Avaya 1200 User Manual

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Getting started

To make a call, you can dial an alphanumeric SIP address; for example, jdoe2@domain.com.You can enter and edit text on your IP Deskphone using the following methods:

Attention: Some service providers support only the use of a Directory Number (DN) such as555-5555to initiate a call to another IP Deskphone. Contact your system administrator or service provider to determine if alphanumeric dialing is supported. Alphanumeric dialing consists of string of text that contain letters and numbers that make up; for example, a SIP address.

Entering text using the IP Deskphone dialpad

For applications that offer text input, when you use the dialpad to enter text the system activates the abc/123 context-sensitivesoft key.

You can toggle between numeric and alphabetic input as follows:

When the context-sensitivesoft key label isabc, you can enter alphabetic text.

When the context-sensitivesoft key label is123, you can enter numbers.

For example, if you want to enter the lower case letter a, press the abc/ 123 context-sensitivesoft key to toggle to alphabetic input. Then press the number2 key once. If you want to enter the upper case letter C, press the number2 key six times. You can cycle through the letters (and the numeral) by pressing the number button repeatedly.

To create names or words that contain two adjacent letters that appear on the same button, for example, the word press, you can do the following:

1.To enter the first character, press the dialpad key 6.

2.Pause briefly.

3.To enter the next letter, press the dialpad key 6 twice to cycle to the letter r.

When entering alphanumeric information, the 1 key on the dialpad represents the characters inTable 7 on page 42. To enter a special

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Getting started

character, press the dialpad number 1 to cycle through the characters until you reach the one you need. For example, to enter a question mark (?), press the number1 key eight times.

Table 7: Alphanumeric characters for dialpad key 1 (Part 1 of 2)

Character

Name

 

 

@

at

 

 

.

period

 

 

-

dash

 

 

_

underscore

 

 

&

ampersand

 

 

apostrophe

 

 

^

carat

 

 

?

question mark

 

 

!

exclamation point

 

 

(

left parentheses

 

 

)

right parentheses

 

 

,

comma

 

 

\

backslash

 

 

/

forward slash

 

 

:

colon

 

 

;

semi-colon

 

 

~

tilde

 

 

=

equal

 

 

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Getting started

Table 7: Alphanumeric characters for dialpad key 1 (Part 2 of 2)

Character

Name

 

 

+

plus

 

 

1

numeral 1

 

 

Note: No letters are associated with the 0 key.

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Getting started

Configuring the dialpad to alphanumeric dialing

To eliminate the need to press the abc/123 context-sensitivesoft key when you enter text, you can set the Avaya 1200 Series IP Deskphone dialpad default to alphabetic mode.

To set the dialpad to alphabetic mode as the default:

 

Prefs

1. Press the Prefs context-sensitivesoft

 

key, and then select Misc Options.

 

 

Highlight Alpha Dialing, and then press

 

 

the Change context-sensitivesoft key.

 

 

2. Choose one of the following:

On

Back

— Press the On context-sensitivesoft

 

or

key to turn on alphanumeric dialing.

 

— Press the Back context-sensitive

 

 

 

 

soft key to keep existing

 

 

configurations and return to the

 

 

Preferences menu.

To disable alphabetic mode and set numeric mode as the default:

1. Press the Prefs context-sensitivesoftPrefs key, and then selectMisc Options.

Highlight Alpha Dialing, and then press theChange context-sensitivesoft key.

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Getting started

 

 

 

 

 

 

 

2. Choose one of the following:

Off

 

Back

— Press the Off context-sensitivesoft

 

or

key to turn on alphanumeric dialing.

 

 

 

 

 

— Press the Back context-sensitive

 

 

 

soft key to keep existing

 

 

 

configurations and return to the

 

 

 

Preferences menu.

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Accessing the Avaya 1200 Series IP Deskphone

Accessing the Avaya 1200 Series

IP Deskphone

You require a log on ID and a password to log on to a server with your IP Deskphone.

Logging on

Whenever you log on to your IP Deskphone you must do the following:

confirm your logon ID

enter your password

select the duration of this session

If you system administrator has configured your Deskphone with your user logon and password, you can use the deskphone without further configuration. For more information, see “Automatic login” on page 47.

The first time you use your IP Deskphone, you need to complete some of the following procedures:

“Setting the domain” on page 47

“Selecting a language” on page 49

“Logging on to your IP Deskphone” on page 50

“Configuring the duration of the login” on page 54

“Selecting a location” on page 56

“User Profile” on page 56

“Confirmation logon screen” on page 57

Note: The system automatically logs you back on after a power outage or software upgrade. The system administrator configures this feature on anetwork-widebasis.

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Accessing the Avaya 1200 Series IP Deskphone

Automatic login

Before you first receive your IP Deskphone, your system administrator can configure your IP Deskphone with your user logon and password. If this is the case, after you plug in the IP Deskphone you can use it without further configuration.

Note: If the IP Deskphone is configured with automatic logon, you can not use the log off function, and you need a password to access some features and functions. Contact your system administrator or service provider for further information.

Setting the domain

Before the log on process, if you need to change the domain or confirm that the domain you log on to is correct, press the Domain contextsensitive soft key from the logon prompt. The current domain appears on the IP Deskphone LCD screen. You can edit the domain that is listed or press theDomain context-sensitivesoft key to access a list of available domains to which you can choose to connect.

Note 1: You must enter the admin password to edit domains.

Note 2: Check with your system administrator before editing or changing domains.

To change the domain:

Domain

1.

Press the Domain context-sensitivesoft

 

key to change the current domain.

 

 

Note: You must enter an admin

 

 

password before you can edit the

 

 

domain in which the IP Deskphone

 

 

connects.

 

2.

Press the Up/Down navigation key to

 

 

highlight the new domain you want to

 

 

use.

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Accessing the Avaya 1200 Series IP Deskphone

Select

Back

Done

3.Choose one of the following:

Press the Select context-sensitivesoft key to change the domain to the highlighted domain from the list. The IP Deskphone returns to theCurrent Domain page, and the new domain appears.

Press the Back context-sensitivesoft key to keep existing configurations and return to the previous menu.

4.Press the Done context-sensitivesoft key to confirm the new domain and return to theUser Login screen.

Password protection for domains

This feature supports admin password protection for editing of the domain and is not required for switching domains. If you log on using the administrator password, you can use the editing domain option for both the Current Domain state and Domain List state.

After you press back on the edit page or on the password prompt, the idle display appears. You must enter the admin password to reenter the editing domain.

Password check to switch domains

When no one is logged on, a domain soft key appears. When you press the domain soft key, the current domain page appears without a password query.

Password protection for editing domain

When you press Edit for a domain, the admin password prompt appears. The editing domain page appears after you enter the correct admin password. If you do not enter the correct password, the message “incorrect password” appears with a prompt to retry.

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Accessing the Avaya 1200 Series IP Deskphone

Password request in server settings mode

When you edit the domain from the server settings under the Network menu, you are prompted to enter the admin password. After you enter the password, the Domain page appears. When you press the Edit contextsensitive soft key, there is no prompt for the admin password because you have already entered the admin password to load the Server Settings menu.

Selecting a language

Your Avaya 1200 Series IP Deskphone has the capacity to operate using other languages. The system administrator can configure which languages are available to use for the menus on the phone.The administrator can make up to five languages available.

If the IP Deskphone is provisioned with other languages, you can select a language from a list of available options.

To change the language:

More

1. Press the More soft key.

 

Prefs

2. Press the Prefs soft key.

3.Use the navigation key to highlight the

Language option.

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Accessing the Avaya 1200 Series IP Deskphone

Select

4. Press the Select soft key.

The screen displays the current

 

 

language.

Change

5.Press the Change soft key.

The phone displays a list of language options.

6.Use the navigation key to highlight a language.

Select

7.Press the Select soft key.

The screen will change to the new language selected.

Exit

8.Press the Exit soft key to return to the main screen.

Logging on to your IP Deskphone

You need to log on to your IP Deskphone when you first install and restart your IP Deskphone and anytime you log off or reboot.

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