AT&T 1545 User Manual
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Digital Answering System Speakerphone 1545

Installation

Telephone Operation

Answering System Operation

Remote Operation

Installation

Setting Up the System

Follow the steps below to set up your new system before you install it on a desk, table, or wall.

1.Install the battery, which will be used as backup power to retain memory in case of power failure.

a)Turn the unit over

b)Open the battery cover by gently pulling on the moveable tab.

c)Connect the 9-voltbattery and place it in the compartment.

d)Close the battery cover.

1.Set the dial mode switch:

Set the DIAL MODE switch to TT (touch-tone)unless you have dial pulse (rotary) service. If you have dial pulse service, set the DIAL MODE to DP.

2.Fill out the telephone number card

a)To remove the clear plastic cover and the number card, slide your finger across the cover until one of the ends slides out.

b)Write your telephone number on the card.

c)Reinstall the card and cover.

1.Continue unit installation

To install the unit on a table or desk, continue with “Table/Desk Installation.”

To install the unit on a wall, go to “Wall Installation.”

Table/Desk Installation

Follow the steps below to install your new system on a table or desk.

1.Complete Steps 1through 3 in “Setting Up the System”

2.Install the base bracket on the bottom of the unit, at the same end as the POWER jack.

a)Turn the unit over.

b)Insert the non-movabletabs on the base bracket into the set of slots at the very edge of the unit.

c)Press and hold the movable tabs while lowering them into the second set of slots. The base bracket should snap firmly into place.

1.Connect the handset cord

Plug one end of the coiled handset cord into the jack on the left side of the unit. Plug the other end into the handset.

2.Connect the line cord

a)Plug one end of the 7-foottelephone line cord into the jack labeled TEL LINE at the back of the unit.

b)Plug the other end of the telephone line cord into a modular wall jack. Make sure it snaps firmly into place.

c)Lift the handset and check for the dial tone

1.Connect the power cord

a)Fit the power cord behind the strain relief tab.

b)Plug the power cord into the jack labeled POWER at the back of the unit.

c)Plug the power adapter into an electrical outlet not controlled by a wall switch.

!You should use only the power adapter supplied with your answering system. If you need a replacement, call the National Service Center at 1 800 222-3111.

After you connect the unit to an electrical outlet, the system automatically begins to format digital memory.

Wall Installation

Follow the steps below to install your new system as a wall unit.

1.Complete Steps 1 through 3 in “setting Up the System.”

2.Reverse the handset tab

To mount the telephone on a wall, you must reverse the handset tab. This tab holds the handset when you hang up.

While holding down the switchhook, slide the tab up and out of its slot. Turn the tab so that the curved end is up and insert the tab back into its slot.

3.Install the base bracket on the bottom of the unit, at the end opposite the POWER jack:

a)Turn the unit over.

b)Insert the non-movabletabs on the base bracket into the set of slots at the very edge of the

unit.

c)Press and hold the movable tabs while lowering them into the second set of slots. The base bracket should snap firmly into place.

1.Connect the power cord to unit

Plug the power cord into the jack labeled POWER at the back of the unit.

2.Connect the line cord to unit

Plug one end of the 8-inchtelephone line cord into the jack labeled TEL LINE at the back of the unit.

3.Place telephone on wall jack

Plug the free end of the telephone line cord into a modular wall jack. Make sure it snaps firmly into place. Position the keyhole slots (on the unit and base bracket) on the wall jack mounting studs. Pull the unit down until it is securely in place.

4.Connect the handset cord

Plug one end of the coiled handset cord into the jack on the left side of the unit. Plug the other end into the handset.

5.Check for dial tone

Lift the handset and check for the dial one.

6.Plug in power adapter to wall

Plug the power adapter into an electrical wall outlet not controlled by a light switch.

! You should use only the power adapter supplied with your answering system. If you need a replacement, call the AT&T National Service Center at 1 800 222 3111.

After you connect the unit to an electrical outlet, the system automatically begins to format digital memory.

Removing a Wall-MountedTelephone

Unplug the power adapter from the electrical wall outlet. Unplug the handset from the unit. Slide the unit up the wall and gently pull it away. Squeeze the clip on the line cord plug and remove it from the wall jack.

Converting Telephone for Table/Desk Use

1.Unplug attached cords

After removing the unit from the wall jack, turn it over. Unplug the power adapter and the telephone line cord from the unit.

2.Remove the base bracket

Press and hold the movable tabs while you lift off the base bracket.

3.Reverse the handset tab

While holding down the switchhook, slide the tab up and out of its slot. Turn the tab so that the curved end is down and insert the tab back into its slot.

To complete this procedure, go to “Table/Desk Installation” and begin at Step 2.

Formatting Digital Memory

When you connect the unit to an electrical outlet, the system automatically begins to format (initialize) digital memory. The memory format routine takes less than two minutes.

While the system formats memory, the ON/OFF light flashes rapidly and the Message Window displays: INITIALIZING

PLEASE WAIT 1:59

The countdown begins at 1:59; however, the format routine may complete before the counter reaches 0:00.

When the memory formatting routine completes, the Message Window displays:

NO ANNOUNCEMENT

TO RECORD

ANNOUNCEMENT…

HOLD DOWN [ANNC] BUTTON-->

These are directions to record your primary announcement.

To Record Your Primary Announcement

1.Move the ANNC SELECT switch, located on the right side of the unit, to the setting for the announcement you want to record (A, B, or AO). In most cases, you want to begin with the switch set toA.

2.Prepare your announcement.

3.Hold down ANNC while you record your announcement.

The system beeps once when it begins to record. While you record, the Message Window displays the length of the announcement in seconds.

4.Speak towards the microphone (located under the PLAY button) in a normal tone of voice.

5.Release ANNC when you finish. The unit beeps to indicate that it is no longer recording and then plays back your announcement automatically. (Adjust the VOLUME control to a comfortable level.)

If you are not satisfied with the announcement, repeat Steps 3 though 5.

If the announcement did not record successfully, the Message Window displays NO ANNOUNCEMENT. Repeat Steps 3 through 5.

Setting the Clock

The clock records the day and time at which each message is received. The clock needs to be set when the day and time flash in the Message Window.

To set the clock:

1.Set the VOLUME control to the middle.

2.Press and release CLOCK. The system announces a day of the week (for example: Sunday)

The message window displays the name and number that correspond to the announced day of the week (1=SUNDAY, 2=MONDAY, and so on):

ENTER DAY (1-7)

1=SUNDAY

3.To set the day, press the number (1 through 7) that corresponds to the correct day of the week. The system announces the new day setting and the Message Window displays the number and name of the day.

If ok, tap CLOCK

4=WEDNESDAY

4.Check the day setting.

If the incorrect day setting displays, repeat Step 3.

If the correct day setting displays, tap CLOCK. The system announces a time setting (for example “Twelve AM”) and the Message Window displays the time (for example 12:00 AM):

ENTER TIME 12:00 AM

1.To set the time, press the numbers that correspond to the correct time. Enter the current hour first (1- 12) followed by the correct minute (00-59).After you enter the time, the Message Window displays:

*=AM, #=PM 1:23

2.Press * for AM or # for PM. The Message Window displays: IF OKAY, TAP CLOCK

1:23 PM

3.Check the time setting.

If the incorrect time displays, repeat Steps 5 and 6.

If the correct time displays, tap CLOCK. The system announces the complete day and time setting.

If the settings are not correct, begin again at Step 2.

System Reset

If the system does not record messages when memory is available, or otherwise malfunctions, press RESET. The RESET button is located on the back of the unit to prevent you from accidentally pressing it.

CAUTION: When you press RESET, the system begins formatting digital memory. The announcement and any messages stored in memory are deleted. After the memory formatting routine completes, you should record a new announcement, reset the clock, and reset the Remote Access codes.

TELEPHONE OPERATION

Making/Answering Calls

To make or answer a call, you can either lift the handset or press SPEAKER. As you dial a call, the Message Window displays the telephone number. To end a call, either return the handset to the base, or if using speakerphone, press SPEAKER.

Speakerphone

The speakerphone feature lets you place and answer calls without lifting the handset. The VOLUME control switch for the speakerphone is located on the top right of the unit. Slide it to adjust the volume to a comfortable listening level.

To place a call using the speakerphone, press SPEAKER and begin dialing after you hear the dial tone. The red speakerphone indicator light is on whenever the speakerphone is being used. When you finish with the call, press SPEAKER again to hang up.

If you are using the speakerphone, you can switch to the handset at any time by lifting the handset.

If you are using the handset, you can press SPEAKER at any time to activate the speakerphone. The handset is turned off automatically and you can return it to the base without disconnecting the call.

Handset (Receiver) Volume

The HANDSET volume control switch is located on the left side of the unit. Use it to adjust the volume on the handset.

Ringer Volume

The ringer volume switch is located on the left side of the unit. Use it to adjust the volume of the telephone ring. Set it to OFF, LO or HI.

Redial

Use the Redial feature to call the last number you dialed. When you lift the handset or press SPEAKER to place a call, the Message Window displays the redial number.

To use the redial feature, lift the handset, or press SPEAKER, and then press and release (AUTO) REDIAL.

The number remains in memory until you erase it or dial another telephone number. Redial memory accepts telephone numbers up to 16 digits long.

To erase a number stored in redial memory, hang up and then:

1.Press and release PROGRAM.

2.Press and release (AUTO) REDIAL.

3.Press and release PROGRAM.

Auto Redial

The Auto Redial feature is useful if the number called is busy. After you dial the number and hear the busy signal, hang up and then press (AUTO) REDIAL.

NOTE: To use this feature the handset must be in the cradle and the speakerphone must be off.

The system automatically turns on the speaker and redials the number just called. The Message Window displays the redial number. For example:

5551212

AUTO REDIAL

If the system redials the number and does not detect a busy signal, you will hear ringing through the speaker. If the call is answered, you must lift the handset or press SPEAKER to talk with the other party. If you do not lift the handset within 60 seconds, the system automatically hangs up.

If the number is still busy, the system will automatically hang up, waits 40 seconds, and then redials the number. Between redial attempts, the Message Window displays:

AUTO REDIAL WAITING 0:40

The timer counts down from 40 to 0 seconds. The system continues to redial every 40 seconds until:

It does not detect a busy signal.

It has redialed 10 times and still detects a busy signal.

You lift the handset; press SPEAKER; or press (AUTO) REDIAL to cancel the Auto Redial feature.

NOTE: You can use the answering system features while Auto Redial is in use; however, this may reduce the number of redial attempts.

Flash

Use the Flash feature instead of pressing the switchhook to activate services such as Call Waiting or 3-WayCalling. You may be required to press other buttons before or after you press FLASH. Refer to the custom calling instructions provided by your local telephone company.

To use the Flash feature, press and release FLASH.

You can store a flash in a memory location. When you store a flash, an F displays in the Message Window.

Hold

Use the Hold feature to keep a call on the line.

To put a call on hold, press and release HOLD. The light next to HOLD blinks and the Message Window displays:

HOLDING CALL

SUN 12:00 AM

The light continues to flash until you release a call. To release the Hold feature, lift the handset from the base (of this phone or an extension phone) or press SPEAKER. If the handset is not in the base, press HOLD.

Mute

The Mute feature allows you to hear your caller, but prevents your caller from hearing you. To mute a call, press and release MUTE. The light next to the Mute button goes on. To cancel mute, press and release MUTE again.

NOTE: Putting a call on hold cancels mute.

Temporary Tone

If you have dial pulse (rotary) service, you can temporarily change from pulse to tone dialing during a call. This is useful if you have to send tone signals for access to telephone banking or long-distanceservices.

To change from pulse to tone, press and release * during the call.

Example:

1.Dial a number with the DIAL MODE switch set to DP.

2.After the call connects, press and release *.

Each number that you dial after this is sent as a touch tone signal.

3.After you hang up, the phone automatically returns to dial pulse service.

Memory Features

A telephone number remains stored in a given memory location until you erase it or enter another number in the same location.

Capacity: The system can store up to 16 telephone numbers, each up to 16 digits long.

Directory Card: Remove the plastic cover and directory card. Write in the names or telephone numbers you want to store in memory. Replace the directory card and plastic cover.

One-Touch Dialing: The 8 white spaces on the directory card areone-touchmemory locations. A stored number is dialed when you press and release the memory button next to it.

Two-Touch Dialing: The 8 gray spaces on the directory card aretwo-touchmemory locations. After you store a number here, you must first press and release LOWER and then press and release the memory button next to it.

NOTE: You may choose to store emergency telephone numbers in memory locations. AT&T provides memory dialing only as a convenience. AT&T assumes no responsibility for customer reliance on this memory feature.

One-TouchDialing

The 8 white spaces on the directory card are one-touchmemory locations.

To store a telephone number:

1.Press and release PROGRAM

2.Enter the telephone number.

You can press SPACE once to insert a dash into the telephone number.

3.Press and release the memory button where you want to store the telephone number.

4.Repeat Steps 2 and 3 for each number you want to store in memory.

5.Press and release PROGRAM when you finish programming.

To dial a stored telephone number:

1.Lift the handset or press SPEAKER.

2.Press and release the memory button that corresponds to the number you want to dial.

Two-TouchDialing

The eight gray spaces on the directory card are the two-touchmemory locations.

To store a telephone number:

1.Press and release PROGRAM

2.Enter the telephone number.

You can press SPACE once to insert a dash into the telephone number.

3.Press and release LOWER.

4.Press and release the memory button where you want to store the telephone number.

5.Repeat Steps 2, 3 and 4 for each number you want to store in memory.

6.Press and release PROGRAM when you finish programming.

To dial a stored telephone number:

1.Lift the handset or press SPEAKER.

2.Press and release LOWER.

3.Press and release the memory button that corresponds to the number you want to dial.

Storing Telephone Numbers Just Dialed

You can store the telephone number saved in redial memory into a memory location.

1.Press and release PROGRAM

2.Press and release (AUTO) REDIAL.

3.Store the number in one of two ways:

Press and release the memory button where you want to store the telephone number.

Press LOWER and then press and release the memory button to store the telephone number in a lower memory location.

3.Press and release PROGRAM.

Entering a Dialing Delay

NOTE: Every memory location can store 16 digits. Each dash, 3-secondpause,30-secondwait, or use of the FLASH feature counts as one digit.

Pause: The Pause feature is useful if you are dialing from a telephone that requires you to wait for an outside line.

To insert a 3-seconddialing delay (pause) in the dialing sequence, press and release SPACE twice. A P displays in the Message Window.

Wait: The Wait feature is useful if you are dialing a service that requires a longer pause before entering an access code, such as electronic banking orlong-distanceservices.

To insert a 30-seconddialing delay (wait) in the dialing sequence, press and release SPACE three times. A W displays in the Message Window. Whenever you use this dialing sequence, press the memory button again to interrupt the30-seconddelay and continue dialing.

Viewing Telephone Numbers Stored in Memory Locations

To view a stored telephone number:

Press and release the memory button where you stored the number.

Press and release LOWER and then press and release the memory button, to view a number stored in a lower (gray) position.

The number displays in the Message Window for 10 seconds, or until you lift the handset and press SPEAKER. If no number is stored in the selected location, dashes display in the Message Window.

Erasing Telephone Numbers Stored in Memory Locations

To erase a telephone number from a memory location:

1. Press and release PROGRAM

2. Select the memory location to be erased in one of two ways:

Press and release the memory button of the telephone number you want to erase.

Press LOWER and then press and release the memory button to erase the telephone number in a lower memory location.

3. Repeat Step 2 for each number you want to erase from memory.

(1) When you finish erasing, press and release PROGRAM.

ANSWERING SYSTEM OPERATION

Mailboxes

Announcements and messages can be recorded in up to four voice mailboxes. Mailbox 1 is always in use as the primary mailbox. You record your primary announcement(s) in Mailbox 1 and callers’ messages are recorded automatically in Mailbox 1 unless another mailbox is selected.

Mailboxes 2, 3, and 4 are useful if the system answers calls for more than one person, or if you want to present another announcement to callers after they hear the primary announcement.

The number of messages in each mailbox displays in the Message Window.

If there are no messages recorded in a mailbox, the mailbox is not included in the display.

If messages are recorded only in Mailbox 1, the Message Window displays the number of messages and the day and time.

Selecting a Mailbox

There are two ways to select a mailbox:

Press SELECT until the pointer is next to the mailbox that you want to use.

Press the number (1-4)that corresponds to the mailbox you want to use.

If you are using more than one mailbox, you can use either of these methods when you are instructed to “select a mailbox.” If you are only using Mailbox 1, you do not need to select it, since it is automatically used by the system.

NOTE: If you select a mailbox and then change your mind, you can press STOP to return to the previous display in the Message Window.

Examples of Mailbox Use

There are many ways in which to take advantage of mailboxes. This selection presents two suggestions for mailbox use.

Example 1: Recording Messages for More than One Person

If the system is used by three people sharing a residence or an office, the announcement you record in Mailbox 1 (the primary announcement) might say:

“Hello. If you are calling from a touch tone phone and would like to leave a message for Cheryl, press two. To leave a message for George, press 3. To leave a message for Sue, press 4. If you are not calling from a touch tone phone, please wait for the beep.”

If the caller waits for the beep, the system automatically records the caller’s message in Mailbox 1. If the caller presses 2, 3, or 4, the system presents a beep or the announcement that has been recorded for that mailbox.

Example 2: Playing More than One Announcement for Callers

You can record an announcement for Mailbox 2, 3, or 4 and make it available to callers only if they press a button on a touch tone phone.

To continue with the example, Cheryl can record the following announcement for Mailbox 2: “Hi. This is Cheryl. I will be away until Friday. If you’d like to leave a message, please wait for the beep.”

When the caller presses 2 this announcement plays, followed by a beep. The system then records the caller’s message for Cheryl in Mailbox 2.

Recording Your Primary Announcement

Before using your new answering system, you should record a primary outgoing announcement. This is the announcement callers will hear when the system answers a call. The primary announcement is associated with Mailbox 1.

If you do not want to record your own primary announcement, you can use the pre-recordedannouncement.

NOTE: You can record more than one announcement on this system but you need only one to get started.

You can record three different primary outgoing announcements using the ANNC SELECT switch settings of A, B and AO. You then use this switch to select the announcement callers will hear when the system answers a call.

When the ANNC SELECT switch is set to A or B, the system answers calls, plays the A or B announcement, and records callers’ messages. When the ANNC SELECT switch is set to AO (Announce Only), the system answers calls and plays the AO announcement, but does not record callers’ messages.

The three types of outgoing announcements discussed here are associated only with Mailbox 1 (the primary mailbox).

To record a primary announcement:

1.Move the ANNC SELECT switch, located on the right side of the unit, to the setting for the announcement you want to record: A, B, or AO.

2.If the Message Window displays NO ANNOUNCEMENT, proceed with Step 3. Otherwise, select Mailbox 1.

3.Prepare your announcement.

NOTE: The maximum length of an announcement is 4 minutes. A total of about 26 minutes is available for the outgoing announcement and for all incoming messages – the shorter your announcement, the more time for incoming messages.

Example for Announcement A or B:

“Hello. I can’t come to the phone right now. Please leave your name, number, and a short message after the beep. Thank you.”

Example for Announcement AO:

“Hello. No one is available to answer your call at this time. Please call back after 9:00 AM. Thank you.”

4.Hold down ANNC while you record your announcement.

The system beeps once when it begins to record. While you record, the Message Window displays the length of the announcement in seconds.

5.Speak towards the microphone (located under the PLAY button) in a normal tone of voice.

6.Release ANNC when you finish.

The unit beeps to indicate that it is no longer recording and then plays back your announcement automatically. (Adjust the VOLUME control to a comfortable listening level.)

If you are not satisfied with the announcement, repeat Steps 4 through 6.

If the announcement did not record successfully, the Message Window displays NO ANNOUNCEMENT. Repeat steps 4 through 6.

To play back a primary announcement at any time:

1.Select Mailbox 1.

2.Move the ANNC SELECT switch to the announcement (A, B, or AO) you want to play back.

3.Tap (quickly press and release) ANNC.

IMPORTANT: Be sure to release ANNC quickly. If you hold it down for more than one second, the system erases the existing announcement and begins to record a new one.

To change your announcement:

Follow Steps 1 through 6 under “To record a primary announcement.” The new announcement will be recorded over the old one.

Recording Through the Handset

The sound quality of your announcement may be improved by recording through the handset.

To use the handset:

1.Complete Steps 1 and 2 under “To record a primary announcement.”

2.Hold Down STOP, lift the handset and release STOP. The Message Window displays:

HANDSET PLAY/RECORD

3.Hold down ANNC while you record your announcement.

The system beeps once when it begins to record. While you record, the Message Window displays the elapsed time of the announcement in seconds.

4.Speak into the handset in a normal tone of voice.

5.Release ANNC when you finish.

The system automatically plays back your announcement through the handset.

6.If you are satisfied with the announcement, hang up. If you are not satisfied, repeat Steps 2 through 4 to record a new announcement.

Using the Pre-recordedAnnouncement

The system has a pre-recordedannouncement that uses thebuilt-invoice. (This is the same voice that announces the date and time.)

The pre-recordedannouncement is: “Hello. Please leave a message after the tone.”

NOTE: The pre-recordedannouncement can only be used as Announcement A or B. There is no prerecorded announcement for AO (Announcement Only).

To use the pre-recordedannouncement:

1.Move the ANNC SELECT switch to A or B.