Avaya 1200 User Manual

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Accessing the Avaya 1200 Series IP Deskphone

and the IP Deskphone can only be used to make an emergency call. All context-sensitivesoft keys and feature keys are blank and unusable except for the secondcontext-sensitivesoft key which allows you to switch between numeric and alphabetic characters.

Note: When the IP Deskphone is waiting for the user to log on or it is blocked by a screen saver, you can still make an emergency call. If you pick up the handset, a message "Emergency calls only" appears and the IP Deskphone can be used for making only emergency calls.

To make an emergency call:

1.Choose one of the following:

Pick up the handset.

Press the handsfree button.

Press the headset button.

Note: Hang up or switch off the handset to return to normal state.

2.Dial the emergency number that is provided by your dialing plan.

Send

3.Press the Send context-sensitivesoft key.

Note: If you try to dial the number that does not match the dialing plan, a message appears to inform you that the number is incorrect.

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Configuring Avaya 1200 Series IP Deskphones

Configuring Avaya 1200 Series IP

Deskphones

You can adjust a few settings of the Avaya 1200 Series IP Deskphone to conform to the environment where you want to use the phone. These settings are saved to your User Profile. This chapter describes some of the settings that you can customize on your IP Deskphone.

“Adjusting the display screen contrast” on page 62

“Creating the idle screen text display” on page 63

“Configuring Menu auto back-out” on page 64

“Adjusting the volume” on page 66

“Selecting a language” on page 70

“Selecting the date and time format” on page 71

Adjusting the display screen contrast

Note: Adjusting the display screen contrast of the IP Deskphone also adjusts the Expansion Module contrast, if you have an Expansion Module connected to your IP Deskphone.

To adjust the display screen contrast:

Prefs

1. Press the Prefs context-sensitivesoft

 

 

key, select Display, Display Settings

 

and then select Contrast.

2.Press the Left/Right navigation key to increase or decrease the display contrast level.

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Configuring Avaya 1200 Series IP Deskphones

 

 

3. Choose one of the following:

Apply

Cancel

— Press the Apply context-sensitive

 

or

soft key to save the changes and

 

return to the Display menu.

 

 

 

 

— Press the Cancel context-sensitive

 

 

soft key to keep the existing

 

 

configurations and return to the

 

 

Display menu.

Creating the idle screen text display

You can create a text to display on the screen, while the IP Deskphone is idle.

To create the idle screen display text:

Prefs

1. Press the Prefs context-sensitivesoft

 

key, select Display, and selectIdle

 

Screen Text Display.

abc

2.Press the abc/123 context-sensitivesoft key to toggle between alphabetic or numeric input.

3.Use the dialpad to enter the display text you want to appear on the idle screen display of the IP Deskphone.

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Configuring Avaya 1200 Series IP Deskphones

 

 

4. Choose one of the following:

Save

Back

— Press the Save context-sensitive

 

or

soft key to save the idle screen text

 

 

display.

 

 

— Press the Back context-sensitive

 

 

soft key to keep the existing screen

 

 

display text and return to the

 

 

Display menu.

Configuring Menu auto back-out

You can use the Menu Auto back-outfeature to configure the time interval required for the IP Deskphone to go back to the idle screen when the IP Deskphone is left inactive.

To configure Menu Auto back-out:

Prefs

1. Press the Prefs context-sensitivesoft

key, choose Display, and thenMenu

 

 

Auto back-out.

 

 

2. Choose one of the following:

Select

Back

— Press the Select context-sensitive

 

or

soft key.

 

— Press the Back context-sensitive

 

 

 

 

soft key to return to the previous

 

 

menu.

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Configuring Avaya 1200 Series IP Deskphones

3. Press the Up/Down navigation key to scroll through the screen and choose the required time interval.

Choose one of the following values:

— Never

— 10 min

— 5 min

— 2 min

— 1 min

— 30 sec

— 15 sec

 

 

Note: The Never option turns off Menu

 

 

Auto back-out.

 

 

4. Choose one of the following:

Select

Back

— Press the Select context-sensitive

 

or

soft key to configure the Auto back-

 

out time to the selected (highlighted)

 

 

 

 

value and return to the Display

 

 

menu.

 

 

— Press the Back context-sensitive

 

 

soft key to dismiss the Auto back-out

 

 

time menu and return to the Display

 

 

menu.

Note: When you enter the Autoback-outmenu, the current configuration for the Menu Autoback-outtime ispre-selected(highlighted) on the list.

When you press the Select context-sensitivesoft key, the time interval is flagged to commit to the configured preferences (done after the idle screen is displayed), and is used for menu autoback-outsfrom that point forward.

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Configuring Avaya 1200 Series IP Deskphones

Selecting a ring pattern

You can use the ring pattern feature to select the ring pattern for an incoming call.

To select the ring pattern for an incoming call:

Prefs

1.

Press the Prefs context-sensitivesoft

 

 

key, select Audio, selectTones, and

 

 

then select Ring Pattern.

 

2.

Press the Up/Down navigation key to

 

 

scroll through and highlight the different

 

 

ring patterns displayed on the LCD

 

 

screen.

 

3.

Choose one of the following:

Select

— Press the Select context-sensitivesoft key to set the ring pattern and return to the Tones menu.

Test

Back

Press the Test context-sensitivesoft key to briefly play the selected ring pattern.

Press the Back context-sensitivesoft key to keep the existing configurations and return to the previous menu.

Adjusting the volume

You can adjust the volume of the IP Deskphone for the following:

Ring Volume

Handset Volume

Headset Volume

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Configuring Avaya 1200 Series IP Deskphones

Handsfree Volume

A sliding scale appears on the LCD screen display when you adjust the volume. Adjusting the ring volume

You can adjust the ring volume for an incoming call.

To adjust the ring volume for an incoming call:

Prefs

1. Press the Prefs context-sensitivesoft

 

 

key, select Audio, selectTones, and

 

then select Alerting Volume.

2.To adjust the ring volume of an incoming call do one of the following:

Press the Left/Right navigation key.

Press the Volume fixed keys to increase or decrease the volume.

3.Choose one of the following:

Set

Back

— Press the Set context-sensitivesoft

 

or

key to set the selected volume and

 

return to the Tones menu.

 

 

Press the Back context-sensitivesoft key to keep the existing configurations and return to the

Tones menu.

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Configuring Avaya 1200 Series IP Deskphones

Adjusting the volume of the Handset, Headset, and Handsfree mode

You can adjust the volume for the handset, headset, and the handsfree speaker of the IP Deskphone.

To adjust the volume of the handset:

Prefs

1. Press the Prefs context-sensitivesoft

 

 

key, select Audio, selectVoice, and

 

then select Handset.

2. To adjust the handset volume use one of the following methods:

— Press the Left/Right navigation key to increase or decrease the volume of the handset.

— Press the Volume + fixed key to

 

 

increase the handset volume or

 

 

press the Volume - fixed key to

 

 

decrease the handset volume.

 

 

Note: To adjust the volume during a call,

 

 

use only the Volume + and

 

 

Volume - fixed keys.

 

 

3. Choose one of the following:

Set

Back

— Press the Set context-sensitivesoft

 

or

key to set the selected volume and

 

return to the Voice menu.

 

 

 

 

— Press the Back context-sensitive

 

 

soft key to keep existing

 

 

configurations and return to the

 

 

Voice menu.

You can adjust the headset volume on the IP Deskphone.

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Configuring Avaya 1200 Series IP Deskphones

To adjust the headset volume:

Prefs

1. Press the Prefs context-sensitivesoft

 

 

key, select Audio, selectVoice, and

 

then select Headset.

2.To adjust the handset volume use one of the following methods:

Press the Left/Right navigation key to increase or decrease the volume of the handset.

Press the Volume + fixed key to increase the handset volume or

 

 

 

 

 

press the Volume - fixed key to

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

decrease the handset volume.

 

 

 

 

 

Note: To adjust the volume during a call,

 

 

 

 

 

use only the Volume + and

 

 

 

 

 

Volume - fixed keys.

 

 

 

 

 

3. Choose one of the following:

Set

 

 

 

Back

— Press the Set context-sensitivesoft

 

 

or

key to set the selected volume and

 

 

return to the Voice menu.

 

 

 

 

 

Press the Back context-sensitivesoft key to keep the existing configurations and return to the

Voice menu.

You can adjust the handsfree mode volume on the IP Deskphone.

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Configuring Avaya 1200 Series IP Deskphones

To adjust the handsfree mode volume:

Prefs

1. Press the Prefs context-sensitivesoft

 

 

key, select Audio, selectVoice, and

 

then select Handsfree.

2.To adjust the handsfree volume use one of the following methods:

Press the Left/Right navigation key to increase or decrease the volume of the handset.

Press the Volume + fixed key to increase the handset volume or

 

 

 

 

 

press the Volume - fixed key to

 

 

 

 

 

 

 

 

 

 

decrease the handset volume.

 

 

 

 

 

 

 

 

 

 

Note: To adjust the volume during a call,

 

 

 

 

 

use only the Volume + and

 

 

 

 

 

Volume - fixed keys.

 

 

 

 

 

3. Choose one of the following:

Set

 

 

 

Back

— Press the Set context-sensitivesoft

 

or

key to set the selected volume and

 

return to the Voice menu.

 

 

 

 

 

Press the Back context-sensitivesoft key to keep the existing configurations and return to the

Voice menu.

Selecting a language

The display is available in multiple languages. A maximum of five languages are accessible through the IP Deskphone. The system administrator determines which languages are available for your IP Deskphone.

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