Press Menu/Set, 8, 2.

2Enter a three-digitnumber from 000 to 999. Thecannot be changed.

3Press Menu/Set.

4Press Stop/Exit.

Remote Commands

CHANGEPAGING/FAXFORWARDINGSETTING

Press 9 5.

then to Turn feature OFF, press 1. Select Fax Forwarding, press 2. Select Paging, press 3.

Fold

Program Fax Forwarding Number, press 4. Enter the new fax number where you want your fax messages forwarded followed by .

Select Fax Storage, press 6.

RETRIEVE AFAX

Press 9 6

then to Retrieve all faxes, press 2,

then enter the number of remote fax machine, followed by . After the beep, hang up and wait.

Erase all fax messages, press 3.

2

3

Fold

- 2

 

R

EQUIPMENT ATTACHEMNT LIMITATIONS (Canada only)

NOTICE

This product meets the applicable industry Canada technical specifications.

NOTICE

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface.

The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

®

Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807–0911USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux,QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-functioncenter may not be compatible with the power available in foreign countries.Using USA or

CANADA models overseas is at your own risk and may void your warranty.

US/CAN LF39290011