Avaya 1200 User Manual

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View

Edit

abc

Next

Back

The Address Book

2.Press the Up/Down navigation key to highlight the contact you want to edit, and then press theView contextsensitive soft key.

3.Press the Edit context-sensitivesoft key to edit the contact information.

4.Press the abc/123 context-sensitivesoft key to toggle between alphabetic and numeric characters.

5.Use the dialpad to enter the new name for the contact.

6.Choose one of the following:

Press the Next context-sensitivesoft key to continue.

Press the Back context-sensitivesoft key to return to the previous menu.

Note: If you only need to change the SIP address or phone number for the contact, press theNext context-sensitivesoft key without making changes to the name.

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The Address Book

Next

Back

Yes

No

Back

7.Use the dialpad to enter a new phone number or new SIP address (URI) for the contact.

8.Choose one of the following:

Press the Next context-sensitivesoft key to continue.

Press the Back context-sensitivesoft key to return to the previous menu.

9.Do one of the following to complete the entry:

Press the Yes context-sensitivesoft key to designate the contact as a friend and return to the address menu screen.

Press the No context-sensitivesoft key if you do not want a contact designated as a friend and return to the address menu screen.

Note: If the contact is already designated as a friend then the question

Remove from friends? appears. Press the Yes context-sensitive soft key to remove the contact from your friends list or press the No context-sensitive soft key to keep the contact on your friends list.

Press the Back context-sensitivesoft key to return to the previous menu.

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The Address Book

Ok

10. Press the Ok context-sensitivesoft key to complete the entry and return to the previous menu.

To delete a contact from your Address Book:

1. Press the Up/Down navigation key to highlight the contact you want to delete and press theView context-sensitive

soft key.

View

Edit

2. Press the Edit context-sensitivesoft key

 

to access the contact information.

Delete

3.Press the Delete context-sensitivesoft key to completely delete the contact from the Address Book.

Ok

 

4. Choose one of the following:

Back

— Press the Ok context-sensitivesoft

key to confirm.

Press the Back context-sensitivesoft key to return to the previous menu.

Ok

5.Press the Ok context-sensitivesoft key to complete the procedure and return to the Address Book.

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The Address Book

Copying information to the Address Book

To copy information from the Call Inbox screen to the Address Book use the Copy fixed key.

To copy a contact to the Address Book:

 

1. Press the Up/Down navigation key to

 

highlight the contact in the Call Inbox

 

that you want to add to your Address

 

Book and press the Copy fixed key.

Copy

A new screen appears offering the following

 

destinations for the contact information:

 

— 1. Address Book

 

2. Press the Up/Down navigation key to

 

highlight the Address Book and press

 

the Select context-sensitivesoft key.

Select

 

abc

3.Press the abc context-sensitivesoft key to toggle between alphanumeric and numeric characters.

4.Use the dialpad to enter a name for the new entry.

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Next

Back

Next

Back

Yes

The Address Book

5.Choose one of the following:

Press the Next context-sensitivesoft key to continue.

Press the Back context-sensitivesoft key to return to the previous menu.

Note: If you do not need to change the name for the contact, press theNext context-sensitivesoft key.

6.Use the dialpad to enter a new phone number or new SIP address for the above contact.

7.Choose one of the following:

Press the Next context-sensitivesoft key to continue.

Press the Back context-sensitivesoft key to return to the previous menu.

Note: If you do not need to change the name for the contact, press theNext context-sensitivesoft key.

8.Do one of the following to complete the entry:

Press the Yes context-sensitivesoft key to add the contact to a group and then select the group for the contact to be added.

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The Address Book

No

— Press the No context-sensitivesoft

 

key if you do not want a contact

 

designated as a friend and return to

Back

the address menu screen.

 

— Press the Back context-sensitive

 

soft key to return to the previous

 

menu.

Yes

No

OK

9.Choose one of the following:

Press the Yes context-sensitivesoft key to designate the contact as a friend.

Press the No context-sensitivesoft key if you do not want to designate the contact as a friend and return to the address menu screen.

10.Press the OK context-sensitivesoft key to complete the entry and return to the previous menu.

Searching for a contact in the Address Book

When you access the IP Deskphone Address Book you can perform a search for a contact using one of the following methods:

Index Search (performs a search based on the index number you enter)

1st Character Search (performs a search based on the first character you enter)

Name Search (performs a search based on the name you enter)

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The Address Book

To change the search method of the IP Deskphone:

Prefs

1. Press the Prefs context-sensitivesoft

 

key, select Misc Options, and then

 

highlight Search Method from the

 

menu.

Change

2.Press the Change context-sensitivesoft key.

3.Press the Up/Down navigation key to highlight the Search Method you want to use as the default when you search for a contact:

1. Index Search

2. 1st Character Search

3. Name Search

Select

4.Press the Select context-sensitivesoft key to select a search method, and then return to the previous menu.

Using the Search feature in the Address Book

To search for a contact while accessing your personal Address Book, use the dialpad to enter the search information. For example:

Index Search—tosearch for a contact by using the Index Search method, enter the index number. When entering an index number larger than 9, you must enter the next digit quickly to move to that item on the list. For example, if the address you need is item 28 on the list, you must enter the digit 8 quickly after entering the digit 2.

1st Character Search—tosearch for a contact whose name begins with the letterd, using the dialpad, press thed (3) key on the dialpad. The first entry in the Address Book that begins with the letterd appears.

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The Address Book

Name Search—tosearch for a specific name in your personal Address Book, enter the name by using the dialpad.

Using the Search feature

You can search for a contact that is in your Avaya 1200 Series IP Deskphone Address Book. You can save a contact name and SIP address found on the call server to your personal Address Book stored in your IP Deskphone.

Using Local Search

You can search for a contact that is stored in your Address Book.

To search for a contact stored in your Address Book:

Select

abc

1.Press the Services fixed key, select

Search, and then selectLocal Search from the menu.

2.Press the Up/Down navigation key and then press theSelect context-sensitivesoft key to choose a search criteria:

1. User Name

2. Name

3. Phone Number

3.Press the abc/123 context-sensitivesoft key to toggle between alphabetic and numeric characters.

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Search

Back

Call

Search

Exit

The Address Book

4.Use the dialpad to enter the search information for the contact.

5.Choose one of the following:

Press the Search context-sensitivesoft key.

Press the Back context-sensitivesoft key to return to the previous menu.

Note: When the search is unsuccessful, the following message appears:

No entries found for <search criteria>

6.When a search result is successful, you can do one of the following:

Press the Up/Down navigation key to highlight a contact, from the search result and press theCall context-sensitivesoft key to initiate a call.

Press the Search context-sensitivesoft key to start a new search.

Press the Exit context-sensitivesoft key to return to the idle screen.

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The Address Book

Search

7. When a search result is not successful,

you can do one of the following:

 

— Press the Search context-sensitive

 

soft key to return to the search menu

Exit

and begin a new search.

— Press the Exit context-sensitivesoft

 

 

key to return to the idle screen.

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