Avaya 1200 User Manual

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Select

Delete

Exit

Back

Maintaining the IP Deskphone

6.Press the Up/Down navigation key to highlight one of the following:

Profiles

Sounds

Languages

System file

All files

7.Choose one of the following:

To enter the selected folder, press the Select context-sensitivesoft key.

To delete contents of the selected folder, press the Delete contextsensitive soft key.

Note: Folders cannot be deleted because they are on the IP Deskphone.

If you are at the root folder of the flash disk, press the Exit contextsensitive soft key to return to the previous menu.

If you are already inside the folder, press the Back context-sensitivesoft key to return to the previous menu.

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Maintaining the IP Deskphone

To delete a user profile:

1.Press the Up/Down navigation key to highlight the user profile you want to delete.

Delete

Back

To delete a sound file:

2.Choose one of the following:

Press the Delete context-sensitivesoft key to delete the highlighted user profile from the list.

Press the Back context-sensitivesoft key to return to the previous menu.

3.Log off or restart the IP Deskphone to complete the process.

1.Press the Up/Down navigation key to highlight the sound file you want to delete.

Delete

Back

2.Choose one of the following:

Press the Delete context-sensitivesoft key to delete the highlighted sound file from the list.

Press the Back context-sensitivesoft key to return to the previous menu.

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Maintaining the IP Deskphone

To delete a language file:

1.Press the Up/Down navigation key to highlight the language file you want to delete.

2.Choose one of the following:

Delete

— Press the Delete context-sensitive

 

 

soft key to delete the highlighted

 

language file from the list.

— Press the Back context-sensitiveBack soft key to return to the previous

menu.

To delete a log file:

1.Press the Up/Down navigation key to highlight the log file you want to delete.

2.Choose one of the following:

Delete

— Press the Delete context-sensitive

 

 

soft key to delete the highlighted

 

language file from the list.

— Press the Back context-sensitiveBack soft key to return to the previous

menu.

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Maintaining the IP Deskphone

To delete the system file without deleting the user profile:

Next

1.

Choose one of the following:

 

 

— Press the Next context-sensitivesoft

 

 

key to delete the system file.

Back

 

— Press the Back context-sensitive

 

 

soft key to return to the previous

 

 

menu.

 

2.

Log out or restart the IP Deskphone to

 

 

complete the process.

To delete all files:

 

 

Next

1.

Choose one of the following:

 

 

— Press the Next context-sensitivesoft

Back

 

key to delete the system file and

 

user profiles.

 

 

— Press the Back context-sensitive

 

 

soft key to return to the previous

 

 

menu.

 

2.

Log out or restart the IP Deskphone to

 

 

complete the process.

Network menu

Primarily, the system administrator is the only person authorized to access the network menu and to use an administration password to access the items.

The following Network menu items are available:

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Maintaining the IP Deskphone

Server Settings—toselect and edit domains

Device Settings—toconfigure the network settings

Diagnostics—torun a trace route or send a ping to diagnose the network connection

IP Set and DHCP information

Network Diagnostics tools

Ethernet Statistics

IP Network Statistics

Advanced Diag Tools

Test Key

Lock Menu—toaccess to the Network Menu

To access the Network menu:

1. Choose one of the following:

— Press the Services fixed key twice

Prefs

quickly.

— Press the Prefs context-sensitivesoft key, and then selectNetwork from the menu.

Note: You need to enter an administration password to access the Network menu items.

Automatic remote software updates

Note: Your system administrator must enableRemote check for update for this feature to work.

Your IP Deskphone can be configured to perform automatic software updates. If this feature is configured, the IP Deskphone displays when a software update is scheduled to occur, and Yes andNo context-sensitive

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Maintaining the IP Deskphone

soft keys are displayed. If the IP Deskphone is idle and no key is pressed, the software update begins in one minute.

If you press Yes, the software download begins.

If you are using your IP Deskphone (this includes on hold, on a conference call, or when your IP Deskphone is ringing) and you press No, the call is not disconnected and the software update does not occur. The IP Deskphone displays the software download prompt again in three minutes a total of three times.

If, after the third notification, you press No or no key is pressed, the software update does not occur. Your IP Deskphone attempts the software download process again in two hours.

Note: If you allow the update to proceed and the server is down, the IP Deskphone does not ask for updates again.

File Manager

You can use File Manager to navigate to the IP Deskphone file system. Acess the File Manager menu through the Services menu.

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Visual indicators

Visual indicators

The Avaya 1200 Series IP Deskphones use visual indicators or cues to indicate incoming calls and messages. The display icons on the IP Deskphone also indicate the current call state.

Visual Alerter/Message Waiting Indicators

The red LED light at the top right of the IP Deskphone lights to indicate incoming calls or when a caller leaves you voice mail.

Table 9 on page 177 lists the visual indicator and the LED status.

Table 9: Visual Alerter/Message Waiting Indicator

LED

Visual indicator

LED status

 

 

 

Red LED

Voice mail left by caller

Steady red light until

 

 

message is reviewed.

 

 

 

 

Incoming call (IP

Fast blinking red light.

 

Deskphone ringing)

 

 

 

 

Monitoring other extensions

Your system administrator can enable you to monitor the status of other lines. When this feature is enabled, you can use the visual indicators on your IP deskphone to monitor whether other extensions are idle or busy. You can also answer calls to those extensions.

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Visual indicators

Table 10 on page 178 lists the status visual indicators that the IP deskphone uses to show the status of the line that you are monitoring.

Table 10: Visual indicators for monitored lines

Icon

Line status

 

 

 

Idle

 

 

Flashing

Ringing

 

 

Solid

Busy

 

 

 

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Quick reference

Quick reference

This section provides a quick reference guide for the Avaya 1200 Series IP Deskphone. See the following sections for more information:

“Fixed keys” on page 179

“Commonly used functions” on page 181

“Context-sensitive soft keys” on page 182

“Display screen icons” on page 186

Fixed keys

The fixed keys on Avaya 1200 Series IP Deskphones are available with either icons or English text..

Short-cutand navigation function keys

Copy

Copy information from the Address Book,

Inbox and Outbox.

Services

Access Search, Login, Logout, Check For Updates, Reset Phone, File Manager, Logging System, and Phone Information. Press twice quickly to access the Network menu.

Quit

Quit or exit from a menu.

Inbox

Access your inbox to view all calls or missed calls and to return a call.

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Quick reference

Directory

Access your address book to view, add or edit entries or initiate a call.

Enter

Use the Enter key to select highlighted menu items and to set preferences. The Enter key duplicates the function of the phone and select context-sensitivesoft keys.

Telephone feature keys

Use to increase the volume of the handset, headphones, phone speaker (handsfree) and alerting volume (phone ringing).

Use to decrease the volume of the handset, headphones, phone speaker (handsfree) and alerting volume (phone ringing).

Mute

Use mute to listen to the call without transmitting. The red LED on the Mute key lights when the Mute feature is enabled.

Handsfree

Activates the built in speaker and microphone. The red LED on the Handsfree key lights when the Handsfree feature is enabled.

Goodbye

Use to release a call (hang up) and to exit a menu when not on an active call.

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